2014Planning

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Remaining Tasks

Task Status Lead Notes
Pre-Con Meeting In Progress Warner Scheduled
Keynotes In Progress Vance Three scheduled (Ken, Ruth, maddog), one remaining.
Sponsors In Progress Rob Working with Rafeeq.
Select Speakers In Progress Vance Skippy and Warner have provided feedback. Initial review complete. Team can provide feedback by 8/13.
Publish Saturday Schedule Not Started Vance Targeting publishing by 8/18. Publish 9/1 at the absolute latest.
Finalize Room Layout In Progress Warner Vance preparing initial recommendation. Will finalize at the in person.
GCCC signage form Not Started Warner Need to provide two months prior to the event. (8/24)
New logo on site Not Started MikeS Coordinating with Rob
T-shirts In Progress Kirk Kirk to update list before next meeting.(8/16) Coordinating with Rob to get print ready graphic from the flier.
Badges In Progress Kirk Kirk will perform initial research, update list before next meeting, and have an update next meeting (8/16). Focus is quality, cost, and timeline. At least as good as past or better. We've used bandpasses.com in the past.
Audio/Video (PSAV) In Progress Warner Warner reached out to PASV on 8/11. Expecting e-mail with initial info.
Tables/Skirts (ACT) Not Started Unassigned
Supplies In Progress Carol
Professional Signage In Progress Carol Performing initial research
Sunday certification In Progress Beth-Lynn BSD confirmed. LPI may bail.
DIOS In Progress Jaymie
Career Track In Progress Warner Working with Rafeeq.
Lightning Talks In Progress Vance Working with Skippy.
Programs Not Started Unassigned
Coordinate After-Party Not Started Unassigned
Coordinate keynote dinner Not Started Unassigned Probably cater Milo's Deli at Drury meeting space.
Volunteer Coordination Not Started Unassigned Warner has notes including contact information for those that volunteered.
Security Not Started Unassigned What do we need?
Food Not Started Unassigned Discussions had but need final decisions. Probably beverage service, probably vendors. No food for OLFI. Anything else?
Equipment for Con Not Started Unassigned Printers, laptops. What do we need?

Outstanding Questions

  • Thursday pre-event?
  • What can we do for speakers that's a nice gesture? (IE. T-shirts, lunch, et cetera)
  • What to do with old T-shirts?
    • Warner prefers marketing. Selling reduces perceived value of those who previously acquired them.

Don't Forget

  • 10/1 - Raise OLFI to $450

DONE

  • General Improvements
    • Web site on COD
    • Staff page
  • 2014 Conference
    • GCCC contract
    • Lodging contracts (Drury/Hyatt)
    • Meeting room booked at Drury
    • CFP
    • OLFI
    • Registration open
    • Ubucon (not happening)

TODO Post-Con

  • Post-Con Meeting - Warner
  • Roadmap for 2015 - Warner
  • Budget for 2015 / better financial tracking

TODO Eventually

  • Review past site content and transfer to new site