Difference between revisions of "2014Planning"

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(Created page with "{| class="wikitable" !colspan="6"|Remaining Tasks |- |Task |Status |Lead |Notes |- |Pre-Con Meeting |In Progress | Warner | [http://wiki.ohiolinux.org/index.php/Summer2014InPe...")
 
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{| class="wikitable"
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==Remaining Tasks==
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!colspan="6"|Remaining Tasks
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{| class="wikitable" width=800
 
|-
 
|-
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|Task
+
! width="30%"|Task
−
|Status
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! width="10%"|Status
−
|Lead
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! width="10%"|Lead
−
|Notes
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! width="50%"|Notes
 
|-
 
|-
 
|Pre-Con Meeting
 
|Pre-Con Meeting
−
|In Progress
+
|Complete
 
| Warner
 
| Warner
−
| [http://wiki.ohiolinux.org/index.php/Summer2014InPerson Scheduled]
+
| [[Summer2014InPerson | Scheduled]]
 
|-
 
|-
 
|Keynotes
 
|Keynotes
−
|In Progress
+
|Complete
 
|Vance
 
|Vance
−
|Three scheduled (Ken, Ruth, maddog), one remaining.
+
|All four confirmed (Ken, Ruth, maddog, Alex).
 
|-
 
|-
 
|Sponsors
 
|Sponsors
 
|In Progress
 
|In Progress
 
|Rob
 
|Rob
−
|Working with Rafeeq.
+
|Working with Rafeeq. Need to get paid sponsor logos on web site and we need to start promoting.
 
|-
 
|-
 
|Select Speakers
 
|Select Speakers
−
|In Progress
+
|Complete
 
|Vance
 
|Vance
−
|Skippy and Warner have provided feedback. Initial review complete. Team can provide feedback by 8/13.
+
|All selections made and speakers confirmed.
 
|-
 
|-
−
|Publish Saturday Schedule
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|Publish Saturday [[2014Schedule|Schedule]]
−
|Not Started
+
|Nearly Complete
 
|Vance
 
|Vance
−
|Targeting publishing by 8/18. Publish 9/1 at the absolute latest.
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|Schedule of main track talks established. OSSS (Rob/Beth Lynn) and Career Track (Warner) partially scheduled.
 
|-
 
|-
 
|Finalize Room Layout
 
|Finalize Room Layout
−
|In Progress
+
|Nearly Complete
 
|Warner
 
|Warner
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|Vance preparing initial recommendation. Will finalize at the in person.
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|Layout published on [[2014Schedule|schedule page]]. Still need to provide diagrams for Friday happy hour to GCCC.
 
|-
 
|-
 
|GCCC signage form
 
|GCCC signage form
−
|Not Started
+
|Nearly Complete
 
|Warner
 
|Warner
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|Need to provide two months prior to the event. (8/24)
+
|Need to provide rigging (signs hung from the ceiling) two months prior to the event. (8/24)<br>Need to provide electronic signage CSV file by 10/22 - Vance has completed except remaining OSSS/Career Track sessions.
 
|-
 
|-
 
|New logo on site
 
|New logo on site
−
|Not Started
+
|Complete
 
|MikeS
 
|MikeS
 
|Coordinating with Rob
 
|Coordinating with Rob
 +
|-
 +
|Regdesk
 +
|In progress
 +
|MikeS
 +
|Need a source of reg desk computers (CMM?)
 
|-
 
|-
 
|T-shirts
 
|T-shirts
−
|In Progress
+
|Complete
 
|Kirk
 
|Kirk
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|Kirk to update list before next meeting.(8/16) Coordinating with Rob to get print ready graphic from the flier.
+
|Kirk to update list before next meeting.(8/16) Coordinating with Rob to get print ready graphic from the flier. Get graphics, shirt colors, etc to MikeS for web store
 
|-
 
|-
 
|Badges
 
|Badges
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|In Progress
 
|In Progress
 
|Warner
 
|Warner
−
|Warner reached out to PASV on 8/11. Expecting e-mail with initial info.
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|Warner reached out to PSAV on 8/11. Expecting e-mail with initial info.
 
