http://wiki.ohiolinux.org/api.php?action=feedcontributions&user=Wmoore1337&feedformat=atomOLF Conference Wiki - User contributions [en]2024-03-29T14:52:33ZUser contributionsMediaWiki 1.35.0http://wiki.ohiolinux.org/index.php?title=2013Survey&diff=7442013Survey2013-11-18T04:12:10Z<p>Wmoore1337: </p>
<hr />
<div>== Survey Summary ==<br />
<br />
Our attendees come because they love Linux and Open Source technologies, wanting to learn and meet like minded people.<br />
<br />
They find us primarily via word of mouth.<br />
<br />
70% of attendees are technology pros. 80% are involved with purchasing decisions.<br />
<br />
49% work in the technology sector and 22% work in education. <br />
<br />
47% work at large enterprises.<br />
<br />
24% are actively looking for a new job. 82% of the people not looking are passive candidates and would consider a new career opportunity.<br />
<br />
The majority of the attendees are regional but we do have national reach. Very few people travel from outside of the United States.<br />
<br />
31% of folks have never attended before, we still attract new attendees. 95% of folks will attend again. 92% of folks will encourage others to attend.<br />
<br />
<br />
OLFI: PostGres was popular. OpenStack suggested.<br />
<br />
Common themes in comments:<br />
<br />
Attendees want better speakers.<br />
OLFI and training in general is well received.<br />
After party is popular.<br />
People want a pre-party.<br />
Career Track well received.<br />
Sysadmin / "pro tracks" encouraged. Want more development stuff as well.<br />
Some interest in "expanding" into Sunday.<br />
Some folks had trouble getting around and finding everything.<br />
People want a "supporter level," something between free and pro.<br />
People noticed the expo was smaller and want it to be larger.<br />
<br />
Comments about competing quality talks -- I take this as a positive comment about our content, we cannot avoid this while having multiple tracks.<br />
<br />
Overall, very positive feedback this year.<br />
<br />
More swag.<br />
More Pi stuff. (One comment)</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=2013Survey&diff=7432013Survey2013-11-18T04:11:32Z<p>Wmoore1337: Created page with ' == 2013 Survey Results == Our attendees come because they love Linux and Open Source technologies, wanting to learn and meet like minded people. They find us primarily via wor…'</p>
<hr />
<div><br />
== 2013 Survey Results ==<br />
<br />
Our attendees come because they love Linux and Open Source technologies, wanting to learn and meet like minded people.<br />
<br />
They find us primarily via word of mouth.<br />
<br />
70% of attendees are technology pros. 80% are involved with purchasing decisions.<br />
<br />
49% work in the technology sector and 22% work in education. <br />
<br />
47% work at large enterprises.<br />
<br />
24% are actively looking for a new job. 82% of the people not looking are passive candidates and would consider a new career opportunity.<br />
<br />
The majority of the attendees are regional but we do have national reach. Very few people travel from outside of the United States.<br />
<br />
31% of folks have never attended before, we still attract new attendees. 95% of folks will attend again. 92% of folks will encourage others to attend.<br />
<br />
<br />
OLFI: PostGres was popular. OpenStack suggested.<br />
<br />
Common themes in comments:<br />
<br />
Attendees want better speakers.<br />
OLFI and training in general is well received.<br />
After party is popular.<br />
People want a pre-party.<br />
Career Track well received.<br />
Sysadmin / "pro tracks" encouraged. Want more development stuff as well.<br />
Some interest in "expanding" into Sunday.<br />
Some folks had trouble getting around and finding everything.<br />
People want a "supporter level," something between free and pro.<br />
People noticed the expo was smaller and want it to be larger.<br />
<br />
Comments about competing quality talks -- I take this as a positive comment about our content, we cannot avoid this while having multiple tracks.<br />
<br />
Overall, very positive feedback this year.<br />
<br />
More swag.<br />
More Pi stuff. (One comment)</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Surveys&diff=742Surveys2013-11-18T04:07:53Z<p>Wmoore1337: </p>
<hr />
<div>[[2010Survey|2010 Survey]]<br />
<br />
[[2012Survey|2012 Survey]]<br />
<br />
[[2013Survey|2013 Survey]]</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Fall2013InPerson&diff=736Fall2013InPerson2013-11-16T08:17:54Z<p>Wmoore1337: /* Items for Discussion */</p>
<hr />
<div>The fall in-person meeting will be held '''Saturday, November 16, 2013''' from '''9:00am to 6:00pm'''. The location will be CMM in downtown Columbus at '''130 E. Chestnut St. #100, Columbus, OH 43215'''.<br />
<br />
:Warner: "The [http://goo.gl/maps/8ZOse Weisheimer lot] on the corner of Chestnut and Lazelle should be safe to park for free over the weekend. (Blacktop on the map) During the week, spots 4, 5, and 6 are reserved for CMM."<br />
<br />
