Difference between revisions of "2017SpacePlan"

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(→‎Friday: use Franklin C/D for keynote, tweak Union A usage)
 
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All space listed below is on hold at the Hyatt for September 29-30, 2017. Ideally, we'd have the following:
 
All space listed below is on hold at the Hyatt for September 29-30, 2017. Ideally, we'd have the following:
  
−
* Fri/Sat: Private dining room for speaker green room (Unavailable as of 7/12/2017)
+
* CHANGE MADE Fri/Sat: Private dining room for speaker green room (Unavailable as of 7/12/2017)
−
* Fri/Sat: Lunch move to Delaware
+
* CHANGE MADE Fri/Sat: Lunch move to Delaware
−
* Fri/Sat: DIOS move to Delaware
+
* CHANGE MADE Fri/Sat: DIOS move to Delaware
 
* Sat: After-party move to Delaware (Need at least three of the four partitions)
 
* Sat: After-party move to Delaware (Need at least three of the four partitions)
  
 
Potential issues:
 
Potential issues:
  
−
* Time for Hayes changeover. Consider alternative options. Half rounds? Need to avoid impacting the program. Also might confuse Early Penguin attendees.
+
Addressed. Moved to Delaware. * Time for Hayes changeover. Consider alternative options. Half rounds? Need to avoid impacting the program. Also might confuse Early Penguin attendees.
  
 
Vance/Warner discussion:
 
Vance/Warner discussion:
Line 16: Line 16:
  
  
−
The space cannot be assigned until September 1. Warner has a call scheduled with Megan, our event planner at Hyatt, to revisit.
+
DONE The space cannot be assigned until September 1. Warner has a call scheduled with Megan, our event planner at Hyatt, to revisit.
 +
 
 +
Notes:
 +
 
 +
* Regency Ballroom unavailable. Keeping keynotes in main space.
 +
* Private Dining Room unavailable. Keeping green room in current location.
 +
 
 +
More changes:
 +
 
 +
* No DIOS on Friday
 +
* DIOS needs banquet not classroom
  
 
== Friday ==
 
== Friday ==
Line 26: Line 36:
 
|  0700-1710 || Morrow || 1 conference table or rounds || Greenroom/storage
 
|  0700-1710 || Morrow || 1 conference table or rounds || Greenroom/storage
 
|-
 
|-
−
|  0900-1600 || Taft A || Classroom 144 || PGcon
+
|  0900-1600 || Taft A || Classroom 144 || PGconf
 
|-
 
|-
−
|  0900-1600 || Franklin A || Classroom 135 || OLFI
+
|  0900-1600 || Franklin C/D || Theater 320 || Early Penguins
 
|-
 
|-
−
|  0900-1600 || Franklin B || Classroom 135 || OLFI
+
|  0900-1600 || Union A || Classroom 114 || OLFI
 
|-
 
|-
−
|  0900-1600 || Franklin C || Classroom 135 || OLFI
+
|  0900-1600 || Fairfield || Classroom 165 || OLFI
 
|-
 
|-
−
|  0900-1600 || Franklin D || Classroom 135 || OLFI
+
|  0900-1600 || Clark || Classroom 60 || OLFI
 
|-
 
|-
−
|  0900-1600 || Union A || Classroom 114 || OLFI
+
|  0900-1600 || Delaware A || Classroom 123 || OLFI
 
|-
 
|-
−
|  0900-1600 || Fairfield || Classroom 165|| OLFI
+
|  0900-1600 || Delaware B || Classroom 123 || OLFI
 
|-
 
|-
−
|  0900-1600 || Clark || Classroom 60 || OLFI
+
|  0900-1600 || Delaware C || Classroom 123 || OLFI
 
|-
 
|-
−
|  0900-1145 || Hayes || Theater 300 || Early Penguins
+
|  0900-1600 || Delaware D || Classroom 123 || OLFI
 
|-
 
|-
−
|  1000-1200 || McKinley || Classroom 130 || DIOS
+
|  0900-1600 || Hayes || '''unused''' || '''unused'''
 
|-
 
|-
−
|  1200-1300 || Hayes || Banquet 340 || Lunch for OLFI and VIPs (Need 15m for switch and 30m for cleanup)
+
|  1200-1300 || Franklin A/B || Banquet 200 || Lunch for OLFI and VIPs
 
|-
 
|-
−
|  1300-1500 || McKinley || Classroom 130 || DIOS
+
|  1300-1600 || Union B/C/D/E || Expo || Expo Setup
 
|-
 
|-
−
|  1330-1600 || Hayes || Theater 300 || Early Penguins
+
|  1610-1710 || Franklin C/D || Theater 320 || Friday Keynote
 
