Difference between revisions of "WeNeedTo"

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Note: Anyone involved with the Ohio LinuxFest is welcome to edit this page. If you do not have access please see [[UsingThisWiki]] .
 
Note: Anyone involved with the Ohio LinuxFest is welcome to edit this page. If you do not have access please see [[UsingThisWiki]] .
  
−
== We need to ==
+
This is for things we must do next year, that need someone to be assigned to do or be in charge of.
  
−
This is for things we must do next year, that need someone to be assigned to do or be in charge of.
+
==Overall: Planning==
 +
 
 +
*Build a timeline when things should be done.
 +
*Room freeze two weeks out
 +
**Add  room info to the online schedule
 +
*6 months out (APRIL) decide schedule, including what tracks and at what times.
 +
**including the keynotes
 +
**when BoFs will be, what rooms
 +
*Have speakers ready to go by July. 
 +
*6 week out in-person meeting to hash over major last minute crap
 +
**Info can be obtained from website
 +
**OLFU and other reg required event signs must state 'For XYZ ONLY'
 +
*ASL interpreters (in progress via Maco/Mel/Carol R/Moose & others). See [[Accessibility]] for notes.
 +
*Dot-org booths: ask for refundable deposit, if they noshow we keep it
  
−
* Room counts - how many people are in a room at the beginning and end of a talk
+
==Overall: Staff==
−
* dot-org liason to work with the Org tables
+
*Better job tracking  -- who is assigned what
−
* ASL interpreters (in progress via Maco/Mel/Carol R/Moose & others). See [[Accessibility]] for notes.
+
*Need (more) security people
−
* volunteer form on website
+
**watch for problems
−
* volunteer meeting onsite
+
**guard areas with cash or items of value
−
* someone needs to 'own' shirts
+
**handle minor problems, escalate major problems
−
* need plan for setup people during walk-through
+
*Need room checkers for Saturday (preferably both days, but def. Sat)
−
* need a welcome gathering for people speaking on friday (failed in 2009 due to someone dragging people off to drink)
+
**monitors room doors to make sure all have registered (tag) or have correct badging
−
* make sure (volunteered) projectors are on site by Thursday night
+
**Must be able to deal with conflict calmly.
−
** make sure to tag them [or their bag] with where they go  (Owned by Vance?)
+
**ex. ("I'm sorry, you need to register over at that table, it's free")
 +
*Need a person in charge of  t-shirts
 +
**helps coordinate the ordering of tshirts
 +
**keeps track of shirts onsite
 +
**guards and allocates staff shirts
 +
*Need a person in charge of Early Penguins
 +
**Helps choose talks for EP
 +
**Speaker wrangling (making sure speakers get registered, book travel, sign releases, arrive safely, etc.)
 +
**Intro EP talks or delegate as needed
 +
**Preferred: Someone who has been to OLF and/or has conference staph experience
 +
*Need a person to be the dot-org liason (for dot-org tables in the expo)
 +
**Help find dot-orgs for Expo
 +
**Help
  
−
* Better signage
+
==Overall: Event==
−
** Let's get going earlier -- get info from website and check from there
 
−
** OLFU signs must state 'requires OLFU identification'
 
−
** same for any other 'reg required' (ie zenoss)
 
  
 +
*Wrist tags for identifying who is in what (OLFU, Zenoss, etc.)
 +
*Make sure that all non-sponsored track speakers get upgraded to supporter
 +
*BoFs need to get advertised earlier
  
−
== We ought to ==
+
==Event:Thursday==
 +
*Need clear outline of what needs to get done
 +
**Especially things that can be done during walk-through
 +
*Signs for Friday can go up during walk-through
 +
*Welcome meeting for Friday speakers
 +
*ALL volunteered projectors must be onsite by Thu evening
 +
**And labeled with which are going where ('potentially owned by Vance')
  
−
This is for things we'd like to do but it requires one or more volunteer to handle it.
+
==Event: Friday==
 +
*Lunch tickets taken
 +
*Need to start arranging for laptops for OLFU Linux Basics NOW
 +
*Let's drop class price for LB DRASTICLY and add "and you can buy the laptop"
 +
**need price for laptop asap
 +
*Make sure Zenoss tells their people to register for OLF, we shouldn't have to chase them
 +
*Need to make sure talks are fully visible, usable, ok, ahead of time
  
−
* Day care:  Either someone to wrangle people with the appropriate license to staff a room and/or finding local drop-in day cares that would take kids, and for how much.
+
==Event: Saturday==
−
* Use wristbands for OLFU (and anything else that pays for food) on Friday. Investigate cost.
+
*Get raffle stuff ready earlier, ready to go 1st thing in am
 +
**start raffles earlier
 +
**get Caitlin an assistant

Latest revision as of 19:54, 5 January 2012

Note: Anyone involved with the Ohio LinuxFest is welcome to edit this page. If you do not have access please see UsingThisWiki .

This is for things we must do next year, that need someone to be assigned to do or be in charge of.

Overall: Planning

  • Build a timeline when things should be done.
  • Room freeze two weeks out
    • Add room info to the online schedule
  • 6 months out (APRIL) decide schedule, including what tracks and at what times.
    • including the keynotes
    • when BoFs will be, what rooms
  • Have speakers ready to go by July.
  • 6 week out in-person meeting to hash over major last minute crap
    • Info can be obtained from website
    • OLFU and other reg required event signs must state 'For XYZ ONLY'
  • ASL interpreters (in progress via Maco/Mel/Carol R/Moose & others). See Accessibility for notes.
  • Dot-org booths: ask for refundable deposit, if they noshow we keep it

Overall: Staff

  • Better job tracking -- who is assigned what
  • Need (more) security people
    • watch for problems
    • guard areas with cash or items of value
    • handle minor problems, escalate major problems
  • Need room checkers for Saturday (preferably both days, but def. Sat)
    • monitors room doors to make sure all have registered (tag) or have correct badging
    • Must be able to deal with conflict calmly.
    • ex. ("I'm sorry, you need to register over at that table, it's free")
  • Need a person in charge of t-shirts
    • helps coordinate the ordering of tshirts
    • keeps track of shirts onsite
    • guards and allocates staff shirts
  • Need a person in charge of Early Penguins
    • Helps choose talks for EP
    • Speaker wrangling (making sure speakers get registered, book travel, sign releases, arrive safely, etc.)
    • Intro EP talks or delegate as needed
    • Preferred: Someone who has been to OLF and/or has conference staph experience
  • Need a person to be the dot-org liason (for dot-org tables in the expo)
    • Help find dot-orgs for Expo
    • Help

Overall: Event

  • Wrist tags for identifying who is in what (OLFU, Zenoss, etc.)
  • Make sure that all non-sponsored track speakers get upgraded to supporter
  • BoFs need to get advertised earlier

Event:Thursday

  • Need clear outline of what needs to get done
    • Especially things that can be done during walk-through
  • Signs for Friday can go up during walk-through
  • Welcome meeting for Friday speakers
  • ALL volunteered projectors must be onsite by Thu evening
    • And labeled with which are going where ('potentially owned by Vance')

Event: Friday

  • Lunch tickets taken
  • Need to start arranging for laptops for OLFU Linux Basics NOW
  • Let's drop class price for LB DRASTICLY and add "and you can buy the laptop"
    • need price for laptop asap
  • Make sure Zenoss tells their people to register for OLF, we shouldn't have to chase them
  • Need to make sure talks are fully visible, usable, ok, ahead of time

Event: Saturday

  • Get raffle stuff ready earlier, ready to go 1st thing in am
    • start raffles earlier
    • get Caitlin an assistant
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