Fall2012InPerson - Revision history

Wmoore1337 at 20:35, 3 November 2012

2012-11-03T20:35:56Z

Wmoore1337 at 20:35, 3 November 2012

2012-11-03T20:35:16Z

Wmoore1337 at 19:20, 3 November 2012

2012-11-03T19:20:33Z

Wmoore1337: /* Meeting Minutes */

2012-11-03T18:48:37Z

Meeting Minutes

Wmoore1337: /* Meeting Minutes */

2012-11-03T18:11:39Z

Meeting Minutes

Wmoore1337 at 18:02, 3 November 2012

2012-11-03T18:02:22Z

Wmoore1337: /* Meeting Minutes */

2012-11-03T17:46:04Z

Meeting Minutes

Wmoore1337 at 17:17, 3 November 2012

2012-11-03T17:17:50Z

Steakum: /* In-person */

2012-11-02T19:01:45Z

In-person

Ahuka at 00:38, 24 October 2012

2012-10-24T00:38:25Z

← Older revision		Revision as of 20:35, 3 November 2012
Line 184:		Line 184:

	Discussed different bundling options for conference passes.		Discussed different bundling options for conference passes.
		+

	::''Closed at 4:35PM for T-shirt shipping!''		::''Closed at 4:35PM for T-shirt shipping!''

@@ Line 43: / Line 43: @@
 Attended by Rob, Kevin, Beth-Lynn, MikeS, Moose, Phil, Warner
@@ Line 104: / Line 106: @@
 Challenges with sticking with time slots, introductions and Master of Ceremonies role. ("Toast Master") Wrapping up in time to take questions, encourage to repeat questions. Scott had an idea for a clock or timer to enable speakers to better time their presentation. Moose recorded the ideas discussed for key note speakers. Could also promote raffle and sponsors.
-* Action Item (Beth-Lynn or Vance?): Reach out to ToasterMasters to explore options for MC volunteers. Will work for
+* Action Item (Beth-Lynn): Reach out to ToastMasters to explore options for MC volunteers. Will work for
@@ Line 159: / Line 161: @@
 ====''Raffle''====
 The raffle did not generate as much revenue as in the past. Laura will be responsible again for the raffle next year.
 ==='''Additional Topics'''===
 Discussed the possibility of coordinating with DrupalCamp to run concurrently with OLF.

