2014Planning

Remaining Tasks

Task	Status	Lead	Notes
Pre-Con Meeting	In Progress	Warner	Scheduled
Keynotes	Complete	Vance	All four confirmed (Ken, Ruth, maddog, Alex). Working out details with Alex.
Sponsors	In Progress	Rob	Working with Rafeeq. Need to get paid sponsor logos on web site and we need to start promoting.
Select Speakers	Complete	Vance	All selections made and speakers confirmed.
Publish Saturday Schedule	In Progress	Vance	Schedule of main track talks established. Nothing input yet for OSSS (Rob/Beth Lynn) and Career Track (Warner) schedule.
Finalize Room Layout	Nearly Complete	Warner	Layout published on schedule page. Still need to provide diagrams for Friday happy hour to GCCC.
GCCC signage form	Not Started	Warner	Need to provide rigging (signs hung from the ceiling) two months prior to the event. (8/24) Need to provide electronic signage CSV file two weeks prior (10/10).
New logo on site	Mostly done	MikeS	Coordinating with Rob
Regdesk	In progress	MikeS	Need a source of reg desk computers (CMM?)
T-shirts	In Progress	Kirk	Kirk to update list before next meeting.(8/16) Coordinating with Rob to get print ready graphic from the flier. Get graphics, shirt colors, etc to MikeS for web store
Badges	In Progress	Kirk	Kirk will perform initial research, update list before next meeting, and have an update next meeting (8/16). Focus is quality, cost, and timeline. At least as good as past or better. We've used bandpasses.com in the past.
Audio/Video (PSAV)	In Progress	Warner	Warner reached out to PSAV on 8/11. Expecting e-mail with initial info.
Tables/Skirts (ACT)	Not Started	Unassigned
Supplies	In Progress	Carol
Professional Signage	In Progress	Carol	Performing initial research
Sunday certification	In Progress	Beth Lynn	BSD confirmed. LPI may bail.
DIOS	In Progress	Jaymie
Career Track	In Progress	Warner	Working with Rafeeq.
Lightning Talks	In Progress	Vance	Scheduled for 5:00pm Sat. just prior to and in same room as keynote. Working with Skippy to define parameters.
Registration e-mail	Not Started	Unassigned	Feedback on list. We need revised registration e-mail templates.
Programs	Not Started	Unassigned
Coordinate After-Party	Not Started	Unassigned
Coordinate keynote dinner	Not Started	Vance	Probably cater Milo's Deli at Drury meeting space.
Volunteer Coordination	Not Started	Unassigned	Warner has notes including contact information for those that volunteered.
Wifi	Not Started	Unassigned
Security	Not Started	Unassigned	What do we need?
Food (Aramark)	Not Started	Unassigned	Discussions had but need final decisions. Probably beverage service, probably vendors. No food for OLFI. Anything else?
Equipment for Con	Not Started	Unassigned	Printers, laptops. What do we need?
Audio Recording	Not Started	Unassigned	Need volunteer, Vance can train.

Outstanding Questions

• Thursday pre-event?
• What can we do for speakers that's a nice gesture? (IE. T-shirts, lunch, et cetera)
• What to do with old T-shirts?
  • Warner prefers marketing. Selling reduces perceived value of those who previously acquired them.

Don't Forget

• 10/1 - Raise OLFI to $450

DONE

• General Improvements
  • Web site on COD
  • Staff page

• 2014 Conference
  • GCCC contract
  • Lodging contracts (Drury/Hyatt)
  • Meeting room booked at Drury
  • CFP
  • OLFI
  • Registration open
  • Ubucon (not happening)

TODO Post-Con

• Post-Con Meeting - Warner
• Roadmap for 2015 - Warner
• Budget for 2015 / better financial tracking

TODO Eventually

• Review past site content and transfer to new site

Strategic Projects

We'll need surplus revenue to fund these.

• Brand/marketing portfolio
• Graphic design
• Site design