|-
 
|-
−
|  1300-1600 || Union B/C/D/E || Expo || Expo Setup
+
|  1710-2000 || Union B/C/D/E || Expo || Expo & Happy Hour
 
|-
 
|-
−
|  1600-1615 || Franklin C/D || Classroom 270 || Pull curtains open
+
|  1600-1900 || Union A || flip into banquet || DARK
 
|-
 
|-
−
|  1615-1715 || Franklin C/D || Classroom 270 || Friday Keynote
+
|  1800-2100 || Fairfield || Classroom 165 || OLFI
 
|-
 
|-
−
|  1715-2000 || Union B/C/D/E || Expo || Expo & Happy Hour
+
|  1800-2100 || Clark || Classroom 60 || OLFI
 
|-
 
|-
−
|  1800-2100 || Franklin A || Classroom 135 || BOF
+
|  1800-2100 || Delaware A || Classroom 123 || BOF
 
|-
 
|-
−
|  1800-2100 || Franklin B || Classroom 135 || BOF
+
|  1800-2100 || Delaware B || Classroom 123 || BOF
 
|-
 
|-
−
|  1800-2100 || Franklin C/D || Classroom 270 || Dark (or BOF if needed)
+
|  1800-2100 || Delaware C || Classroom 123 || BOF
 
|-
 
|-
−
|  1800-2100 || Fairfield || Classroom 165 || BOF
+
|  1800-2100 || Delaware D || Classroom 123 || BOF
 
|-
 
|-
−
|  1800-2100 || Clark || Classroom 60 || BOF
+
|  1800-2000 || Franklin C/D || Theater 320 || BOF
 
|-
 
|-
−
|  1800-2100 || Union A || Classroom 114 || BOF
+
|  2000-2100 || Franklin C/D || Theater 320 || GSoC BOF
 
|-
 
|-
−
|  1800-2100 || Peppercorn Room || 60 || Keynote Dinner
+
|  1900-2100 || Union A || 40 || Keynote Dinner
 
|-
 
|-
 
|}
 
|}
Line 85: Line 95:
 
|  0700-1800 || Morrow || 1 conference table || Greenroom/storage
 
|  0700-1800 || Morrow || 1 conference table || Greenroom/storage
 
|-
 
|-
−
|  0900-1600 || Taft A || Theater 215 || PGcon
+
|  0900-1600 || Taft A || Theater 215 || PGconf
 
|-
 
|-
−
|  0900-1000 || Franklin C/D || Theater 320|| Keynote
+
|  0900-1000 || Franklin C/D || Theater 320 || Keynote
 
|-
 
|-
 
|  0900-1000 || Franklin A/B || Dark ||  
 
|  0900-1000 || Franklin A/B || Dark ||  
Line 93: Line 103:
 
|  0900-1000 || Clark || Dark ||  
 
|  0900-1000 || Clark || Dark ||  
 
|-
 
|-
−
|  1000-1015 || Franklin C/D || Dark || Pull curtains closed (Switching over space)
+
|  1000-1015 || Franklin C/D || Dark || Close airwall (Switching over space)
 
|-
 
|-
−
|  1000-1800 || Franklin A || Theater 160 || Main Track
+
|  1000-1800 || Franklin A || Theater 160 || Main Track/Open Source Solutions Stage
 
|-
 
|-
 
|  1000-1800 || Franklin B || Theater 160 || Main Track
 
|  1000-1800 || Franklin B || Theater 160 || Main Track
 
|-
 
|-
−
|  1000-1800 || Clark || Theater 90 || Career Track
+
|  1000-1800 || Clark || Theater 90 || LPI test?
 
|-
 
|-
−
|  1000-1800 || Union A || Theater 140 || Open Source Solutions Stage
+
|  1000-1800 || Union A || Theater 140 || Career Track
 
|-
 
|-
 
|  1000-1800 || Union B/C/D/E || Expo || Expo (exhibitor packup 1700-1800)
 
|  1000-1800 || Union B/C/D/E || Expo || Expo (exhibitor packup 1700-1800)
Line 109: Line 119:
 
|  1015-1700 || Franklin D || Theater 160 || Main Track
 
|  1015-1700 || Franklin D || Theater 160 || Main Track
 
|-
 
|-
−
|  1000-1200 || McKinley || Classroom 130 || DIOS
+
|  1000-1500 || Delaware C/D || Classroom 246 || DIOS
−
|-
 