Nearby hotels include the [http://www.druryhotels.com/properties/columbuscvc.cfm Drury], the [http://www.redroof.com/property/Columbus/OH/43215/Hotels-close-to-Greater-Columbus-Convention-Center-US-23-I-670/RRI262/ Red Roof Inn], and the [http://www.ihg.com/crowneplaza/hotels/us/en/columbus/cmhoc/hoteldetail Crowne Plaza].<br />
<br />
== Agenda ==<br />
<br />
=== Items for Discussion ===<br />
Please put any items we need to address in this list, and we'll try to slot it into an organized agenda.<br />
* Review survey results<br />
* Conference Strategy<br />
** Vision/Mission<br />
** Conference theme for 2014<br />
** Re-branding<br />
** Diversity in Open Source workshop - re-branding, format change?<br />
* Roadmap planning<br />
* 2014 scheduling<br />
* PR strategy and tactics<br />
** Social Media presentation - Susan Rose<br />
* Website<br />
** Needs a new look and a content audit.<br />
** Shopping cart, check-in, and reporting functionality<br />
** Hosting - our gratis hosting with HostGator ends in July 2014<br />
* Raffle<br />
** Krissy would like to solicit raffle prizes earlier than mid-day Saturday<br />
* Need volunteers/recruits for open [[JobDescriptions|positions]]<br />
** Conference chair<br />
** PR chair<br />
** Security chair<br />
** [[AudioRecording]]<br />
* Spreading account access to >1 person<br />
* Inventory of shirts<br />
* List your agenda items here<br />
<br />
== Attendance ==<br />
<br />
=== In-person ===<br />
If you will be present in person, please sign in here.<br />
* Michael Schultheiss<br />
* Vance Kochenderfer<br />
* Rob Ball<br />
* Kirk Kimmel<br />
* Warner Moore<br />
* Beth Lynn Eicher<br />
* Susan Rose<br />
* Scott Courtney (may arrive a little late due to other travel preceding)<br />
* People physically attending, list your name here<br />
<br />
=== Electronically ===<br />
If you're going to join the Google Hangout or conference call, please put your name here.<br />
* Jaymie Strecker<br />
* If participating by Google Hangout or phone, list your name here<br />
* If participating by Google Hangout or phone, list your name here<br />
<br />
=== Absent ===<br />
If you can't make it, please note here so we don't send out a search party for you.<br />
* If not attending, list your name here<br />
* If not attending, list your name here<br />
* If not attending, list your name here</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Fall2013InPerson&diff=735Fall2013InPerson2013-11-16T08:16:09Z<p>Wmoore1337: /* Items for Discussion */</p>
<hr />
<div>The fall in-person meeting will be held '''Saturday, November 16, 2013''' from '''9:00am to 6:00pm'''. The location will be CMM in downtown Columbus at '''130 E. Chestnut St. #100, Columbus, OH 43215'''.<br />
<br />
:Warner: "The [http://goo.gl/maps/8ZOse Weisheimer lot] on the corner of Chestnut and Lazelle should be safe to park for free over the weekend. (Blacktop on the map) During the week, spots 4, 5, and 6 are reserved for CMM."<br />
<br />
Nearby hotels include the [http://www.druryhotels.com/properties/columbuscvc.cfm Drury], the [http://www.redroof.com/property/Columbus/OH/43215/Hotels-close-to-Greater-Columbus-Convention-Center-US-23-I-670/RRI262/ Red Roof Inn], and the [http://www.ihg.com/crowneplaza/hotels/us/en/columbus/cmhoc/hoteldetail Crowne Plaza].<br />
<br />
== Agenda ==<br />
<br />
=== Items for Discussion ===<br />
Please put any items we need to address in this list, and we'll try to slot it into an organized agenda.<br />
* Review survey results<br />
* Conference Strategy<br />
** Vision/Mission<br />
** Conference theme for 2014<br />
** Re-branding<br />
** Diversity in Open Source workshop - re-branding, format change?<br />
* 2014 scheduling<br />
* PR strategy and tactics<br />
** Social Media presentation - Susan Rose<br />
* Website<br />
** Needs a new look and a content audit.<br />
** Shopping cart, check-in, and reporting functionality<br />
** Hosting - our gratis hosting with HostGator ends in July 2014<br />
* Raffle<br />
** Krissy would like to solicit raffle prizes earlier than mid-day Saturday<br />
* Need volunteers/recruits for open [[JobDescriptions|positions]]<br />
** Conference chair<br />
** PR chair<br />
** Security chair<br />
** [[AudioRecording]]<br />
* Spreading account access to >1 person<br />
* Inventory of shirts<br />
* List your agenda items here<br />
<br />
== Attendance ==<br />
<br />
=== In-person ===<br />
If you will be present in person, please sign in here.<br />
* Michael Schultheiss<br />
* Vance Kochenderfer<br />
* Rob Ball<br />
* Kirk Kimmel<br />
* Warner Moore<br />
* Beth Lynn Eicher<br />
* Susan Rose<br />
* Scott Courtney (may arrive a little late due to other travel preceding)<br />
* People physically attending, list your name here<br />
<br />
=== Electronically ===<br />
If you're going to join the Google Hangout or conference call, please put your name here.<br />
* Jaymie Strecker<br />
* If participating by Google Hangout or phone, list your name here<br />
* If participating by Google Hangout or phone, list your name here<br />