@@ Line 51: / Line 51: @@
 ==='''Friday'''===
-====Rooms and hotels====
+====''Rooms and hotels''====
 Talking to Drury, Hilton, and Hyatt.
-====Entertainment====
+====''Entertainment''====
 The entertainment for the after party is in question.
@@ Line 60: / Line 60: @@
 * Action Item (Moose): Need to track down the invoice for the food and drink at the Three Legged Mare.
-====Meetings====
+====''Meetings''====
 Monthly Google hangout meeting to replace IRC meeting. First Tuesday of the month.
@@ Line 69: / Line 69: @@
 * Decision: we will continue the pre-event meeting next year.
-====Programs====
+====''Programs''====
-Programs, quantity and how we ran out having ordered 500. Last year 800 were ordered and there were approximately 300 extra. It was $1000 for the $500.
+Quantity and how we ran out having ordered 500. Last year 800 were ordered and there were approximately 300 extra. It was $1000 for the $500.
 * Decision: increase quantity of programs next year.
-====Schedules====
+====''Schedules''====
 Scheduling software for phones. OpenSchedule, closed source software?
@@ Line 80: / Line 80: @@
-''At 11:10AM Beth-Lynn and Rob stepped out to run by the bank and get food.''
+::''At 11:10AM Beth-Lynn and Rob stepped out to run by the bank and get food.''
-''At 11:36AM Scott Merrill (skippy) arrived.''
+::''At 11:36AM Scott Merrill (skippy) arrived.''
-''Resumed at 12:13PM.''
+::''Resumed at 12:13PM.''
-====Registration====
+====''Registration''====
-Discussed potential solutions for the check-in process being taking too much time at the event. How to change, what solutions we could use. Cost and logistics with registering for the afterparty. We may talk to eEevent about a potential reduced fee from 2.5% and $1 per ticket, since we are a 501.3(c) Reviewed eEvent and discussed. Discussed changing workflow and potential solutions or products for improving the registration process.
+Discussed potential solutions for the check-in process being taking too much time at the event. How to change, what solutions we could use. Cost and logistics with registering for the afterparty. We may talk to eEevent about a potential reduced fee from 2.5% and $1 per ticket, since we are a 501.3(c) Reviewed eEvent and discussed. Discussed changing workflow and potential solutions or products for improving the registration process. Bar code reader desirable to speed up registration.
 * Action Item (Moose): review eEvent and other event management sites to explore different solutions for the registration process.
-====Volunteers====
+====''Volunteers''====
 Volunteer registration on site. Registration and security volunteers. Volunteers should understand their repsonsibilities in advance and who they report to. Moose is interested in adding a position for a "master volunteer coordination."
@@ Line 101: / Line 101: @@
 * Action Item (Moose): chairpeople for the volunteers have an announce only mailing lists for all volunteers.
-====Speakers====
+====''Speakers''====
-Challenges with sticking with time slots, introductions and Master of Ceremonies role. ("Toast Master") Wrapping up in time to take questions, encourage to repeat questions. Scott had an idea for a clock or timer to enable speakers to better time their presentation. Moose recorded the ideas discussed for key note speakers.
+Challenges with sticking with time slots, introductions and Master of Ceremonies role. ("Toast Master") Wrapping up in time to take questions, encourage to repeat questions. Scott had an idea for a clock or timer to enable speakers to better time their presentation. Moose recorded the ideas discussed for key note speakers. Could also promote raffle and sponsors.
 * Action Item (Beth-Lynn or Vance?): Reach out to ToasterMasters to explore options for MC volunteers. Will work for
-''Beth-Lynn called for lunch orders -- couple of chickens with bacon!''
+::''Beth-Lynn called for lunch orders -- couple of chickens with bacon!''
-====Conference Date====
+====''Conference Date''====
 Put in a bid for the weekend of September 13, 2013.
@@ Line 116: / Line 116: @@
-''Rob and Beth-Lynn returned at 1:24PM.''
+::''Rob and Beth-Lynn returned at 1:24PM.''
-====OLFI====
+====''OLFI''====
 Brought in a third of the revenue. We want to get GitHub involved next year. Wireless access reception needs to be improved for the next event. Wireless Internet access is available to all OLFI students and staff on Friday. Saturday access is available to speakers, staff, and sponsors. Discussed tables and chairs, buying versus renting. Scott would like white boards available for the presenters. Lunch was well received but need more seating.
@@ Line 125: / Line 125: @@
 * Decision: Have the convention center provide projectors for OLFI.
-====CloudStack====
+====''CloudStack''====
 Challenges with separate registration being held, we want to better integrate into the overall conference.
-====LinuxBasics====
+====''LinuxBasics''====
 Scott and Courtney picked up the laptops. The laptops were supposed to be tested and working. However, many were broken. Discussed potential alternative sources for equipment.
 * Question: Can HP provide equipment as a sponsorship?
-====BoF====
+====''BoF''====
 New time slot worked well, a good change. With OLFI rented projectors, we can keep them for BoF next year. Pajama party only had two people show up. Have more stuff going on next year. Discussed the possibility of a LAN party but we could do it if we had a volunteer to lead the initiative.
@@ Line 140: / Line 140: @@
 * Decision: Keep the food for BoF next year.
-====Key-Note Dinner====
+====''Key-Note Dinner''====
 Speakers and attendees appeared to enjoy the event. One person provided feedback saying that they expected a presentation. Enable an environment for mingling. 25-tickets were sold at $45 and sold out but made a small profit of $400. Discussed different event locations. We want to continue doing the event but have ideas for improvements.
@@ Line 150: / Line 150: @@
 ==='''Saturday'''===
-====Vendor Expo and Conference Space====
+====''Vendor Expo and Conference Space''====
-The separate room for vendors was not received. Discussed parts of the conference area. Banners or other materials to better identify the conference space, where to place them to identify the conference. Need more space for the Career Track and the Meet-the-Penguins track.
+The separate room for vendors was not received. Discussed parts of the conference area. Banners or other materials to better identify the conference space, where to place them to identify the conference. Need more space for the Career Track and the Meet-the-Penguins track. Rob discussed an idea for promotional activities between sponsor booths.
 * Decision: Centralize all booths to a single location.
 * Decision: Conference in Upper C-pods and Drupal in the D-pods.
-===Additional Topics===
+==='''Additional Topics'''===
 Discussed the possibility of coordinating with DrupalCamp to run concurrently with OLF.

