2018SpacePlan

Overview

All space listed below is on hold at the Hyatt for October 12-13, 2018. Ideally, we'd have the following:

• Fri: All OLFI in county rooms (Clark, Champaign or Knox available?) DONE
• Fri: Relocate Early Penguins to junior ballrooms. (Franklin or Delaware) - Settling for Fairfield to avoid $600 rent
• Fri/Sat: Private dining room for speaker green room DONE
• Fri: Relocate lunch to 2nd floor. (Franklin or Delaware) - Settling for Fairfield to avoid $600 rent

• Sat: Relocate lunch to Delaware DONE
• Sat: Relocate afterparty to Delaware DONE

Friday

Time	Place	Configuration	Capacity	Activity
0700-1710	County Foyer	tables	400	Registration
0700-1710	Small Dining Room	5 rounds	100	Private OLF Staff (greenroom & storage)
0900-1600	Fairfield	Theater MAX	250	Early Penguins
0900-1600	Knox	Classroom 25	84	OLFI1
0900-1600	Clark	Classroom 25	60	OLFI2
0900-1600	Union A	Classroom 25	114	OLFI3
0900-1600	Fayette	Classroom 25	72	OLFI4
0900-1600	Madison	Classroom 25	84	OLFI5
0900-1600	Marion	Classroom 25	84	OLFI6
0900-1600	Morrow	Classroom 25	114	OLFI7
1130-1300	Taft A/B	Banquet	220	Lunch for OLFI and VIPs, Taco buffet for 100
1300-1600	Union B/C/D/E	Expo of 8 booths and 11 tables	40	Expo Setup
1710-2000	Union B/C/D/E	Expo of 8 booths and 11 tables	40	Expo & Happy Hour, Pizza buffet for 150
1800-2100	Union A	Classroom	25	Birds of a Feather BOF
1800-2100	Fairfield	Theater	250	BOF
1800-2100	Fayette	Classroom	72	BOF
1800-2100	Madison	Classroom	84	BOF
1800-2100	Marion	Classroom	84	BOF
1800-2100	Morrow	Classroom	114	BOF
1800-2100	Knox	Classroom	84	BOF
1800-2100	Clark	Classroom	60	BOF

Saturday

Time	Place	Configuration	Capacity	Activity
0700-1800	County Foyer	8 tables in an L shape	400	Registration
0700-1800	Small Dining Room	5 round tables	100	Greenroom/storage
0900-1000	Franklin C/D	Theater small stage house left with projector	320	Keynote
0900-1000	Franklin A	Theater small stage house left with projector	160	(DARK)
0900-1000	Franklin B	Theater small stage house left with projector	160	(DARK)
1000-1015	Franklin C/D	Theater small stage house left with projector	160 / 160	Pull curtains closed (To allow time for room changeover)
1000-1800	Franklin A	Theater small stage house left with projector	160	Main Track
1000-1800	Franklin B	Theater small stage house left with projector	160	Main Track
0900-1000	Fairfield	Theater with room for panel head table	250	Dark
1000-1800	Fairfield	Theater with room for panel head table	250	Career Track
1000-1800	Union A	Classroom with room for panel head table & projector seat 50	90	Open Source Solutions Stage
0800-1730	Delaware D	Classroom with room for one test proctor head table & projector on WEST wall seat 50	123	LPI Certification Lab
0800-1700	Union B/C/D/E	Expo with 8 booths and 11 tables. Two chairs at each station (exhibitor packup 1700-1800)	40	expo
1015-1700	Franklin A	Theater small stage house left with projector	160	Main Track
1015-1700	Franklin B	Theater small stage house left with projector	160	Main Track
1200-1300	Delaware A B C	Banquet	220	"Wrap it Up" Lunch Buffet
1700-1715	Franklin A/B	Pull curtains open (To allow time for keynote changeover)	320	Dark
1715-1800	Franklin A/B	Theater small stage house left with projector	320	Lightning Talks
1800-1915	Franklin A/B	Theater small stage house left with projector	320	Keynote & brief closing remarks by team OLF
1730-1900	Delaware D	Strike Classroom tables, move chairs to theater style for a movie viewing during party, keep projector for movie	n/a	Dark for room flip
1900-2300	Delaware	Reception with some cocktail rounds, board games at rounds	220	Afterparty

References

• Floor Plan
• Room Capacities