Difference between revisions of "2014Planning"
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(→Remaining Tasks: convert internal links to wikilinks) |
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| Line 13: | Line 13: | ||
|- | |- | ||
|Keynotes | |Keynotes | ||
| − | | | + | |Complete |
|Vance | |Vance | ||
| − | | | + | |All four confirmed (Ken, Ruth, maddog, Alex). Working out details with Alex. |
|- | |- | ||
|Sponsors | |Sponsors | ||
| Line 23: | Line 23: | ||
|- | |- | ||
|Select Speakers | |Select Speakers | ||
| − | | | + | |Nearly Complete |
|Vance | |Vance | ||
| − | |Selections | + | |Selections made. All speakers confirmed except one timeslot still to fill. |
|- | |- | ||
|Publish Saturday [[2014Schedule|Schedule]] | |Publish Saturday [[2014Schedule|Schedule]] | ||
| − | | | + | |In Progress |
|Vance | |Vance | ||
| − | | | + | |Schedule of main track talks established, except for one timeslot still remaining. Nothing input yet for OSSS (Rob/Beth Lynn) and Career Track (Warner) schedule. |
|- | |- | ||
|Finalize Room Layout | |Finalize Room Layout | ||
| − | | | + | |Nearly Complete |
|Warner | |Warner | ||
| − | | | + | |Layout published on [[2014Schedule|schedule page]]. Still need to provide diagrams for Friday happy hour to GCCC. |
|- | |- | ||
|GCCC signage form | |GCCC signage form | ||
| Line 65: | Line 65: | ||
|In Progress | |In Progress | ||
|Warner | |Warner | ||
| − | |Warner reached out to | + | |Warner reached out to PSAV on 8/11. Expecting e-mail with initial info. |
|- | |- | ||
|Tables/Skirts (ACT) | |Tables/Skirts (ACT) | ||
| Line 100: | Line 100: | ||
|In Progress | |In Progress | ||
|Vance | |Vance | ||
| − | |Working with Skippy. | + | |Scheduled for 5:00pm Sat. just prior to and in same room as keynote. Working with Skippy to define parameters. |
|- | |- | ||
|Registration e-mail | |Registration e-mail | ||
Revision as of 01:19, 11 September 2014
Remaining Tasks
| Task | Status | Lead | Notes |
|---|---|---|---|
| Pre-Con Meeting | In Progress | Warner | Scheduled |
| Keynotes | Complete | Vance | All four confirmed (Ken, Ruth, maddog, Alex). Working out details with Alex. |
| Sponsors | In Progress | Rob | Working with Rafeeq. Need to get paid sponsor logos on web site and we need to start promoting. |
| Select Speakers | Nearly Complete | Vance | Selections made. All speakers confirmed except one timeslot still to fill. |
| Publish Saturday Schedule | In Progress | Vance | Schedule of main track talks established, except for one timeslot still remaining. Nothing input yet for OSSS (Rob/Beth Lynn) and Career Track (Warner) schedule. |
| Finalize Room Layout | Nearly Complete | Warner | Layout published on schedule page. Still need to provide diagrams for Friday happy hour to GCCC. |
| GCCC signage form | Not Started | Warner | Need to provide two months prior to the event. (8/24) |
| New logo on site | Mostly done | MikeS | Coordinating with Rob |
| Regdesk | In progress | MikeS | Need a source of reg desk computers (CMM?) |
| T-shirts | In Progress | Kirk | Kirk to update list before next meeting.(8/16) Coordinating with Rob to get print ready graphic from the flier. Get graphics, shirt colors, etc to MikeS for web store |
| Badges | In Progress | Kirk | Kirk will perform initial research, update list before next meeting, and have an update next meeting (8/16). Focus is quality, cost, and timeline. At least as good as past or better. We've used bandpasses.com in the past. |
| Audio/Video (PSAV) | In Progress | Warner | Warner reached out to PSAV on 8/11. Expecting e-mail with initial info. |
| Tables/Skirts (ACT) | Not Started | Unassigned | |
| Supplies | In Progress | Carol | |
| Professional Signage | In Progress | Carol | Performing initial research |
| Sunday certification | In Progress | Beth-Lynn | BSD confirmed. LPI may bail. |
| DIOS | In Progress | Jaymie | |
| Career Track | In Progress | Warner | Working with Rafeeq. |
| Lightning Talks | In Progress | Vance | Scheduled for 5:00pm Sat. just prior to and in same room as keynote. Working with Skippy to define parameters. |
| Registration e-mail | Not Started | Unassigned | Feedback on list. We need revised registration e-mail templates. |
| Programs | Not Started | Unassigned | |
| Coordinate After-Party | Not Started | Unassigned | |
| Coordinate keynote dinner | Not Started | Vance | Probably cater Milo's Deli at Drury meeting space. |
| Volunteer Coordination | Not Started | Unassigned | Warner has notes including contact information for those that volunteered. |
| Wifi | Not Started | Unassigned | |
| Security | Not Started | Unassigned | What do we need? |
| Food (Aramark) | Not Started | Unassigned | Discussions had but need final decisions. Probably beverage service, probably vendors. No food for OLFI. Anything else? |
| Equipment for Con | Not Started | Unassigned | Printers, laptops. What do we need? |
| Audio Recording | Not Started | Unassigned | Need volunteer, Vance can train. |
Outstanding Questions
- Thursday pre-event?
- What can we do for speakers that's a nice gesture? (IE. T-shirts, lunch, et cetera)
- What to do with old T-shirts?
- Warner prefers marketing. Selling reduces perceived value of those who previously acquired them.
Don't Forget
- 10/1 - Raise OLFI to $450
DONE
- General Improvements
- Web site on COD
- Staff page
- 2014 Conference
- GCCC contract
- Lodging contracts (Drury/Hyatt)
- Meeting room booked at Drury
- CFP
- OLFI
- Registration open
- Ubucon (not happening)
TODO Post-Con
- Post-Con Meeting - Warner
- Roadmap for 2015 - Warner
- Budget for 2015 / better financial tracking
TODO Eventually
- Review past site content and transfer to new site
Strategic Projects
We'll need surplus revenue to fund these.
- Brand/marketing portfolio
- Graphic design
- Site design