@@ Line 45: / Line 45: @@
-===Agenda===
+==='''Agenda'''===
 The agenda is to walk through event, review. What worked well, what could go better. The next in person meeting in Spring will include in the agenda to discuss and plan new ideas.
-===Rooms and hotels===
+==='''Friday'''===
 Talking to Drury, Hilton, and Hyatt.
+====Entertainment====
 The entertainment for the after party is in question.
@@ Line 59: / Line 60: @@
 * Action Item (Moose): Need to track down the invoice for the food and drink at the Three Legged Mare.
+====Meetings====
 Monthly Google hangout meeting to replace IRC meeting. First Tuesday of the month.
@@ Line 69: / Line 69: @@
 * Decision: we will continue the pre-event meeting next year.
+====Programs====
 Programs, quantity and how we ran out having ordered 500. Last year 800 were ordered and there were approximately 300 extra. It was $1000 for the $500.
 * Decision: increase quantity of programs next year.
+====Schedules====
 Scheduling software for phones. OpenSchedule, closed source software?
@@ Line 91: / Line 89: @@
-===Registration===
+====Registration====
 Discussed potential solutions for the check-in process being taking too much time at the event. How to change, what solutions we could use. Cost and logistics with registering for the afterparty. We may talk to eEevent about a potential reduced fee from 2.5% and $1 per ticket, since we are a 501.3(c) Reviewed eEvent and discussed. Discussed changing workflow and potential solutions or products for improving the registration process.
 * Action Item (Moose): review eEvent and other event management sites to explore different solutions for the registration process.
+====Volunteers====
 Volunteer registration on site. Registration and security volunteers. Volunteers should understand their repsonsibilities in advance and who they report to. Moose is interested in adding a position for a "master volunteer coordination."
@@ Line 104: / Line 101: @@
 * Action Item (Moose): chairpeople for the volunteers have an announce only mailing lists for all volunteers.
+====Speakers====
 Challenges with sticking with time slots, introductions and Master of Ceremonies role. ("Toast Master") Wrapping up in time to take questions, encourage to repeat questions. Scott had an idea for a clock or timer to enable speakers to better time their presentation. Moose recorded the ideas discussed for key note speakers.
@@ Line 114: / Line 110: @@
-===Conference Date===
+====Conference Date====
 Put in a bid for the weekend of September 13, 2013.
@@ Line 123: / Line 119: @@
-===OLFI===
+====OLFI====
 Brought in a third of the revenue. We want to get GitHub involved next year. Wireless access reception needs to be improved for the next event. Wireless Internet access is available to all OLFI students and staff on Friday. Saturday access is available to speakers, staff, and sponsors. Discussed tables and chairs, buying versus renting. Scott would like white boards available for the presenters. Lunch was well received but need more seating.
@@ Line 129: / Line 125: @@
 * Decision: Have the convention center provide projectors for OLFI.
+====CloudStack====
 Challenges with separate registration being held, we want to better integrate into the overall conference.
+====LinuxBasics====
 Scott and Courtney picked up the laptops. The laptops were supposed to be tested and working. However, many were broken. Discussed potential alternative sources for equipment.
 * Question: Can HP provide equipment as a sponsorship?
+====BoF====
 New time slot worked well, a good change. With OLFI rented projectors, we can keep them for BoF next year. Pajama party only had two people show up. Have more stuff going on next year. Discussed the possibility of a LAN party but we could do it if we had a volunteer to lead the initiative.
 * Decision: Keep the food for BoF next year.

