Difference between revisions of "2018SpacePlan"

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All space listed below is on hold at the Hyatt for October 12-13, 2018. Ideally, we'd have the following:
 
All space listed below is on hold at the Hyatt for October 12-13, 2018. Ideally, we'd have the following:
  
−
* Fri/Sat: Private dining room for speaker green room (Unavailable as of 7/12/2017)
+
* Fri: All OLFI in county rooms (Clark, Champaign or Knox available?) DONE
−
* Fri: All OLFI in county rooms (Champaign and Knox unavailable as of 7/12/2017)
+
* Fri: Relocate Early Penguins to junior ballrooms. (Franklin or Delaware) - Settling for Fairfield to avoid $600 rent
−
* Fri: Relocate lunch to junior ballrooms. (Franklin or Delaware)
+
* Fri/Sat: Private dining room for speaker green room DONE
−
* Fri: Relocate Early Penguins to junior ballrooms. (Franklin or Delaware)
+
* Fri: Relocate lunch to 2nd floor. (Franklin or Delaware) - Settling for Fairfield to avoid $600 rent
−
* Sat: Relocate lunch from McKinley to junior ballrooms. (Franklin or Delaware)
 
−
* Sat: Relocate afterparty from McKinley to junior ballrooms. (Franklin or Delaware)
 
  
−
We were unable to book the junior ballrooms so far in advance but will be able to revisit closer to the event dates.
+
* Sat: Relocate lunch to Delaware DONE
−
 
+
* Sat: Relocate afterparty to Delaware DONE
−
Possible changes depending on 2018 program:
 
−
 
 
−
* Less or more than 7 OLFI classes
 
−
* Relocate one OLFI from first floor to Union A
 
−
* Move OLFI partially to Franklin like in 2017 to simplify A/V. (Ideally all in counties)
 
−
* Addition of DIOS
 
−
* Partnership with another conference (PGcon)
 
  
 
== Friday ==
 
== Friday ==
 
{| border="1"
 
{| border="1"
−
!  Time || Place || Configuration || Activity
+
!  Time || Place || Configuration || Capacity || Activity
−
|-
 
−
|   0700-1710 || In between the county and union rooms along wall|| tables || Registration
 
 
|-
 
|-
−
|  0700-1710 || Nationwide I (aka A) || 1 conference table || Greenroom/storage
+
|  0700-1710 || County Foyer || tables || 400 || Registration
 
|-
 
|-
−
|  0900-1600 || Harrison|| Theater 200 || Early Penguins
+
|  0700-1710 || Small Dining Room || 5 rounds || 100 || Private OLF Staff (greenroom & storage)
 
|-
 
|-
−
|  0900-1600 || Garfield || Classroom 78 || OLFI
+
|  0900-1600 || Fairfield || Theater MAX || 250 || Early Penguins
 
|-
 
|-
−
|  0900-1600 || Grant || Classroom 68 || OLFI
+
|  0900-1600 || Knox || Classroom 25 || 84 || OLFI1
 
|-
 
|-
−
|  0900-1600 || Fairfield || Classroom 165 || OLFI
+
|  0900-1600 || Clark || Classroom 25 || 60 || OLFI2
 
|-
 
|-
−
|  0900-1600 || Fayette || Classroom 72 || OLFI
+
|  0900-1600 || Union A || Classroom 25 || 114 || OLFI3
 
|-
 
|-
−
|  0900-1600 || Madison || Classroom 84 || OLFI
+
|  0900-1600 || Fayette || Classroom 25 || 72 || OLFI4
 
|-
 
|-
−
|  0900-1600 || Marion || Classroom 84 || OLFI
+
|  0900-1600 || Madison || Classroom 25 || 84 || OLFI5
 
|-
 
|-
−
|  0900-1600 || Morrow || Classroom 114 || OLFI
+
|  0900-1600 || Marion || Classroom 25 || 84 || OLFI6
 
|-
 
|-
−
|  1200-1300 || McKinley (Was: Taft A/B) || Banquet 220 || Lunch for OLFI and VIPs - 75-100
+
|  0900-1600 || Morrow || Classroom 25 || 114 || OLFI7
 
|-
 
|-
−
|  1300-1600 || Union B/C/D/E || Expo || Expo Setup
+
|  1130-1300 || Taft A/B || Banquet || 220 || Lunch for OLFI and VIPs, Taco buffet for 100
 
|-
 
|-
−
|  1610-1710 || Union A || Theater 140 || Friday Keynote
+
|  1300-1600 || Union B/C/D/E || Expo of 8 booths and 11 tables || 40 || Expo Setup
 
|-
 
|-
−
|  1710-2000 || Union B/C/D/E || Expo || Expo & Happy Hour
+
|  1710-2000 || Union B/C/D/E || Expo of 8 booths and 11 tables || 40 || Expo & Happy Hour, Pizza buffet for 150
 
|-
 
|-
−
|  1800-2100 || Garfield || Classroom 78 || BOF
+
|  1800-2100 || Union A || Classroom || 25 || Birds of a Feather [[BOF]]
 
