WeNeedTo

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This is for things we must do next year, that need someone to be assigned to do or be in charge of.

Overall: Planning

Build a timeline when things should be done.
Proposal form for OLFU tutorials (like cfp)
Room freeze two weeks out
- Add room info to the online schedule
Med track MUST stick to same schedule
6 months out (APRIL) decide schedule, including what tracks and at what times.
- including the keynotes
- when BoFs will be, what rooms
Have speakers ready to go by May.
6 week out in-person meeting to hash over major last minute crap
MUST get splitters in main track rooms (a/v)
Want to have both parties (pre-/post-) at ManBearPig
Better signs
- Info can be obtained from website
- OLFU and other reg required event signs must state 'For XYZ ONLY'
ASL interpreters (in progress via Maco/Mel/Carol R/Moose & others). See Accessibility for notes.
Dot-org booths: ask for refundable deposit, if they noshow we keep it

Overall: Staff

Better job tracking -- who is assigned what
Form for potential volunteers on website
Need (more) security people
- watch for problems
- guard areas with cash or items of value
- handle minor problems, escalate major problems
Need room checkers for Saturday (preferably both days, but def. Sat)
- monitors room doors to make sure all have registered (tag) or have correct badging
- Must be able to deal with conflict calmly.
- ex. ("I'm sorry, you need to register over at that table, it's free")
Need a person in charge of t-shirts
- helps coordinate the ordering of tshirts
- keeps track of shirts onsite
- guards and allocates staff shirts
Need a person in charge of BoFs
- Maintains BoF schedule
- Answers BoF-related emails
- Makes sure BoFs go smoothly
Need a person in charge of Early Penguins
- Helps choose talks for EP
- Speaker wrangling (making sure speakers get registered, book travel, sign releases, arrive safely, etc.)
- Intro EP talks or delegate as needed
- Preferred: Someone who has been to OLF and/or has conference staph experience
Need a person to be the dot-org liason (for dot-org tables in the expo)
- Help find dot-orgs for Expo
- Help
Need an OLFU chair
- Help develop the call for proposals for OLFU classes
- Help evaluate class proposals
- Help schedule classes
- Run the event (coordinates with content/conference chairs)
(OPTIONAL)Need a Sat training chair
- Would run "mini" (50 minute) classes on saturday, designed for beginners past the 'install' phase
- would develop a call for proposals & evaluate the submissions
- would coordinate and run the track

Overall: Event

Wrist tags for identifying who is in what (OLFU, Zenoss, etc.)
Make sure that all non-sponsored track speakers get upgraded to supporter
BoFs need to get advertised earlier

Event:Thursday

Need clear outline of what needs to get done
- Especially things that can be done during walk-through
Signs for Friday can go up during walk-through
Welcome meeting for Friday speakers
ALL volunteered projectors must be onsite by Thu evening
- And labeled with which are going where ('potentially owned by Vance')

Event: Friday

Lunch tickets taken (just like Saturday)
Ask Friday speakers if they want friday lunch instead of Saturday lunch
Need to start arranging for laptops for OLFU Linux Basics NOW
Let's drop class price for LB DRASTICLY and add "and you can buy the laptop"
- need pricde for laptop asap
Make sure Zenoss tells their people to register for OLF, we shouldn't have to chase them
Need to follow the pre-show testing checklist, one speaker never pre-checked, turns out his talk wasn't on the laptops.
Need to make sure talks are fully visible, usable, ok, ahead of time

Event: Saturday

Get raffle stuff ready earlier, ready to go 1st thing in am
- start raffles earlier
- get Caitlin an assistant
4th track room needs to be reversed OR properly closed off (from registration area)