<br />
=== Absent ===<br />
If you can't make it, please note here so we don't send out a search party for you.<br />
* If not attending, list your name here<br />
* If not attending, list your name here<br />
* If not attending, list your name here</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Fall2013InPerson&diff=718Fall2013InPerson2013-10-24T17:24:40Z<p>Wmoore1337: /* Items for Discussion */</p>
<hr />
<div>The fall in-person meeting will be held '''Saturday, November 16, 2013''' from '''9:00am to 6:00pm'''. The location will be CMM in downtown Columbus at '''130 E. Chestnut St. #100, Columbus, OH 43215'''.<br />
<br />
:Warner: "The [http://goo.gl/maps/8ZOse Weisheimer lot] on the corner of Chestnut and Lazelle should be safe to park for free over the weekend. (Blacktop on the map) During the week, spots 4, 5, and 6 are reserved for CMM."<br />
<br />
Nearby hotels include the [http://www.druryhotels.com/properties/columbuscvc.cfm Drury] and the [http://www.redroof.com/property/Columbus/OH/43215/Hotels-close-to-Greater-Columbus-Convention-Center-US-23-I-670/RRI262/ Red Roof Inn].<br />
<br />
== Agenda ==<br />
<br />
=== Items for Discussion ===<br />
Please put any items we need to address in this list, and we'll try to slot it into an organized agenda.<br />
* Review survey results<br />
* Conference Strategy<br />
** Vision/Mission<br />
** Conference theme for 2014<br />
** Re-branding<br />
* PR strategy and tactics<br />
* Website<br />
** Needs a new look and a content audit.<br />
** Shopping cart, check-in, and reporting functionality<br />
* Need volunteers/recruits for open [[JobDescriptions|positions]]<br />
** Conference chair<br />
** PR chair<br />
** Security chair<br />
** [[AudioRecording]]<br />
* Spreading account access to >1 person<br />
* List your agenda items here<br />
<br />
== Attendance ==<br />
<br />
=== In-person ===<br />
If you will be present in person, please sign in here.<br />
* Michael Schultheiss (maybe Krissy Schultheiss)<br />
* Vance Kochenderfer<br />
* Rob Ball<br />
* Kirk Kimmel<br />
* Warner Moore<br />
* People physically attending, list your name here<br />
<br />
=== Electronically ===<br />
If you're going to join the Google Hangout or conference call, please put your name here.<br />
* If participating by Google Hangout or phone, list your name here<br />
* If participating by Google Hangout or phone, list your name here<br />
* If participating by Google Hangout or phone, list your name here<br />
<br />
=== Absent ===<br />
If you can't make it, please note here so we don't send out a search party for you.<br />
* If not attending, list your name here<br />
* If not attending, list your name here<br />
* If not attending, list your name here</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Publicity/PR&diff=714Publicity/PR2013-10-21T04:23:58Z<p>Wmoore1337: /* Timeline */</p>
<hr />
<div>This is the main area for Publicity and PR. This area has resources and information on how we do Publicity for Ohio LinuxFest.<br />
<br />
== Audiences ==<br />
<br />
Publicity work for OLF has us reaching out to a number of different audiences. Each audience gets messages tailored to that audience, and may be addressed at different times depending on what it is we need to say. Our publicity plan takes this into account as we prepare and distribute our messages.<br />
<br />
*[[Bloggers]]<br />
<br />
*[[FLOSS Influencers]]<br />
<br />
*[[Print Media]]<br />
<br />
*[[Podcasts]]<br />
<br />
*[[Other Online Entities]]<br />
<br />
*[[Linux and Other User Groups]] (LUGs)<br />
<br />
*[[Other Computer/IT Groups]]<br />
<br />
*[[Press Release List]]<br />
<br />
*[[Press Release Distribution Sites]]<br />
<br />
*[[Web Site Submissions]]<br />
<br />
*[[Other Linux Festivals and Events]]<br />
<br />
*[[Women in Technology groups]]<br />
<br />
*[[Minority in Technology groups]]<br />
<br />
*[[Sponsors]]<br />
<br />
== Timeline ==<br />
<br />
Publicity for OLF is a year-round operation, but we have different messages to send out at different times. The first few months after an event are generally pretty quiet, but then we start looking for speakers and putting out our Call for Proposals. That will generally run through the end of May each year. At about the time the CFP process concludes we need to get out the word about our Keynote speakers, who are the big names that draw an audience. This naturally leads into publicizing Registration, which should be open and ready for business by June. As we get closer to the event we push the event itself, and finally the close of Registrations. This overview gives us a sense of the flow of Publicity work through the year.<br />
<br />
== Promo Media ==<br />
<br />
Some promotional images and audio files for 2011 are available at http://www.ohiolinux.org/sites/www.ohiolinux.org/files/images/promos/ .<br />
<br />
==Boilerplate Text==<br />
<br />
*[[General Boilerplate Text]]<br />
*[[Press Release Template]]<br />
*[[Press Release Example - SCALE]]<br />
*[[Short Blurb for mailing lists]]<br />
*[[Med Track Press Release]]<br />
