WeNeedTo

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Revision as of 21:25, 24 October 2010 by Mizmoose (talk | contribs)
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This is for things we must do next year, that need someone to be assigned to do or be in charge of.

Overall: Planning

  • Build a timeline when things should be done.
  • Proposal form for OLFU tutorials (like cfp)
  • Room freeze two weeks out
    • Add room info to the online schedule
  • Med track MUST stick to same schedule
  • 6 months out (APRIL) decide schedule, including what tracks and at what times.
    • including the keynotes
    • when BoFs will be, what rooms
  • Have speakers ready to go by May.
  • 6 week out in-person meeting to hash over major last minute crap
  • MUST get splitters in main track rooms (a/v)
  • Want to have both parties (pre-/post-) at ManBearPig
  • Better signs
    • Info can be obtained from website
    • OLFU and other reg required event signs must state 'For XYZ ONLY'
  • ASL interpreters (in progress via Maco/Mel/Carol R/Moose & others). See Accessibility for notes.
  • Dot-org booths: ask for refundable deposit, if they noshow we keep it

Overall: Staff

  • Better job tracking -- who is assigned what
  • Form for potential volunteers on website
  • Add to Volunteers (security people), door checkers (both friday & saturday)
  • Need room checkers for Saturday ("I'm sorry, you need to register over at that table, it's free")
  • Need a person in charge of t-shirts
  • Need a person in charge of BoFs
  • Need a person in charge of Early Penguins (including helping pick talks, speaker wrangling, talk intros, delegating)
  • Need a person to be the dot-org liason (for dot-org tables in the expo)


Overall: Event

  • Wrist tags for identifying who is in what (OLFU, Zenoss, etc.)
  • Make sure that all non-sponsored track speakers get upgraded to supporter
  • BoFs need to get advertised earlier

Event:Thursday

  • Need clear outline of what needs to get done
    • Especially things that can be done during walk-through
  • Signs for Friday can go up during walk-through
  • Welcome meeting for Friday speakers
  • ALL volunteered projectors must be onsite by Thu evening
    • And labeled with which are going where ('potentially owned by Vance')

Event: Friday

  • Lunch tickets taken (just like Saturday)
  • Ask Friday speakers if they want friday lunch instead of Saturday lunch
  • Need to start arranging for laptops for OLFU Linux Basics NOW
  • Let's drop class price for LB DRASTICLY and add "and you can buy the laptop"
    • need pricde for laptop asap
  • Make sure Zenoss tells their people to register for OLF, we shouldn't have to chase them
  • Need to follow the pre-show testing checklist, one speaker never pre-checked, turns out his talk wasn't on the laptops.
  • Need to make sure talks are fully visible, usable, ok, ahead of time

Event: Saturday

  • Get raffle stuff ready earlier, ready to go 1st thing in am
    • start raffles earlier
    • get Caitlin an assistant
  • 4th track room needs to be reversed OR properly closed off (from registration area)