|-
 
|-
 
|Tables/Skirts (ACT)
 
|Tables/Skirts (ACT)
−
|Not Started
+
|In Progress
 
|Unassigned
 
|Unassigned
 
|
 
|
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|Professional Signage
 
|Professional Signage
 
|In Progress
 
|In Progress
−
|Carol
+
|MikeS
 
|Performing initial research
 
|Performing initial research
 
|-
 
|-
 
|Sunday certification
 
|Sunday certification
−
|In Progress
+
|Complete
−
|Beth-Lynn
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|Beth Lynn
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|BSD confirmed. LPI may bail.
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|BSD and LPI confirmed and scheduled.
 
|-
 
|-
 
|DIOS
 
|DIOS
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|Working with Rafeeq.
 
|Working with Rafeeq.
 
|-
 
|-
−
|[http://wiki.ohiolinux.org/index.php/LightningTalks Lightning Talks]
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|[[LightningTalks | Lightning Talks]]
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|In Progress
+
|Nearly Complete
−
|Vance
+
|Skippy
−
|Working with Skippy.
+
|Scheduled for 5:00pm Sat. just prior to and in same room as keynote. Announcement posted on web site.
 +
|-
 +
|Registration e-mail
 +
|Not Started
 +
|Unassigned
 +
|Feedback on list. We need revised registration e-mail templates.
 
|-
 
|-
 
|Programs
 
|Programs
 
|Not Started
 
|Not Started
−
|Unassigned
+
|ScottC
 
|
 
|
 
|-
 
|-
 
|Coordinate After-Party
 
|Coordinate After-Party
 
|Not Started
 
|Not Started
−
|Unassigned
+
|Beth-Lynn
 
|
 
|
 
|-
 
|-
 
|Coordinate keynote dinner
 
|Coordinate keynote dinner
 +
|Complete
 +
|Vance
 +
|Scheduled for 8:00pm Friday at Drury, catering arranged.
 +
|-
 +
|Volunteer Coordination
 
|Not Started
 
|Not Started
−
|Unassigned
+
|MikeS
−
|Probably cater Milo's Deli at Drury meeting space.
+
|Warner forwarded volunteer list to Mike
 
|-
 
|-
−
|Volunteer Coordination
+
|Wifi
 
|Not Started
 
|Not Started
−
|Unassigned
+
|MikeS
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|Warner has notes including contact information for those that volunteered.
+
|
 
|-
 
|-
 
|Security
 
|Security
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|What do we need?
 
|What do we need?
 
|-
 
|-
−
|Food
+
|Food (Aramark)
 
|Not Started
 
|Not Started
−
|Unassigned
+
|Beth-Lynn
 
|Discussions had but need final decisions. Probably beverage service, probably vendors. No food for OLFI. Anything else?
 
|Discussions had but need final decisions. Probably beverage service, probably vendors. No food for OLFI. Anything else?
 
|-
 
|-
 
|Equipment for Con
 
|Equipment for Con
 +
|Not Started
 +
|Rob
 +
|Printers, laptops. What do we need?
 +
|-
 +
|[[AudioRecording|Audio Recording]]
 
|Not Started
 
|Not Started
 
|Unassigned
 
|Unassigned
−
|Printers, laptops. What do we need?
+
|Need volunteer, Vance can train.
 
|-
 
|-
 
|}
 
|}
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==Outstanding Questions==
 
==Outstanding Questions==
 
* Thursday pre-event?
 
* Thursday pre-event?
 +
* What can we do for speakers that's a nice gesture? (IE. T-shirts, lunch, et cetera)
 
* What to do with old T-shirts?
 
* What to do with old T-shirts?
 