|-
 
|-
−
|  1800-2100 || Grant || Classroom 68 || BOF
+
|  1800-2100 || Fairfield || Theater || 250 || [[BOF]]
 
|-
 
|-
−
|  1800-2100 || Fairfield || Classroom 165 || BOF
+
|  1800-2100 || Fayette || Classroom || 72 || [[BOF]]
 
|-
 
|-
−
|  1800-2100 || Fayette || Classroom 72 || BOF
+
|  1800-2100 || Madison || Classroom || 84 || [[BOF]]
 
|-
 
|-
−
|  1800-2100 || Madison || Classroom 84 || BOF
+
|  1800-2100 || Marion || Classroom || 84 || [[BOF]]
 
|-
 
|-
−
|  1800-2100 || Marion || Classroom 84 || BOF
+
|  1800-2100 || Morrow || Classroom || 114 || [[BOF]]
 
|-
 
|-
−
|  1800-2100 || Morrow || Classroom 114 || BOF
+
|  1800-2100 || Knox || Classroom || 84 || [[BOF]]
 
|-
 
|-
−
|  1800-2100 || Peppercorn Room || 60 (Fits up to 220 or 60 rounds) || Keynote Dinner
+
|  1800-2100 || Clark || Classroom || 60 || [[BOF]]
 
|-
 
|-
 
|}
 
|}
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{| border="1"
 
{| border="1"
−
!  Time || Place || Configuration || Activity
+
!  Time || Place || Configuration || Capacity || Activity
 +
|-
 +
|  0700-1800 || County Foyer || 8 tables in an L shape || 400 || Registration
 +
|-
 +
|  0700-1800 || Small Dining Room || 5 round tables || 100 || Greenroom/storage
 +
|-
 +
|  0900-1000 || Franklin C/D || Theater small stage house left with projector || 320 || Keynote
 
|-
 
|-
−
|  0700-1800 || Franklin Foyer || tables || Registration
+
|  0900-1000 || Franklin A || Theater small stage house left with projector || 160 || (DARK)
 
|-
 
|-
−
|  0700-1800 || Nationwide I (Aka A) || 1 conference table || Greenroom/storage
+
|  0900-1000 || Franklin B || Theater small stage house left with projector || 160 || (DARK)
 
|-
 
|-
−
|  0900-1000 || Franklin C/D || Theater 320 || Keynote
+
|  1000-1015 || Franklin C/D || Theater small stage house left with projector || 160 / 160 || Pull curtains closed (To allow time for room changeover)
 
|-
 
|-
−
|  0900-1000 || Franklin A/B || Dark ||  
+
|  1000-1800 || Franklin A || Theater small stage house left with projector || 160 || Main Track
 
|-
 
|-
−
|  0900-1000 || Clark || Dark ||  
+
|  1000-1800 || Franklin B || Theater small stage house left with projector || 160 || Main Track
 
|-
 
|-
−
|  1000-1015 || Franklin C/D || Dark || Pull curtains closed (To allow time for room changeover)
+
|  0900-1000 || Fairfield || Theater with room for panel head table || 250 || Dark 
 
|-
 
|-
−
|  1000-1800 || Franklin A || Theater 160 || Main Track
+
|  1000-1800 || Fairfield || Theater with room for panel head table || 250 || Career Track
 
|-
 
|-
−
|  1000-1800 || Franklin B || Theater 160 || Main Track
+
|  1000-1800 || Union A || Classroom with room for panel head table & projector seat 50 || 90 || Open Source Solutions Stage
 
|-
 
|-
−
|  1000-1800 || Fairfield || Theater 250 || Career Track
+
|  0800-1730 || Delaware D || Classroom with room for one test proctor head table & projector on WEST wall seat 50 || 123 || LPI Certification Lab
 
|-
 
|-
−
|  1000-1800 || Union A || Theater 140 || Open Source Solutions Stage
+
|  0800-1700 || Union B/C/D/E || Expo with 8 booths and 11 tables. Two chairs at each station (exhibitor packup 1700-1800) || 40 || expo
 
|-
 
|-
−
|  1000-1800 || Union B/C/D/E || Expo || Expo (exhibitor packup 1700-1800)
+
|  1015-1700 || Franklin A || Theater small stage house left with projector || 160 || Main Track
 
|-
 
|-
−
|  1015-1700 || Franklin A || Theater 160 || Main Track
+
|  1015-1700 || Franklin B || Theater small stage house left with projector|| 160 || Main Track  
 
|-
 
|-
−
|  1015-1700 || Franklin B || Theater 160 || Main Track
+
|  1200-1300 || Delaware A B C || Banquet || 220 || "Wrap it Up" Lunch Buffet
 
|-
 
|-
−
|  1200-1300 || McKinley || Banquet 220 || Lunch
+
|  1700-1715 || Franklin A/B || Pull curtains open (To allow time for keynote changeover) || 320 || Dark
 
|-
 
|-
−
|  1700-1715 || Franklin C/D || Dark || Pull curtains open (To allow time for keynote changeover)
+
|  1715-1800 || Franklin A/B || Theater small stage house left with projector || 320 || Lightning Talks
 
