WeNeedTo

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This is for things we must do next year, that need someone to be assigned to do or be in charge of.

Overall: Planning

• Build a timeline when things should be done.
• Proposal form for OLFU tutorials (like cfp)
• Room freeze two weeks out
  • Add room info to the online schedule
• Med track MUST stick to same schedule
• 6 months out (APRIL) decide schedule, including what tracks and at what times.
  • including the keynotes
  • when BoFs will be, what rooms
• Have speakers ready to go by May.
• 6 week out in-person meeting to hash over major last minute crap
• MUST get splitters in main track rooms (a/v)
• Want to have both parties (pre-/post-) at ManBearPig
• Better signs
  • Info can be obtained from website
  • OLFU and other reg required event signs must state 'For XYZ ONLY'
• ASL interpreters (in progress via Maco/Mel/Carol R/Moose & others). See Accessibility for notes.
• Dot-org booths: ask for refundable deposit, if they noshow we keep it

Overall: Staff

• Better job tracking -- who is assigned what
• Form for potential volunteers on website
• Need (more) security people
  • watch for problems
  • guard areas with cash or items of value
  • handle minor problems, escalate major problems
• Need room checkers for Saturday (preferably both days, but def. Sat)
  • monitors room doors to make sure all have registered (tag) or have correct badging
  • Must be able to deal with conflict calmly.
  • ex. ("I'm sorry, you need to register over at that table, it's free")
• Need a person in charge of t-shirts
  • helps coordinate the ordering of tshirts
  • keeps track of shirts onsite
  • guards and allocates staff shirts
• Need a person in charge of BoFs
  • Maintains BoF schedule
  • Answers BoF-related emails
  • Makes sure BoFs go smoothly
• Need a person in charge of Early Penguins
  • Helps choose talks for EP
  • Speaker wrangling (making sure speakers get registered, book travel, sign releases, arrive safely, etc.)
  • Intro EP talks or delegate as needed
  • Preferred: Someone who has been to OLF and/or has conference staph experience
• Need a person to be the dot-org liason (for dot-org tables in the expo)
  • Help find dot-orgs for Expo
  • Help

Overall: Event

• Wrist tags for identifying who is in what (OLFU, Zenoss, etc.)
• Make sure that all non-sponsored track speakers get upgraded to supporter
• BoFs need to get advertised earlier

Event:Thursday

• Need clear outline of what needs to get done
  • Especially things that can be done during walk-through
• Signs for Friday can go up during walk-through
• Welcome meeting for Friday speakers
• ALL volunteered projectors must be onsite by Thu evening
  • And labeled with which are going where ('potentially owned by Vance')

Event: Friday

• Lunch tickets taken (just like Saturday)
• Ask Friday speakers if they want friday lunch instead of Saturday lunch
• Need to start arranging for laptops for OLFU Linux Basics NOW
• Let's drop class price for LB DRASTICLY and add "and you can buy the laptop"
  • need pricde for laptop asap
• Make sure Zenoss tells their people to register for OLF, we shouldn't have to chase them
• Need to follow the pre-show testing checklist, one speaker never pre-checked, turns out his talk wasn't on the laptops.
• Need to make sure talks are fully visible, usable, ok, ahead of time

Event: Saturday

• Get raffle stuff ready earlier, ready to go 1st thing in am
  • start raffles earlier
  • get Caitlin an assistant
• 4th track room needs to be reversed OR properly closed off (from registration area)