*[[Press Release 8/27/11]]<br />
*[[Press Release 1/28/12]]<br />
*[[Press Release 4/22/12 - Wendy Seltzer]]<br />
*[[Press Release 6/3/12 - Angela Byron]]<br />
*[[Press Release 6/28/12 - Elizabeth Garbee]]<br />
*[[Press Release 7/30/13 - Kirk McKusick]]<br />
*[[Press Release 8/6/13 - Robyn Bergeron]]<br />
*[[Press Release 8/13/13 - Mark Spencer]]<br />
*[[Press Release 8/20/13 - Jon "maddog" Hall]]<br />
*[[OLFI 2012 post]]<br />
<br />
==Talking Points==<br />
<br />
*[[OLF 2011 Talking Points]]<br />
*[[OLF 2012 Talking Points]]<br />
*[[OLF 2013 Talking Points]]<br />
*[[Beth Lynn History]]<br />
<br />
==Ideas for 2012==<br />
<br />
*[[OLFI 2012 Ideas]]<br />
*[[Med Track 2012 Ideas]]<br />
*[[Web Site 2012 Ideas]]<br />
*[[Press Promotion 2012 Ideas]]<br />
*[[General Promotion 2012 Ideas]]<br />
<br />
== Call for Papers ==<br />
<br />
*[[2010 CFP Text]]<br />
*[[2012 CFP Text]]<br />
*[[2012 CFP promo blurbs for Social Media]]<br />
*[[2013 CFP Text]]<br />
<br />
*[[Prorch.com]]</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Fall2013InPerson&diff=708Fall2013InPerson2013-10-11T03:37:11Z<p>Wmoore1337: /* In-person */</p>
<hr />
<div>The fall in-person meeting will be held '''Saturday, November 16, 2013''' from '''9:00am to 6:00pm'''. The location will be CMM in downtown Columbus at '''130 E. Chestnut St. #100, Columbus, OH 43215'''.<br />
<br />
:Warner: "The [http://goo.gl/maps/8ZOse Weisheimer lot] on the corner of Chestnut and Lazelle should be safe to park for free over the weekend. (Blacktop on the map) During the week, spots 4, 5, and 6 are reserved for CMM."<br />
<br />
Nearby hotels include the [http://www.druryhotels.com/properties/columbuscvc.cfm Drury] and the [http://www.redroof.com/property/Columbus/OH/43215/Hotels-close-to-Greater-Columbus-Convention-Center-US-23-I-670/RRI262/ Red Roof Inn].<br />
<br />
== Agenda ==<br />
<br />
=== Items for Discussion ===<br />
Please put any items we need to address in this list, and we'll try to slot it into an organized agenda.<br />
* Need volunteers/recruits for the conference chair and PR chair [[JobDescriptions|positions]]<br />
* Our website needs a new look and a content audit.<br />
* List your agenda items here<br />
* List your agenda items here<br />
<br />
== Attendance ==<br />
<br />
=== In-person ===<br />
If you will be present in person, please sign in here.<br />
* Michael Schultheiss (maybe Krissy Schultheiss)<br />
* Vance Kochenderfer<br />
* Rob Ball<br />
* Kirk Kimmel<br />
* Warner Moore<br />
* People physically attending, list your name here<br />
<br />
=== Electronically ===<br />
If you're going to join the Google Hangout or conference call, please put your name here.<br />
* If participating by Google Hangout or phone, list your name here<br />
* If participating by Google Hangout or phone, list your name here<br />
* If participating by Google Hangout or phone, list your name here<br />
<br />
=== Absent ===<br />
If you can't make it, please note here so we don't send out a search party for you.<br />
* If not attending, list your name here<br />
* If not attending, list your name here<br />
* If not attending, list your name here</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Big_Checklist&diff=697Big Checklist2013-09-10T20:37:48Z<p>Wmoore1337: /* Career Track */</p>
<hr />
<div>Operational Checklist<br />
<br />
==GCCC==<br />
<br />
*Info to Katie (GCCC) about what rooms are being used to what) DONE <br />
*Get Overnight Security quote (Katie/GCCC)<br />
*Get confirmed quote from Amarak (Catering) IN PROGRESS<br />
*Get confirmed quote from ACT (Tables/Booths for Expo) IN PROGRESS<br />
*Get confirmed quote from PSAV (a/v) IN PROGRESS<br />
*Get confirmed quote from SmartCity (tubes) IN PROGRESS<br />
<br />
==FRIDAY==<br />
<br />
*Confirm 7 projectors for OLFI<br />
**Confirm w/UbuCon that we will not provide, or they can provide own, projector<br />
**Projectors that can be used for BoFs<br />
*Room /Area Checkers<br />
*Dinner w/keynotes (keynote confirmations w/ Robyn & Mark?)<br />
**Staph going?<br />
<br />
==SPONSORS/EXPO==<br />
*Confirm sponsors aware of load in/out times<br />
*Confirm number of needed volunteers with vol coordinator<br />
<br />
==Speakers==<br />
*Keynote abstracts from keynotes<br />
*Volunteer needs to vol coordinator<br />
**How many introducers? Room counters? etc.<br />
*Confirm room reservations for keynotes<br />
<br />
==Career Track==<br />
*Finalize schedule <br />
** Schedule is finalized. Warner might update a couple bios.<br />
*Need vol introducers? other volunteers?<br />
** Sent volunteer requests to Len early on. <br />
** I need 1-2 people to help coordinate as needed throughout the day.<br />
<br />
==Meet the Penguins==<br />
*Finalize schedule<br />
*Need vol introducers? other volunteers?<br />
<br />
<br />
==Signs==<br />
*Room signs for OLFI<br />
**Directional signs for OLFI<br />
*Room signs for EP & Ubucon<br />
*Room signs for BoFs<br />
*Room signs for all Saturday rooms<br />
**Directional signs/maps for Saturday<br />
**Expo maps<br />
<br />
