WeNeedTo

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This is for things we must do next year, that need someone to be assigned to do or be in charge of.

Overall: Planning

Build a timeline when things should be done.
Room freeze two weeks out
- Add room info to the online schedule
6 months out (APRIL) decide schedule, including what tracks and at what times.
- including the keynotes
- when BoFs will be, what rooms
Have speakers ready to go by July.
6 week out in-person meeting to hash over major last minute crap
- Info can be obtained from website
- OLFU and other reg required event signs must state 'For XYZ ONLY'
ASL interpreters (in progress via Maco/Mel/Carol R/Moose & others). See Accessibility for notes.
Dot-org booths: ask for refundable deposit, if they noshow we keep it

Better job tracking -- who is assigned what
Need (more) security people
- watch for problems
- guard areas with cash or items of value
- handle minor problems, escalate major problems
Need room checkers for Saturday (preferably both days, but def. Sat)
- monitors room doors to make sure all have registered (tag) or have correct badging
- Must be able to deal with conflict calmly.
- ex. ("I'm sorry, you need to register over at that table, it's free")
Need a person in charge of t-shirts
- helps coordinate the ordering of tshirts
- keeps track of shirts onsite
- guards and allocates staff shirts
Need a person in charge of Early Penguins
- Helps choose talks for EP
- Speaker wrangling (making sure speakers get registered, book travel, sign releases, arrive safely, etc.)
- Intro EP talks or delegate as needed
- Preferred: Someone who has been to OLF and/or has conference staph experience
Need a person to be the dot-org liason (for dot-org tables in the expo)
- Help find dot-orgs for Expo
- Help

Need clear outline of what needs to get done
- Especially things that can be done during walk-through
Signs for Friday can go up during walk-through
Welcome meeting for Friday speakers
ALL volunteered projectors must be onsite by Thu evening
- And labeled with which are going where ('potentially owned by Vance')

Lunch tickets taken
Need to start arranging for laptops for OLFU Linux Basics NOW
Let's drop class price for LB DRASTICLY and add "and you can buy the laptop"
- need price for laptop asap
Make sure Zenoss tells their people to register for OLF, we shouldn't have to chase them
Need to make sure talks are fully visible, usable, ok, ahead of time

Get raffle stuff ready earlier, ready to go 1st thing in am
- start raffles earlier
- get Caitlin an assistant