** Warner prefers marketing. Selling reduces perceived value of those who previously acquired them.
 
** Warner prefers marketing. Selling reduces perceived value of those who previously acquired them.
  
 
==Don't Forget==
 
==Don't Forget==
−
* 10/1 - Raise OLFI to $450
+
* 10/1 - Raise OLFI to $450 - DONE
  
 
==DONE==
 
==DONE==
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==TODO Eventually==
 
==TODO Eventually==
 
* Review [http://archive.ohiolinux.org past site] content and transfer to new site
 
* Review [http://archive.ohiolinux.org past site] content and transfer to new site
 +
 +
==Strategic Projects==
 +
We'll need surplus revenue to fund these.
 +
 +
* Brand/marketing portfolio
 +
* Graphic design
 +
* Site design

Latest revision as of 19:54, 19 October 2014

Remaining Tasks

Task Status Lead Notes
Pre-Con Meeting Complete Warner Scheduled
Keynotes Complete Vance All four confirmed (Ken, Ruth, maddog, Alex).
Sponsors In Progress Rob Working with Rafeeq. Need to get paid sponsor logos on web site and we need to start promoting.
Select Speakers Complete Vance All selections made and speakers confirmed.
Publish Saturday Schedule Nearly Complete Vance Schedule of main track talks established. OSSS (Rob/Beth Lynn) and Career Track (Warner) partially scheduled.
Finalize Room Layout Nearly Complete Warner Layout published on schedule page. Still need to provide diagrams for Friday happy hour to GCCC.
GCCC signage form Nearly Complete Warner Need to provide rigging (signs hung from the ceiling) two months prior to the event. (8/24)
Need to provide electronic signage CSV file by 10/22 - Vance has completed except remaining OSSS/Career Track sessions.
New logo on site Complete MikeS Coordinating with Rob
Regdesk In progress MikeS Need a source of reg desk computers (CMM?)
T-shirts Complete Kirk Kirk to update list before next meeting.(8/16) Coordinating with Rob to get print ready graphic from the flier. Get graphics, shirt colors, etc to MikeS for web store
Badges In Progress Kirk Kirk will perform initial research, update list before next meeting, and have an update next meeting (8/16). Focus is quality, cost, and timeline. At least as good as past or better. We've used bandpasses.com in the past.
Audio/Video (PSAV) In Progress Warner Warner reached out to PSAV on 8/11. Expecting e-mail with initial info.
Tables/Skirts (ACT) In Progress Unassigned
Supplies In Progress Carol
Professional Signage In Progress MikeS Performing initial research
Sunday certification Complete Beth Lynn BSD and LPI confirmed and scheduled.
DIOS In Progress Jaymie
Career Track In Progress Warner Working with Rafeeq.
Lightning Talks Nearly Complete Skippy Scheduled for 5:00pm Sat. just prior to and in same room as keynote. Announcement posted on web site.
Registration e-mail Not Started Unassigned Feedback on list. We need revised registration e-mail templates.
Programs Not Started ScottC
Coordinate After-Party Not Started Beth-Lynn
Coordinate keynote dinner Complete Vance Scheduled for 8:00pm Friday at Drury, catering arranged.
Volunteer Coordination Not Started MikeS Warner forwarded volunteer list to Mike
Wifi Not Started MikeS
Security Not Started Unassigned What do we need?
Food (Aramark) Not Started Beth-Lynn Discussions had but need final decisions. Probably beverage service, probably vendors. No food for OLFI. Anything else?
Equipment for Con Not Started Rob Printers, laptops. What do we need?
Audio Recording Not Started Unassigned Need volunteer, Vance can train.

Outstanding Questions

  • Thursday pre-event?
  • What can we do for speakers that's a nice gesture? (IE. T-shirts, lunch, et cetera)
  • What to do with old T-shirts?
    • Warner prefers marketing. Selling reduces perceived value of those who previously acquired them.

Don't Forget

  • 10/1 - Raise OLFI to $450 - DONE

DONE

  • General Improvements
    • Web site on COD
    • Staff page
  • 2014 Conference
    • GCCC contract
    • Lodging contracts (Drury/Hyatt)
    • Meeting room booked at Drury
    • CFP
    • OLFI
    • Registration open
    • Ubucon (not happening)

TODO Post-Con

  • Post-Con Meeting - Warner
  • Roadmap for 2015 - Warner
  • Budget for 2015 / better financial tracking

TODO Eventually

  • Review past site content and transfer to new site

Strategic Projects

We'll need surplus revenue to fund these.

  • Brand/marketing portfolio
  • Graphic design
  • Site design
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