==Sunday==<br />
*Confirm room for testing<br />
*Confirm room for DIOS<br />
**Confirm catering for DIOS<br />
<br />
<br />
==General==<br />
*Staph badging<br />
**Volunteer badging</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Big_Checklist&diff=693Big Checklist2013-09-05T04:50:43Z<p>Wmoore1337: /* Career Track */</p>
<hr />
<div>Operational Checklist<br />
<br />
==GCCC==<br />
<br />
*Info to Katie (GCCC) about what rooms are being used to what) DONE <br />
*Get Overnight Security quote (Katie/GCCC)<br />
*Get confirmed quote from Amarak (Catering) IN PROGRESS<br />
*Get confirmed quote from ACT (Tables/Booths for Expo) IN PROGRESS<br />
*Get confirmed quote from PSAV (a/v) IN PROGRESS<br />
*Get confirmed quote from SmartCity (tubes) IN PROGRESS<br />
<br />
==FRIDAY==<br />
<br />
*Confirm 7 projectors for OLFI<br />
**Confirm w/UbuCon that we will not provide, or they can provide own, projector<br />
**Projectors that can be used for BoFs<br />
*Room /Area Checkers<br />
*Dinner w/keynotes (keynote confirmations w/ Robyn & Mark?)<br />
**Staph going?<br />
<br />
==SPONSORS/EXPO==<br />
*Confirm sponsors aware of load in/out times<br />
*Confirm number of needed volunteers with vol coordinator<br />
<br />
==Speakers==<br />
*Keynote abstracts from keynotes<br />
*Volunteer needs to vol coordinator<br />
**How many introducers? Room counters? etc.<br />
*Confirm room reservations for keynotes<br />
<br />
==Career Track==<br />
*Finalize schedule <br />
** Schedule is finalized.<br />
** Mark's bios/abstracts outstanding.<br />
*Need vol introducers? other volunteers?<br />
** Sent volunteer requests to Len early on. <br />
** I need 1-2 people to help coordinate as needed throughout the day.<br />
<br />
==Meet the Penguins==<br />
*Finalize schedule<br />
*Need vol introducers? other volunteers?<br />
<br />
<br />
==Signs==<br />
*Room signs for OLFI<br />
**Directional signs for OLFI<br />
*Room signs for EP & Ubucon<br />
*Room signs for BoFs<br />
*Room signs for all Saturday rooms<br />
**Directional signs/maps for Saturday<br />
**Expo maps<br />
<br />
==Sunday==<br />
*Confirm room for testing<br />
*Confirm room for DIOS<br />
**Confirm catering for DIOS<br />
<br />
<br />
==General==<br />
*Staph badging<br />
**Volunteer badging</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Big_Checklist&diff=688Big Checklist2013-08-27T05:17:43Z<p>Wmoore1337: /* Career Track */</p>
<hr />
<div>Operational Checklist<br />
<br />
==GCCC==<br />
<br />
*Info to Katie (GCCC) about what rooms are being used to what) DONE <br />
*Get Overnight Security quote (Katie/GCCC)<br />
*Get confirmed quote from Amarak (Catering) IN PROGRESS<br />
*Get confirmed quote from ACT (Tables/Booths for Expo) IN PROGRESS<br />
*Get confirmed quote from PSAV (a/v) IN PROGRESS<br />
*Get confirmed quote from SmartCity (tubes) IN PROGRESS<br />
<br />
==FRIDAY==<br />
<br />
*Confirm 7 projectors for OLFI<br />
**Confirm w/UbuCon that we will not provide, or they can provide own, projector<br />
**Projectors that can be used for BoFs<br />
*Room /Area Checkers<br />
*Dinner w/keynotes (keynote confirmations w/ Robyn & Mark?)<br />
**Staph going?<br />
<br />
==SPONSORS/EXPO==<br />
*Confirm sponsors aware of load in/out times<br />
*Confirm number of needed volunteers with vol coordinator<br />
<br />
==Speakers==<br />
*Keynote abstracts from keynotes<br />
*Volunteer needs to vol coordinator<br />
**How many introducers? Room counters? etc.<br />
*Confirm room reservations for keynotes<br />
<br />
==Career Track==<br />
*Finalize schedule <br />
** Schedule is finalized unless someone needs a last minute adjustment. <br />
** Paul Ferris and Mark's bios/abstracts outstanding. I'm turning the pressure up.<br />
*Need vol introducers? other volunteers?<br />
** Sent volunteer requests to Len early on. <br />
** I need 1-2 people to help coordinate as needed throughout the day.<br />
<br />
==Meet the Penguins==<br />
*Finalize schedule<br />
*Need vol introducers? other volunteers?<br />
<br />
<br />
==Signs==<br />
*Room signs for OLFI<br />
**Directional signs for OLFI<br />
*Room signs for EP & Ubucon<br />
*Room signs for BoFs<br />
*Room signs for all Saturday rooms<br />
**Directional signs/maps for Saturday<br />
**Expo maps<br />
<br />
==Sunday==<br />
*Confirm room for testing<br />
*Confirm room for DIOS<br />
**Confirm catering for DIOS<br />
<br />
<br />
==General==<br />
*Staph badging<br />
**Volunteer badging</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Big_Checklist&diff=687Big Checklist2013-08-27T05:16:05Z<p>Wmoore1337: /* Career Track */</p>
<hr />
<div>Operational Checklist<br />
<br />
==GCCC==<br />
<br />
*Info to Katie (GCCC) about what rooms are being used to what) DONE <br />
*Get Overnight Security quote (Katie/GCCC)<br />
*Get confirmed quote from Amarak (Catering) IN PROGRESS<br />
*Get confirmed quote from ACT (Tables/Booths for Expo) IN PROGRESS<br />
*Get confirmed quote from PSAV (a/v) IN PROGRESS<br />
*Get confirmed quote from SmartCity (tubes) IN PROGRESS<br />
<br />
==FRIDAY==<br />
