Difference between revisions of "WeNeedTo"
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Note: Anyone involved with the Ohio LinuxFest is welcome to edit this page. If you do not have access please see [[UsingThisWiki]] . | Note: Anyone involved with the Ohio LinuxFest is welcome to edit this page. If you do not have access please see [[UsingThisWiki]] . | ||
| − | == | + | This is for things we must do next year, that need someone to be assigned to do or be in charge of. |
| + | |||
| + | ==Overall: Planning== | ||
| + | |||
| + | *Build a timeline when things should be done. | ||
| + | *Proposal form for OLFU tutorials (like cfp) | ||
| + | *Room freeze two weeks out | ||
| + | **Add room info to the online schedule | ||
| + | *Med track MUST stick to same schedule | ||
| + | *6 months out (APRIL) decide schedule, including what tracks and at what times. | ||
| + | **including the keynotes | ||
| + | **when BoFs will be, what rooms | ||
| + | *Have speakers ready to go by May. | ||
| + | *6 week out in-person meeting to hash over major last minute crap | ||
| + | *MUST get splitters in main track rooms (a/v) | ||
| + | *Want to have both parties (pre-/post-) at ManBearPig | ||
| + | *Better signs | ||
| + | **Info can be obtained from website | ||
| + | **OLFU and other reg required event signs must state 'For XYZ ONLY' | ||
| + | *ASL interpreters (in progress via Maco/Mel/Carol R/Moose & others). See [[Accessibility]] for notes. | ||
| + | *Dot-org booths: ask for refundable deposit, if they noshow we keep it | ||
| − | + | ==Overall: Staff== | |
| + | *Better job tracking -- who is assigned what | ||
| + | *Form for potential volunteers on website | ||
| + | *Add to Volunteers (security people), door checkers (both friday & saturday) | ||
| + | *Need room checkers for Saturday ("I'm sorry, you need to register over at that table, it's free") | ||
| + | *Need a person in charge of t-shirts | ||
| + | *Need a person in charge of BoFs | ||
| + | *Need a person in charge of Early Penguins (including helping pick talks, speaker wrangling, talk intros, delegating) | ||
| + | *Need a person to be the dot-org liason (for dot-org tables in the expo) | ||
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| − | + | ==Overall: Event== | |
| − | |||
| − | |||
| − | |||
| + | *Wrist tags for identifying who is in what (OLFU, Zenoss, etc.) | ||
| + | *Make sure that all non-sponsored track speakers get upgraded to supporter | ||
| + | *BoFs need to get advertised earlier | ||
| − | == | + | ==Event:Thursday== |
| + | *Need clear outline of what needs to get done | ||
| + | **Especially things that can be done during walk-through | ||
| + | *Signs for Friday can go up during walk-through | ||
| + | *Welcome meeting for Friday speakers | ||
| + | *ALL volunteered projectors must be onsite by Thu evening | ||
| + | **And labeled with which are going where ('potentially owned by Vance') | ||
| − | + | ==Event: Friday== | |
| + | *Lunch tickets taken (just like Saturday) | ||
| + | *Ask Friday speakers if they want friday lunch instead of Saturday lunch | ||
| + | *Need to start arranging for laptops for OLFU Linux Basics NOW | ||
| + | *Let's drop class price for LB DRASTICLY and add "and you can buy the laptop" | ||
| + | **need pricde for laptop asap | ||
| + | *Make sure Zenoss tells their people to register for OLF, we shouldn't have to chase them | ||
| + | *Need to follow the pre-show testing checklist, one speaker never pre-checked, turns out his talk wasn't on the laptops. | ||
| + | *Need to make sure talks are fully visible, usable, ok, ahead of time | ||
| − | * | + | ==Event: Saturday== |
| − | * | + | *Get raffle stuff ready earlier, ready to go 1st thing in am |
| + | **start raffles earlier | ||
| + | **get Caitlin an assistant | ||
| + | *4th track room needs to be reversed OR properly closed off (from registration area) | ||
Revision as of 02:25, 25 October 2010
Note: Anyone involved with the Ohio LinuxFest is welcome to edit this page. If you do not have access please see UsingThisWiki .
This is for things we must do next year, that need someone to be assigned to do or be in charge of.
Overall: Planning
- Build a timeline when things should be done.
- Proposal form for OLFU tutorials (like cfp)
- Room freeze two weeks out
- Add room info to the online schedule
- Med track MUST stick to same schedule
- 6 months out (APRIL) decide schedule, including what tracks and at what times.
- including the keynotes
- when BoFs will be, what rooms
- Have speakers ready to go by May.
- 6 week out in-person meeting to hash over major last minute crap
- MUST get splitters in main track rooms (a/v)
- Want to have both parties (pre-/post-) at ManBearPig
- Better signs
- Info can be obtained from website
- OLFU and other reg required event signs must state 'For XYZ ONLY'
- ASL interpreters (in progress via Maco/Mel/Carol R/Moose & others). See Accessibility for notes.
- Dot-org booths: ask for refundable deposit, if they noshow we keep it
Overall: Staff
- Better job tracking -- who is assigned what
- Form for potential volunteers on website
- Add to Volunteers (security people), door checkers (both friday & saturday)
- Need room checkers for Saturday ("I'm sorry, you need to register over at that table, it's free")
- Need a person in charge of t-shirts
- Need a person in charge of BoFs
- Need a person in charge of Early Penguins (including helping pick talks, speaker wrangling, talk intros, delegating)
- Need a person to be the dot-org liason (for dot-org tables in the expo)
Overall: Event
- Wrist tags for identifying who is in what (OLFU, Zenoss, etc.)
- Make sure that all non-sponsored track speakers get upgraded to supporter
- BoFs need to get advertised earlier
Event:Thursday
- Need clear outline of what needs to get done
- Especially things that can be done during walk-through
- Signs for Friday can go up during walk-through
- Welcome meeting for Friday speakers
- ALL volunteered projectors must be onsite by Thu evening
- And labeled with which are going where ('potentially owned by Vance')
Event: Friday
- Lunch tickets taken (just like Saturday)
- Ask Friday speakers if they want friday lunch instead of Saturday lunch
- Need to start arranging for laptops for OLFU Linux Basics NOW
- Let's drop class price for LB DRASTICLY and add "and you can buy the laptop"
- need pricde for laptop asap
- Make sure Zenoss tells their people to register for OLF, we shouldn't have to chase them
- Need to follow the pre-show testing checklist, one speaker never pre-checked, turns out his talk wasn't on the laptops.
- Need to make sure talks are fully visible, usable, ok, ahead of time
Event: Saturday
- Get raffle stuff ready earlier, ready to go 1st thing in am
- start raffles earlier
- get Caitlin an assistant
- 4th track room needs to be reversed OR properly closed off (from registration area)