@@ Line 133: / Line 133: @@
 Challenges with separate registration being held, we want to better integrate into the overall conference.
 ===LinuxBasics===
@@ Line 139: / Line 140: @@
 * Question: Can HP provide equipment as a sponsorship?
-===Early-Penguins===

← Older revision		Revision as of 17:46, 3 November 2012
Line 111:		Line 111:

	* Decision: Conference theme should be selected by the December 4 meeting.		* Decision: Conference theme should be selected by the December 4 meeting.
		+
		+
		+	Rob and Beth-Lynn returned at 1:24PM.
		+
		+
		+	OLFI. Brought in a third of the revenue. We want to get GitHub involved next year. Wireless access reception needs to be improved for the next event. Wireless Internet access is available to all OLFI students and staff on Friday. Saturday access is available to speakers, staff, and sponsors. Discussed tables and chairs, buying versus renting. Scott would like white boards available for the presenters. Lunch was well received but need more seating.
		+
		+	* Decision: Purchase and provide power strips for the students. Rob will store the strips. Prepare the rooms in advance, create inventory checklist.
		+	* Decision: Have the convention center provide projectors for OLFI.

← Older revision		Revision as of 17:17, 3 November 2012
Line 38:		Line 38:
	** YOUR PENANCE: Editing umpteen hours of audio files		** YOUR PENANCE: Editing umpteen hours of audio files
	* Your name here		* Your name here
		+
		+	== Meeting Minutes ==
		+	Minutes recorded by Warner.
		+
		+
		+	Attended by Rob, Kevin, Beth-Lynn, MikeS, Moose, Phil, Warner
		+
		+
		+	The agenda is to walk through event, review. What worked well, what could go better. Spring in person meeting to plan for new ideas. Tentatively in May.
		+
		+
		+	Monthly Google hangout meeting to replace IRC meeting. First Tuesday of the month.
		+
		+
		+	Rooms and hotels: talking to Drury, Hilton, and Hyatt.
		+
		+
		+	The entertainment for the after party is in question.
		+
		+	* Action Item (Moose): Need to track down the invoice for the food and drink at the Three Legged Mare.
		+
		+
		+	Pre-event meeting with event staff. Discussed format and scheduling.
		+
		+
		+	Decision: we will continue the pre-event meeting next year.
		+
		+
		+	Programs, quantity and how we ran out having ordered 500. Last year 800 were ordered and there were approximately 300 extra. It was $1000 for the $500.
		+
		+	* Decision: increase quantity of programs next year.
		+
		+
		+	Scheduling software for phones. OpenSchedule, closed source software?
		+
		+	* Action Item (Kevin): Ask Dan about iOS compatibility for the application.
		+
		+
		+	At 11:10AM Beth-Lynn and Rob stepped out to run by the bank.
		+
		+
		+	At 11:36AM Scott Merrill (skippy) arrived.
		+
		+
		+	Resumed at 12:13PM.
		+
		+
		+	Registration. Discussed potential solutions for the check-in process being taking too much time at the event. How to change, what solutions we could use. Cost and logistics with registering for the afterparty. We may talk to eEevent about a potential reduced fee from 2.5% and $1 per ticket, since we are a 501.3(c) Reviewed eEvent and discussed. Discussed changing workflow and potential solutions or products for improving the registration process.
		+
		+	* Action Item (Moose): review eEvent and other event management sites to explore different solutions for the registration process.
		+
		+
		+	Volunteer registration on site. Registration and security volunteers. Volunteers should understand their repsonsibilities in advance and who they report to. Moose is interested in adding a position for a "master volunteer coordination."
		+
		+	* Action Item (Kevin): start recruiting volunteers for the event earlier, such as in January.
		+
		+	* Action Item (Moose): chairpeople for the volunteers have an announce only mailing lists for all volunteers.
		+
		+
		+	Speakers. Challenges with sticking with time slots, introductions and Master of Ceremonies role. ("Toast Master") Wrapping up in time to take questions, encourage to repeat questions. Scott had an idea for a clock or timer to enable speakers to better time their presentation.
		+
		+	* Action Item (Beth-Lynn or Vance?): Reach out to ToasterMasters to explore options for MC volunteers. Will work for
		+
		+
		+	Beth-Lynn called for lunch orders -- couple of chickens with bacon!
		+
		+
		+	Key-note speakers. Moose recorded the ideas discussed.
		+
		+
		+	Dates for 2013. Put in a bid for the weekend of September 13.
		+
		+	* Decision: Conference theme should be selected by the December 4 meeting.

@@ Line 19: / Line 19: @@
 * Phil Reiche
 * Kevin O'Brien
 * Your name here