Difference between revisions of "2014Planning"
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(→Remaining Tasks: update tasks) |
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|Publish Saturday [[2014Schedule|Schedule]] | |Publish Saturday [[2014Schedule|Schedule]] | ||
| − | | | + | |Nearly Complete |
|Vance | |Vance | ||
| − | |Schedule of main track talks established. | + | |Schedule of main track talks established. OSSS (Rob/Beth Lynn) and Career Track (Warner) partially scheduled. |
|- | |- | ||
|Finalize Room Layout | |Finalize Room Layout | ||
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|GCCC signage form | |GCCC signage form | ||
| − | | | + | |Nearly Complete |
|Warner | |Warner | ||
| − | |Need to provide rigging (signs hung from the ceiling) two months prior to the event. (8/24)<br>Need to provide electronic signage CSV file | + | |Need to provide rigging (signs hung from the ceiling) two months prior to the event. (8/24)<br>Need to provide electronic signage CSV file by 10/22 - Vance has completed except remaining OSSS/Career Track sessions. |
|- | |- | ||
|New logo on site | |New logo on site | ||
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|Sunday certification | |Sunday certification | ||
| − | | | + | |Complete |
|Beth Lynn | |Beth Lynn | ||
| − | |BSD confirmed | + | |BSD and LPI confirmed and scheduled. |
|- | |- | ||
|DIOS | |DIOS | ||
| Line 98: | Line 98: | ||
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|[[LightningTalks | Lightning Talks]] | |[[LightningTalks | Lightning Talks]] | ||
| − | | | + | |Nearly Complete |
| − | | | + | |Skippy |
| − | |Scheduled for 5:00pm Sat. just prior to and in same room as keynote. | + | |Scheduled for 5:00pm Sat. just prior to and in same room as keynote. Announcement posted on web site. |
|- | |- | ||
|Registration e-mail | |Registration e-mail | ||
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|Coordinate keynote dinner | |Coordinate keynote dinner | ||
| − | | | + | |Complete |
|Vance | |Vance | ||
| − | | | + | |Scheduled for 8:00pm Friday at Drury, catering arranged. |
|- | |- | ||
|Volunteer Coordination | |Volunteer Coordination | ||
Latest revision as of 19:54, 19 October 2014
Remaining Tasks
| Task | Status | Lead | Notes |
|---|---|---|---|
| Pre-Con Meeting | Complete | Warner | Scheduled |
| Keynotes | Complete | Vance | All four confirmed (Ken, Ruth, maddog, Alex). |
| Sponsors | In Progress | Rob | Working with Rafeeq. Need to get paid sponsor logos on web site and we need to start promoting. |
| Select Speakers | Complete | Vance | All selections made and speakers confirmed. |
| Publish Saturday Schedule | Nearly Complete | Vance | Schedule of main track talks established. OSSS (Rob/Beth Lynn) and Career Track (Warner) partially scheduled. |
| Finalize Room Layout | Nearly Complete | Warner | Layout published on schedule page. Still need to provide diagrams for Friday happy hour to GCCC. |
| GCCC signage form | Nearly Complete | Warner | Need to provide rigging (signs hung from the ceiling) two months prior to the event. (8/24) Need to provide electronic signage CSV file by 10/22 - Vance has completed except remaining OSSS/Career Track sessions. |
| New logo on site | Complete | MikeS | Coordinating with Rob |
| Regdesk | In progress | MikeS | Need a source of reg desk computers (CMM?) |
| T-shirts | Complete | Kirk | Kirk to update list before next meeting.(8/16) Coordinating with Rob to get print ready graphic from the flier. Get graphics, shirt colors, etc to MikeS for web store |
| Badges | In Progress | Kirk | Kirk will perform initial research, update list before next meeting, and have an update next meeting (8/16). Focus is quality, cost, and timeline. At least as good as past or better. We've used bandpasses.com in the past. |
| Audio/Video (PSAV) | In Progress | Warner | Warner reached out to PSAV on 8/11. Expecting e-mail with initial info. |
| Tables/Skirts (ACT) | In Progress | Unassigned | |
| Supplies | In Progress | Carol | |
| Professional Signage | In Progress | MikeS | Performing initial research |
| Sunday certification | Complete | Beth Lynn | BSD and LPI confirmed and scheduled. |
| DIOS | In Progress | Jaymie | |
| Career Track | In Progress | Warner | Working with Rafeeq. |
| Lightning Talks | Nearly Complete | Skippy | Scheduled for 5:00pm Sat. just prior to and in same room as keynote. Announcement posted on web site. |
| Registration e-mail | Not Started | Unassigned | Feedback on list. We need revised registration e-mail templates. |
| Programs | Not Started | ScottC | |
| Coordinate After-Party | Not Started | Beth-Lynn | |
| Coordinate keynote dinner | Complete | Vance | Scheduled for 8:00pm Friday at Drury, catering arranged. |
| Volunteer Coordination | Not Started | MikeS | Warner forwarded volunteer list to Mike |
| Wifi | Not Started | MikeS | |
| Security | Not Started | Unassigned | What do we need? |
| Food (Aramark) | Not Started | Beth-Lynn | Discussions had but need final decisions. Probably beverage service, probably vendors. No food for OLFI. Anything else? |
| Equipment for Con | Not Started | Rob | Printers, laptops. What do we need? |
| Audio Recording | Not Started | Unassigned | Need volunteer, Vance can train. |
Outstanding Questions
- Thursday pre-event?
- What can we do for speakers that's a nice gesture? (IE. T-shirts, lunch, et cetera)
- What to do with old T-shirts?
- Warner prefers marketing. Selling reduces perceived value of those who previously acquired them.
Don't Forget
- 10/1 - Raise OLFI to $450 - DONE
DONE
- General Improvements
- Web site on COD
- Staff page
- 2014 Conference
- GCCC contract
- Lodging contracts (Drury/Hyatt)
- Meeting room booked at Drury
- CFP
- OLFI
- Registration open
- Ubucon (not happening)
TODO Post-Con
- Post-Con Meeting - Warner
- Roadmap for 2015 - Warner
- Budget for 2015 / better financial tracking
TODO Eventually
- Review past site content and transfer to new site
Strategic Projects
We'll need surplus revenue to fund these.
- Brand/marketing portfolio
- Graphic design
- Site design