<br />
*Confirm 7 projectors for OLFI<br />
**Confirm w/UbuCon that we will not provide, or they can provide own, projector<br />
**Projectors that can be used for BoFs<br />
*Room /Area Checkers<br />
*Dinner w/keynotes (keynote confirmations w/ Robyn & Mark?)<br />
**Staph going?<br />
<br />
==SPONSORS/EXPO==<br />
*Confirm sponsors aware of load in/out times<br />
*Confirm number of needed volunteers with vol coordinator<br />
<br />
==Speakers==<br />
*Keynote abstracts from keynotes<br />
*Volunteer needs to vol coordinator<br />
**How many introducers? Room counters? etc.<br />
*Confirm room reservations for keynotes<br />
<br />
==Career Track==<br />
*Finalize schedule <br />
- Schedule is finalized. <br />
- Paul Ferris and Mark's bios/abstracts outstanding.<br />
*Need vol introducers? other volunteers?<br />
- Sent volunteer requests to Len early on. I need 1-2 people to help coordinate as needed throughout the day.<br />
<br />
==Meet the Penguins==<br />
*Finalize schedule<br />
*Need vol introducers? other volunteers?<br />
<br />
<br />
==Signs==<br />
*Room signs for OLFI<br />
**Directional signs for OLFI<br />
*Room signs for EP & Ubucon<br />
*Room signs for BoFs<br />
*Room signs for all Saturday rooms<br />
**Directional signs/maps for Saturday<br />
**Expo maps<br />
<br />
==Sunday==<br />
*Confirm room for testing<br />
*Confirm room for DIOS<br />
**Confirm catering for DIOS<br />
<br />
<br />
==General==<br />
*Staph badging<br />
**Volunteer badging</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Spring2013InPerson&diff=630Spring2013InPerson2013-05-11T21:10:49Z<p>Wmoore1337: </p>
<hr />
<div>We will hold an in-person meeting on May 11, 2013, in Columbus Ohio. We will meet at our offices at 470 Olde Worthington Rd, Columbus OH, 43082 at 10 am.<br />
We will run until about 5pm and then go off to dinner somewhere.<br />
<br />
For non locals: Hampton Inn [http://hamptoninn.hilton.com/en/hp/hotels/index.jhtml?ctyhocn=CMHPSHX] is across the street. But Red Roof Inn is is less expensive for the budget conscious. In the past some of us have stayed at the Worthington location, but we've had things stolen from us, had our reservations changed out from under us, and other problems. Moose recommends the [http://www.redroof.com/property/Westerville/OH/43081/Hotels-close-to-St-Anns-Hospital-East-Outerbelt-I-270/RRI769/| Westerville RRI] instead.<br />
<br />
== Minutes ==<br />
<br />
Minutes recorded by Warner.<br />
<br />
Attended by Kevin, Len, MikeS, Moose, Phil, Rob, Scott, and Warner.<br />
<br />
<br />
==='''General'''===<br />
<br />
Discussed finances and special events/parties.<br />
<br />
Beth-Lynn proposed "introductory time" for the keynote dinner.<br />
<br />
Potential ham radio/podcast partners. <br />
<br />
Discussed engaging educators to encourage children to attend OLF. Len volunteered to drive this initiative.<br />
<br />
Beth-Lynn brought up an idea Maddog has for distributing a book about Grace Hopper to children.<br />
<br />
Rob asked if anyone want changes to the phone menu.<br />
<br />
Beth-Lynn wants to bring on a safety/security chair. May hire a firm if we cannot find an appropriate candidate.<br />
<br />
Scott proposed adding a staff list on a web site with photos.<br />
<br />
<br />
* Action Item (Kevin): Call for candidates for security role.<br />
* Action Item (Rob): Add publicity, discrimination to the phone system.<br />
* Action Item (Beth-Lynn): renew OhioLinux.org.<br />
* Action Item (Beth-Lynn): MikeS needs to be reimbursed for the SSL certificate renewal.<br />
* Action Item (Moose): COPA compliance for the web site and registration. Children 13 and under will not be required to register.<br />
<br />
<br />
==='''Volunteer Coordinator'''===<br />
<br />
Len Jaffe introduced as the Volunteer Coordinator.<br />
<br />
Phone: (614)404-4214<br />
<br />
E-mail: len@lenjaffe.com<br />
<br />
<br />
Need volunteers to handle these responsibilities:<br />
<br />
* Help run registration<br />
* Serve as MC/timekeepers for presenters.<br />
<br />
<br />
Responsibilities for VC:<br />
<br />
* Track hours / coordinate<br />
<br />
<br />
* Action Item (Len): Get up a demo of his volunteer coordination software.<br />
<br />
<br />
==='''Meeting Rooms'''===<br />
<br />
Taking over both floors of the C-pod area.<br />
<br />
On Friday there is a potential conflict with another event in the C-pods.<br />
<br />
For Friday the current contract has all the left hand side C-pods downstairs plus all of the upstairs pods above them. 6-rooms plus an additional larger one. C110 and C220 rooms reserved.<br />
<br />
Discussed signage.<br />
<br />
Idea proposed to have maps available at the registration booth. Download on web site, separate map removed from the program.<br />
<br />
<br />
Where do we want to locate the separate tracks? (Career, Newbie, Track 3, Track 4, Expo)<br />
<br />
C226 and C216 are the bigger rooms. <br />
<br />
Beth-Lynn drew a diagram of the space on the white board as a reference for discussion.<br />
<br />
