Difference between revisions of "WeNeedTo"

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Note: Anyone involved with the Ohio LinuxFest is welcome to edit this page. If you do not have access please see [[UsingThisWiki]] .
 
Note: Anyone involved with the Ohio LinuxFest is welcome to edit this page. If you do not have access please see [[UsingThisWiki]] .
  
−
== We need to ==
+
This is for things we must do next year, that need someone to be assigned to do or be in charge of.
 +
 
 +
==Overall: Planning==
 +
 
 +
*Build a timeline when things should be done.
 +
*Proposal form for OLFU tutorials (like cfp)
 +
*Room freeze two weeks out
 +
**Add  room info to the online schedule
 +
*Med track MUST stick to same schedule
 +
*6 months out (APRIL) decide schedule, including what tracks and at what times.
 +
**including the keynotes
 +
**when BoFs will be, what rooms
 +
*Have speakers ready to go by May. 
 +
*6 week out in-person meeting to hash over major last minute crap
 +
*MUST get splitters in main track rooms (a/v)
 +
*Want to have both parties (pre-/post-) at ManBearPig
 +
*Better signs
 +
**Info can be obtained from website
 +
**OLFU and other reg required event signs must state 'For XYZ ONLY'
 +
*ASL interpreters (in progress via Maco/Mel/Carol R/Moose & others). See [[Accessibility]] for notes.
 +
*Dot-org booths: ask for refundable deposit, if they noshow we keep it
  
−
This is for things we must do next year, that need someone to be assigned to do or be in charge of.
+
==Overall: Staff==
 +
*Better job tracking  -- who is assigned what
 +
*Form for potential volunteers on website
 +
*Add to Volunteers (security people), door checkers (both friday & saturday)
 +
*Need room checkers for Saturday ("I'm sorry, you need to register over at that table, it's free")
 +
*Need a person in charge of  t-shirts
 +
*Need a person in charge of  BoFs
 +
*Need a person in charge of Early Penguins (including helping pick talks, speaker wrangling, talk intros, delegating)
 +
*Need a person to be the dot-org liason (for dot-org tables in the expo)
  
−
* Room counts - how many people are in a room at the beginning and end of a talk
 
−
* dot-org liason to work with the Org tables
 
−
* ASL interpreters (in progress via Maco/Mel/Carol R/Moose & others). See [[Accessibility]] for notes.
 
−
* volunteer form on website
 
−
* volunteer meeting onsite
 
−
* someone needs to 'own' shirts
 
−
* need plan for setup people during walk-through
 
−
* need a welcome gathering for people speaking on friday (failed in 2009 due to someone dragging people off to drink)
 
−
* make sure (volunteered) projectors are on site by Thursday night
 
−
** make sure to tag them [or their bag] with where they go  (Owned by Vance?)
 
  
−
* Better signage
+
==Overall: Event==
−
** Let's get going earlier -- get info from website and check from there
 
−
** OLFU signs must state 'requires OLFU identification'
 
−
** same for any other 'reg required' (ie zenoss)
 
  
 +
*Wrist tags for identifying who is in what (OLFU, Zenoss, etc.)
 +
*Make sure that all non-sponsored track speakers get upgraded to supporter
 +
*BoFs need to get advertised earlier
  
−
== We ought to ==
+
==Event:Thursday==
 +
*Need clear outline of what needs to get done
 +
**Especially things that can be done during walk-through
 +
*Signs for Friday can go up during walk-through
 +
*Welcome meeting for Friday speakers
 +
*ALL volunteered projectors must be onsite by Thu evening
 +
**And labeled with which are going where ('potentially owned by Vance')
  
