Difference between revisions of "WeNeedTo"

Latest revision as of 20:54, 5 January 2012

Note: Anyone involved with the Ohio LinuxFest is welcome to edit this page. If you do not have access please see UsingThisWiki .

This is for things we must do next year, that need someone to be assigned to do or be in charge of.

Overall: Planning

Build a timeline when things should be done.
Room freeze two weeks out
- Add room info to the online schedule
6 months out (APRIL) decide schedule, including what tracks and at what times.
- including the keynotes
- when BoFs will be, what rooms
Have speakers ready to go by July.
6 week out in-person meeting to hash over major last minute crap
- Info can be obtained from website
- OLFU and other reg required event signs must state 'For XYZ ONLY'
ASL interpreters (in progress via Maco/Mel/Carol R/Moose & others). See Accessibility for notes.
Dot-org booths: ask for refundable deposit, if they noshow we keep it

Overall: Staff

Better job tracking -- who is assigned what
Need (more) security people
- watch for problems
- guard areas with cash or items of value
- handle minor problems, escalate major problems
Need room checkers for Saturday (preferably both days, but def. Sat)
- monitors room doors to make sure all have registered (tag) or have correct badging
- Must be able to deal with conflict calmly.
- ex. ("I'm sorry, you need to register over at that table, it's free")
Need a person in charge of t-shirts
- helps coordinate the ordering of tshirts
- keeps track of shirts onsite
- guards and allocates staff shirts
Need a person in charge of Early Penguins
- Helps choose talks for EP
- Speaker wrangling (making sure speakers get registered, book travel, sign releases, arrive safely, etc.)
- Intro EP talks or delegate as needed
- Preferred: Someone who has been to OLF and/or has conference staph experience
Need a person to be the dot-org liason (for dot-org tables in the expo)
- Help find dot-orgs for Expo
- Help

Overall: Event

Wrist tags for identifying who is in what (OLFU, Zenoss, etc.)
Make sure that all non-sponsored track speakers get upgraded to supporter
BoFs need to get advertised earlier

Event:Thursday

Need clear outline of what needs to get done
- Especially things that can be done during walk-through
Signs for Friday can go up during walk-through
Welcome meeting for Friday speakers
ALL volunteered projectors must be onsite by Thu evening
- And labeled with which are going where ('potentially owned by Vance')

Event: Friday

Lunch tickets taken
Need to start arranging for laptops for OLFU Linux Basics NOW
Let's drop class price for LB DRASTICLY and add "and you can buy the laptop"
- need price for laptop asap
Make sure Zenoss tells their people to register for OLF, we shouldn't have to chase them
Need to make sure talks are fully visible, usable, ok, ahead of time

Event: Saturday

Get raffle stuff ready earlier, ready to go 1st thing in am
- start raffles earlier
- get Caitlin an assistant

@@ Line 1: / Line 1: @@
 Note: Anyone involved with the Ohio LinuxFest is welcome to edit this page. If you do not have access please see [[UsingThisWiki]] .
-== We need to ==
+This is for things we must do next year, that need someone to be assigned to do or be in charge of.
-This is for things we must do next year, that need someone to be assigned to do or be in charge of.
+==Overall: Planning==
+*Build a timeline when things should be done.
+*Room freeze two weeks out
+**Add  room info to the online schedule
+*6 months out (APRIL) decide schedule, including what tracks and at what times.
+**including the keynotes
+**when BoFs will be, what rooms
+*Have speakers ready to go by July.
+*6 week out in-person meeting to hash over major last minute crap
+**Info can be obtained from website
+**OLFU and other reg required event signs must state 'For XYZ ONLY'
+*ASL interpreters (in progress via Maco/Mel/Carol R/Moose & others). See [[Accessibility]] for notes.
+*Dot-org booths: ask for refundable deposit, if they noshow we keep it
+==Overall: Staff==
+*Better job tracking  -- who is assigned what
+*Need (more) security people
+**watch for problems
+**guard areas with cash or items of value
+**handle minor problems, escalate major problems
+*Need room checkers for Saturday (preferably both days, but def. Sat)
+**monitors room doors to make sure all have registered (tag) or have correct badging
+**Must be able to deal with conflict calmly.
+**ex. ("I'm sorry, you need to register over at that table, it's free")
+*Need a person in charge of  t-shirts
+**helps coordinate the ordering of tshirts
+**keeps track of shirts onsite
+**guards and allocates staff shirts
+*Need a person in charge of Early Penguins
+**Helps choose talks for EP
+**Speaker wrangling (making sure speakers get registered, book travel, sign releases, arrive safely, etc.)
+**Intro EP talks or delegate as needed
+**Preferred: Someone who has been to OLF and/or has conference staph experience
+*Need a person to be the dot-org liason (for dot-org tables in the expo)
+**Help find dot-orgs for Expo
+**Help
+==Overall: Event==
-* Room counts - how many people are in a room at the beginning and end of a talk
+*Wrist tags for identifying who is in what (OLFU, Zenoss, etc.)
-* dot-org liason to work with the Org tables
+*Make sure that all non-sponsored track speakers get upgraded to supporter
-* ASL interpreters (in progress via Maco/Mel/Carol R/Moose & others). See [[Accessibility]] for notes.
+*BoFs need to get advertised earlier
-== We ought to ==
+==Event:Thursday==
+*Need clear outline of what needs to get done
+**Especially things that can be done during walk-through
+*Signs for Friday can go up during walk-through
+*Welcome meeting for Friday speakers
+*ALL volunteered projectors must be onsite by Thu evening
+**And labeled with which are going where ('potentially owned by Vance')
-This is for things we'd like to do but it requires one or more volunteer to handle it.
+==Event: Friday==
+*Lunch tickets taken
+*Need to start arranging for laptops for OLFU Linux Basics NOW
+*Let's drop class price for LB DRASTICLY and add "and you can buy the laptop"
+**need price for laptop asap
+*Make sure Zenoss tells their people to register for OLF, we shouldn't have to chase them
+*Need to make sure talks are fully visible, usable, ok, ahead of time
-* Day care:  Either someone to wrangle people with the appropriate license to staff a room and/or finding local drop-in day cares that would take kids, and for how much.
+==Event: Saturday==
+*Get raffle stuff ready earlier, ready to go 1st thing in am
+**start raffles earlier
+**get Caitlin an assistant