Track 1 and 2 will be in C110-C115. (Keynotes here)<br />
<br />
Track 3 in C213-215.<br />
<br />
Track 4 in C210-212.<br />
<br />
Newbie Tracker C123-C124<br />
<br />
"Ask a Penguin" in C125<br />
<br />
Career Track in C216.<br />
<br />
Expo in C220-C225. Option for platinum sponsors to be outside the room.<br />
<br />
Socialization area on floor one behind the escalator.<br />
<br />
<br />
Discussed options for keeping "Java City" open later and potential solutions for coffee vending past 3PM.<br />
<br />
[[File:olf2013map.jpg]]<br />
<br />
<br />
* Action Item (Moose): Ask the BoF coordinator to make signs for the event.<br />
<br />
<br />
==='''OLFI'''===<br />
<br />
Discussed potentially having a Request Tracker class. Everyone thought it was a great idea.<br />
<br />
Discussed who will assume Skippy's duties. Moose will be taking lead, Beth-Lynn will be helping. Warner offered to help where needed.<br />
<br />
Discussions ongoing with RedHat and Puppet / sponsorship to offset training fees.<br />
<br />
Keep OLFI at $350 starting out. Increase rates to $450 30-days before the conference. LinuxBasics will remain at $250.<br />
<br />
Point out savings for OLFI versus competing training.<br />
<br />
<br />
* Action Item (Moose): Contact Best Practical to gauge their interest.<br />
<br />
<br />
<br />
==='''Speakers'''===<br />
<br />
Beth-Lynn will be present the opening remarks before keynote 1. She will also introduce Maddog.<br />
<br />
Moose will present the closing remarks after keynote 3.<br />
<br />
Keynote slots on Saturday are 1 (9AM), 2 (5PM), and 3 (6PM).<br />
<br />
Mark Spencer -- Digium Founder (Keynote 1)<br />
Robyn Bergeron -- Fedora Project Leader<br />
Kirk McKusick -- FreeBSD Committer<br />
Jon Maddog Hall<br />
<br />
<br />
* Action Item (Moose): Keynote slots full. Offer Jono a speaker slot.<br />
<br />
<br />
==='''Expo'''===<br />
<br />
Vendors provide prizes.<br />
<br />
Discussed how to design the vendor raffles to enable lead generation.<br />
<br />
Discussed barcode solution for transferring attendee information to vendors. Will do a trial run with gold and platinum this year.<br />
<br />
<br />
* Action Item (Len): volunteered to write the code for integrating the system.<br />
<br />
<br />
==='''Artwork'''===<br />
<br />
Discussed logo ideas that matches "FOSS connects the world" theme.<br />
<br />
Need an annual logo as well as a logo for our main branding.<br />
<br />
Main logo and a full page ad needs to be done before June. Include Kevin for what the full page ad should look like.<br />
<br />
<br />
* Action Item (Moose): contact Todd for an estimate and ideas for the generic logo.<br />
* Action Item (Beth-Lynn): ideas for the annual logo. <br />
<br />
<br />
==='''Audio Recordings'''===<br />
<br />
Vance needs ideas for copy.<br />
<br />
<br />
==='''LinuxBasics/newbie'''===<br />
<br />
Cathy (via Scott) is looking for potential instructors in the LinuxBasics class.<br />
<br />
Discussed LinuxBasics track. Network, computers, ideas for the format.<br />
<br />
<br />
==='''Events'''===<br />
<br />
::''Beth and Vance arrived at 11:07AM.''<br />
<br />
::''Warner left at 11:00AM, returned at 11:19AM. Minutes resumed.''<br />
<br />
::''Beth-Lynn, Warner, Moose, Phil, and Rob left at 12:10PM. Warner and Phil returned at 12:18PM. Beth-Lynn, Rob, and Moose returned before that.''<br />
<br />
::''12:43PM Warner took food orders.''<br />
<br />
::''1:30PM food arrived.''<br />
<br />
::''Closed at 5:10PM.''<br />
<br />
== Agenda ==<br />
*Len (Volunteer volunteer coordinator stopping by at 10am)<br />
*Room layout and review<br />
**Who goes where when<br />
*Website issues<br />
**Update on new reg system<br />
**ohiolinux.org renewal<br />
**SSL cert issues<br />
*Artwork 'n' at<br />
**Ideas for 2013 logo<br />
**Ideas for generic logo<br />
**Other artwork:<br />
***Full page ad <br />
***Graphics for partners (sponsors, attendees, speakers)<br />
***Postcards<br />
*Audio work (promos for podcasters)<br />
*Sponsor issues<br />
*Speaker and Keynote issues<br />
<br />
<br />
<br />
== Proposed items for discussion ==<br />
<br />
* Keynotes<br />
* Web site/CMS<br />
* ohiolinux.org renewal<br />
* SSL cert reimbursement<br />
* Sponsors<br />
* Speaking tracks<br />
* Full page ad artwork<br />
* Web site graphic for partners<br />
* Audio spot (30 second)<br />
* Talk to professors from last year<br />
<br />
== Robot Roll Call ==<br />
=== Live From Worthington ===<br />
Are you coming to the meeting? Then sign up here!<br />
<br />
* Michael Schultheiss<br />
* Vance Kochenderfer<br />
* Kevin O'Brien<br />
* Moose<br />
* Bethlynn<br />
* Rob<br />
* Puff the Magic Dragon<br />
* Phil Reiche<br />
<br />
=== Live From Wherever ===<br />
Attending via Skype/Google Hangout? Let us know so we can bring extra toys!<br />
<br />
=== Hiding Under Bed ===<br />
Not attending? Say so here so we can make the punishment fit the crime.</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Spring2013InPerson&diff=629Spring2013InPerson2013-05-11T21:10:02Z<p>Wmoore1337: </p>
<hr />