−
|  1200-1300 || Hayes || Rounds || Lunch
 
 
|-
 
|-
−
|  1300-1500 || McKinley || Classroom 130 || DIOS
+
|  1200-1300 || Delaware A/B || Rounds || Lunch
 
|-
 
|-
−
|  1700-1715 || Delaware A/B || Dark || Pull curtains open
+
|  1700-1715 || Franklin C/D || Dark || Open airwall
 
|-
 
|-
−
|  1715-1800 || Franklin C/D || Theater 320|| Lightning Talks
+
|  1715-1800 || Franklin C/D || Theater 320 || Lightning Talks
 
|-
 
|-
−
|  1800-1900 || Franklin C/D || Theater 320|| Keynote
+
|  1800-1900 || Franklin C/D || Theater 320 || Keynote
 
|-
 
|-
−
|  1900-2300 || Hayes || Rounds || Afterparty
+
|  1900-2300 || Delaware A/B/C || Banquet and cocktail rounds 300-350 || Afterparty
 
|-
 
|-
 
|}
 
|}

Latest revision as of 16:36, 18 September 2017

Overview

All space listed below is on hold at the Hyatt for September 29-30, 2017. Ideally, we'd have the following:

  • CHANGE MADE Fri/Sat: Private dining room for speaker green room (Unavailable as of 7/12/2017)
  • CHANGE MADE Fri/Sat: Lunch move to Delaware
  • CHANGE MADE Fri/Sat: DIOS move to Delaware
  • Sat: After-party move to Delaware (Need at least three of the four partitions)

Potential issues:

Addressed. Moved to Delaware. * Time for Hayes changeover. Consider alternative options. Half rounds? Need to avoid impacting the program. Also might confuse Early Penguin attendees.

Vance/Warner discussion:

  • Use Franklin C/D for keynote on Friday instead of Union A. Will need to open rooms. Gives capacity of 270.


DONE The space cannot be assigned until September 1. Warner has a call scheduled with Megan, our event planner at Hyatt, to revisit.

Notes:

  • Regency Ballroom unavailable. Keeping keynotes in main space.
  • Private Dining Room unavailable. Keeping green room in current location.

More changes:

  • No DIOS on Friday
  • DIOS needs banquet not classroom

Friday

Time Place Configuration Activity
0700-1710 Franklin Foyer tables Registration
0700-1710 Morrow 1 conference table or rounds Greenroom/storage
0900-1600 Taft A Classroom 144 PGconf
0900-1600 Franklin C/D Theater 320 Early Penguins
0900-1600 Union A Classroom 114 OLFI
0900-1600 Fairfield Classroom 165 OLFI
0900-1600 Clark Classroom 60 OLFI
0900-1600 Delaware A Classroom 123 OLFI
0900-1600 Delaware B Classroom 123 OLFI
0900-1600 Delaware C Classroom 123 OLFI
0900-1600 Delaware D Classroom 123 OLFI
0900-1600 Hayes unused unused
1200-1300 Franklin A/B Banquet 200 Lunch for OLFI and VIPs
1300-1600 Union B/C/D/E Expo Expo Setup
1610-1710 Franklin C/D Theater 320 Friday Keynote
1710-2000 Union B/C/D/E Expo Expo & Happy Hour
1600-1900 Union A flip into banquet DARK
1800-2100 Fairfield Classroom 165 OLFI
1800-2100 Clark Classroom 60 OLFI
1800-2100 Delaware A Classroom 123 BOF
1800-2100 Delaware B Classroom 123 BOF
1800-2100 Delaware C Classroom 123 BOF
1800-2100 Delaware D Classroom 123 BOF
1800-2000 Franklin C/D Theater 320 BOF
2000-2100 Franklin C/D Theater 320 GSoC BOF
1900-2100 Union A 40 Keynote Dinner

Saturday

Time Place Configuration Activity
0700-1800 Franklin foyer tables Registration
0700-1800 Morrow 1 conference table Greenroom/storage
0900-1600 Taft A Theater 215 PGconf
0900-1000 Franklin C/D Theater 320 Keynote
0900-1000 Franklin A/B Dark
0900-1000 Clark Dark
1000-1015 Franklin C/D Dark Close airwall (Switching over space)
1000-1800 Franklin A Theater 160 Main Track/Open Source Solutions Stage
1000-1800 Franklin B Theater 160 Main Track
1000-1800 Clark Theater 90 LPI test?
1000-1800 Union A Theater 140 Career Track
1000-1800 Union B/C/D/E Expo Expo (exhibitor packup 1700-1800)
1015-1700 Franklin C Theater 160 Main Track
1015-1700 Franklin D Theater 160 Main Track
1000-1500 Delaware C/D Classroom 246 DIOS
1200-1300 Delaware A/B Rounds Lunch
1700-1715 Franklin C/D Dark Open airwall
1715-1800 Franklin C/D Theater 320 Lightning Talks
1800-1900 Franklin C/D Theater 320 Keynote
1900-2300 Delaware A/B/C Banquet and cocktail rounds 300-350 Afterparty

References

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