|-
 
|-
−
|  1715-1800 || Franklin A/B || Theater 320 || Lightning Talks
+
|  1800-1915 || Franklin A/B || Theater small stage house left with projector || 320 || Keynote & brief closing remarks by team OLF
 
|-
 
|-
−
|  1800-1900 || Franklin A/B || Theater 320 || Keynote
+
|  1730-1900 || Delaware D || Strike Classroom tables, move chairs to theater style for a movie viewing during party, keep projector for movie || n/a || Dark for room flip
 
|-
 
|-
−
|  1900-2300 || Hayes || Reception with some cocktail rounds (Fits 3-500) || Afterparty
+
|  1900-2300 || Delaware || Reception with some cocktail rounds, board games at rounds || 220 || Afterparty
 
|-
 
|-
 
|}
 
|}

Latest revision as of 20:22, 27 September 2018

Overview

All space listed below is on hold at the Hyatt for October 12-13, 2018. Ideally, we'd have the following:

  • Fri: All OLFI in county rooms (Clark, Champaign or Knox available?) DONE
  • Fri: Relocate Early Penguins to junior ballrooms. (Franklin or Delaware) - Settling for Fairfield to avoid $600 rent
  • Fri/Sat: Private dining room for speaker green room DONE
  • Fri: Relocate lunch to 2nd floor. (Franklin or Delaware) - Settling for Fairfield to avoid $600 rent
  • Sat: Relocate lunch to Delaware DONE
  • Sat: Relocate afterparty to Delaware DONE

Friday

Time Place Configuration Capacity Activity
0700-1710 County Foyer tables 400 Registration
0700-1710 Small Dining Room 5 rounds 100 Private OLF Staff (greenroom & storage)
0900-1600 Fairfield Theater MAX 250 Early Penguins
0900-1600 Knox Classroom 25 84 OLFI1
0900-1600 Clark Classroom 25 60 OLFI2
0900-1600 Union A Classroom 25 114 OLFI3
0900-1600 Fayette Classroom 25 72 OLFI4
0900-1600 Madison Classroom 25 84 OLFI5
0900-1600 Marion Classroom 25 84 OLFI6
0900-1600 Morrow Classroom 25 114 OLFI7
1130-1300 Taft A/B Banquet 220 Lunch for OLFI and VIPs, Taco buffet for 100
1300-1600 Union B/C/D/E Expo of 8 booths and 11 tables 40 Expo Setup
1710-2000 Union B/C/D/E Expo of 8 booths and 11 tables 40 Expo & Happy Hour, Pizza buffet for 150
1800-2100 Union A Classroom 25 Birds of a Feather BOF
1800-2100 Fairfield Theater 250 BOF
1800-2100 Fayette Classroom 72 BOF
1800-2100 Madison Classroom 84 BOF
1800-2100 Marion Classroom 84 BOF
1800-2100 Morrow Classroom 114 BOF
1800-2100 Knox Classroom 84 BOF
1800-2100 Clark Classroom 60 BOF

Saturday

Time Place Configuration Capacity Activity
0700-1800 County Foyer 8 tables in an L shape 400 Registration
0700-1800 Small Dining Room 5 round tables 100 Greenroom/storage
0900-1000 Franklin C/D Theater small stage house left with projector 320 Keynote
0900-1000 Franklin A Theater small stage house left with projector 160 (DARK)
0900-1000 Franklin B Theater small stage house left with projector 160 (DARK)
1000-1015 Franklin C/D Theater small stage house left with projector 160 / 160 Pull curtains closed (To allow time for room changeover)
1000-1800 Franklin A Theater small stage house left with projector 160 Main Track
1000-1800 Franklin B Theater small stage house left with projector 160 Main Track
0900-1000 Fairfield Theater with room for panel head table 250 Dark
1000-1800 Fairfield Theater with room for panel head table 250 Career Track
1000-1800 Union A Classroom with room for panel head table & projector seat 50 90 Open Source Solutions Stage
0800-1730 Delaware D Classroom with room for one test proctor head table & projector on WEST wall seat 50 123 LPI Certification Lab
0800-1700 Union B/C/D/E Expo with 8 booths and 11 tables. Two chairs at each station (exhibitor packup 1700-1800) 40 expo
1015-1700 Franklin A Theater small stage house left with projector 160 Main Track
1015-1700 Franklin B Theater small stage house left with projector 160 Main Track
1200-1300 Delaware A B C Banquet 220 "Wrap it Up" Lunch Buffet
1700-1715 Franklin A/B Pull curtains open (To allow time for keynote changeover) 320 Dark
1715-1800 Franklin A/B Theater small stage house left with projector 320 Lightning Talks
1800-1915 Franklin A/B Theater small stage house left with projector 320 Keynote & brief closing remarks by team OLF
1730-1900 Delaware D Strike Classroom tables, move chairs to theater style for a movie viewing during party, keep projector for movie n/a Dark for room flip
1900-2300 Delaware Reception with some cocktail rounds, board games at rounds 220 Afterparty

References

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