−
This is for things we'd like to do but it requires one or more volunteer to handle it.
+
==Event: Friday==
 +
*Lunch tickets taken (just like Saturday)
 +
*Ask Friday speakers if they want friday lunch instead of Saturday lunch
 +
*Need to start arranging for laptops for OLFU Linux Basics NOW
 +
*Let's drop class price for LB DRASTICLY and add "and you can buy the laptop"
 +
**need pricde for laptop asap
 +
*Make sure Zenoss tells their people to register for OLF, we shouldn't have to chase them
 +
*Need to follow the pre-show testing checklist, one speaker never pre-checked, turns out his talk wasn't on the laptops.
 +
*Need to make sure talks are fully visible, usable, ok, ahead of time
  
−
* Day care:  Either someone to wrangle people with the appropriate license to staff a room and/or finding local drop-in day cares that would take kids, and for how much.
+
==Event: Saturday==
−
* Use wristbands for OLFU (and anything else that pays for food) on Friday. Investigate cost.
+
*Get raffle stuff ready earlier, ready to go 1st thing in am
 +
**start raffles earlier
 +
**get Caitlin an assistant
 +
*4th track room needs to be reversed OR properly closed off (from registration area)

Revision as of 21:25, 24 October 2010

Note: Anyone involved with the Ohio LinuxFest is welcome to edit this page. If you do not have access please see UsingThisWiki .

This is for things we must do next year, that need someone to be assigned to do or be in charge of.

Overall: Planning

  • Build a timeline when things should be done.
  • Proposal form for OLFU tutorials (like cfp)
  • Room freeze two weeks out
    • Add room info to the online schedule
  • Med track MUST stick to same schedule
  • 6 months out (APRIL) decide schedule, including what tracks and at what times.
    • including the keynotes
    • when BoFs will be, what rooms
  • Have speakers ready to go by May.
  • 6 week out in-person meeting to hash over major last minute crap
  • MUST get splitters in main track rooms (a/v)
  • Want to have both parties (pre-/post-) at ManBearPig
  • Better signs
    • Info can be obtained from website
    • OLFU and other reg required event signs must state 'For XYZ ONLY'
  • ASL interpreters (in progress via Maco/Mel/Carol R/Moose & others). See Accessibility for notes.
  • Dot-org booths: ask for refundable deposit, if they noshow we keep it

Overall: Staff

  • Better job tracking -- who is assigned what
  • Form for potential volunteers on website
  • Add to Volunteers (security people), door checkers (both friday & saturday)
  • Need room checkers for Saturday ("I'm sorry, you need to register over at that table, it's free")
  • Need a person in charge of t-shirts
  • Need a person in charge of BoFs
  • Need a person in charge of Early Penguins (including helping pick talks, speaker wrangling, talk intros, delegating)
  • Need a person to be the dot-org liason (for dot-org tables in the expo)


Overall: Event

  • Wrist tags for identifying who is in what (OLFU, Zenoss, etc.)
  • Make sure that all non-sponsored track speakers get upgraded to supporter
  • BoFs need to get advertised earlier

Event:Thursday

  • Need clear outline of what needs to get done
    • Especially things that can be done during walk-through
  • Signs for Friday can go up during walk-through
  • Welcome meeting for Friday speakers
  • ALL volunteered projectors must be onsite by Thu evening
    • And labeled with which are going where ('potentially owned by Vance')

Event: Friday

  • Lunch tickets taken (just like Saturday)
  • Ask Friday speakers if they want friday lunch instead of Saturday lunch
  • Need to start arranging for laptops for OLFU Linux Basics NOW
  • Let's drop class price for LB DRASTICLY and add "and you can buy the laptop"
    • need pricde for laptop asap
  • Make sure Zenoss tells their people to register for OLF, we shouldn't have to chase them
  • Need to follow the pre-show testing checklist, one speaker never pre-checked, turns out his talk wasn't on the laptops.
  • Need to make sure talks are fully visible, usable, ok, ahead of time

Event: Saturday

  • Get raffle stuff ready earlier, ready to go 1st thing in am
    • start raffles earlier
    • get Caitlin an assistant
  • 4th track room needs to be reversed OR properly closed off (from registration area)
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