<div>We will hold an in-person meeting on May 11, 2013, in Columbus Ohio. We will meet at our offices at 470 Olde Worthington Rd, Columbus OH, 43082 at 10 am.<br />
We will run until about 5pm and then go off to dinner somewhere.<br />
<br />
For non locals: Hampton Inn [http://hamptoninn.hilton.com/en/hp/hotels/index.jhtml?ctyhocn=CMHPSHX] is across the street. But Red Roof Inn is is less expensive for the budget conscious. In the past some of us have stayed at the Worthington location, but we've had things stolen from us, had our reservations changed out from under us, and other problems. Moose recommends the [http://www.redroof.com/property/Westerville/OH/43081/Hotels-close-to-St-Anns-Hospital-East-Outerbelt-I-270/RRI769/| Westerville RRI] instead.<br />
<br />
== Minutes ==<br />
<br />
Minutes recorded by Warner.<br />
<br />
Attended by Kevin, Len, MikeS, Moose, Phil, Rob, Scott, and Warner.<br />
<br />
<br />
==='''General'''===<br />
<br />
Discussed finances and special events/parties.<br />
<br />
Beth-Lynn proposed "introductory time" for the keynote dinner.<br />
<br />
Potential ham radio/podcast partners. <br />
<br />
Discussed engaging educators to encourage children to attend OLF. Len volunteered to drive this initiative.<br />
<br />
Beth-Lynn brought up an idea Maddog has for distributing a book about Grace Hopper to children.<br />
<br />
Rob asked if anyone want changes to the phone menu.<br />
<br />
Beth-Lynn wants to bring on a safety/security chair. May hire a firm if we cannot find an appropriate candidate.<br />
<br />
<br />
* Action Item (Kevin): Call for candidates for security role.<br />
* Action Item (Rob): Add publicity, discrimination to the phone system.<br />
* Action Item (Beth-Lynn): renew OhioLinux.org.<br />
* Action Item (Beth-Lynn): MikeS needs to be reimbursed for the SSL certificate renewal.<br />
* Action Item (Moose): COPA compliance for the web site and registration. Children 13 and under will not be required to register.<br />
<br />
<br />
==='''Volunteer Coordinator'''===<br />
<br />
Len Jaffe introduced as the Volunteer Coordinator.<br />
<br />
Phone: (614)404-4214<br />
<br />
E-mail: len@lenjaffe.com<br />
<br />
<br />
Need volunteers to handle these responsibilities:<br />
<br />
* Help run registration<br />
* Serve as MC/timekeepers for presenters.<br />
<br />
<br />
Responsibilities for VC:<br />
<br />
* Track hours / coordinate<br />
<br />
<br />
* Action Item (Len): Get up a demo of his volunteer coordination software.<br />
<br />
<br />
==='''Meeting Rooms'''===<br />
<br />
Taking over both floors of the C-pod area.<br />
<br />
On Friday there is a potential conflict with another event in the C-pods.<br />
<br />
For Friday the current contract has all the left hand side C-pods downstairs plus all of the upstairs pods above them. 6-rooms plus an additional larger one. C110 and C220 rooms reserved.<br />
<br />
Discussed signage.<br />
<br />
Idea proposed to have maps available at the registration booth. Download on web site, separate map removed from the program.<br />
<br />
<br />
Where do we want to locate the separate tracks? (Career, Newbie, Track 3, Track 4, Expo)<br />
<br />
C226 and C216 are the bigger rooms. <br />
<br />
Beth-Lynn drew a diagram of the space on the white board as a reference for discussion.<br />
<br />
Track 1 and 2 will be in C110-C115. (Keynotes here)<br />
<br />
Track 3 in C213-215.<br />
<br />
Track 4 in C210-212.<br />
<br />
Newbie Tracker C123-C124<br />
<br />
"Ask a Penguin" in C125<br />
<br />
Career Track in C216.<br />
<br />
Expo in C220-C225. Option for platinum sponsors to be outside the room.<br />
<br />
Socialization area on floor one behind the escalator.<br />
<br />
<br />
Discussed options for keeping "Java City" open later and potential solutions for coffee vending past 3PM.<br />
<br />
[[File:olf2013map.jpg|thumb]]<br />
<br />
<br />
* Action Item (Moose): Ask the BoF coordinator to make signs for the event.<br />
<br />
<br />
==='''OLFI'''===<br />
<br />
Discussed potentially having a Request Tracker class. Everyone thought it was a great idea.<br />
<br />
Discussed who will assume Skippy's duties. Moose will be taking lead, Beth-Lynn will be helping. Warner offered to help where needed.<br />
<br />
Discussions ongoing with RedHat and Puppet / sponsorship to offset training fees.<br />
<br />
Keep OLFI at $350 starting out. Increase rates to $450 30-days before the conference. LinuxBasics will remain at $250.<br />
<br />
Point out savings for OLFI versus competing training.<br />
<br />
<br />
* Action Item (Moose): Contact Best Practical to gauge their interest.<br />
<br />
<br />
<br />
==='''Speakers'''===<br />
<br />
Beth-Lynn will be present the opening remarks before keynote 1. She will also introduce Maddog.<br />
<br />
Moose will present the closing remarks after keynote 3.<br />
<br />
Keynote slots on Saturday are 1 (9AM), 2 (5PM), and 3 (6PM).<br />
<br />
Mark Spencer -- Digium Founder (Keynote 1)<br />
Robyn Bergeron -- Fedora Project Leader<br />
Kirk McKusick -- FreeBSD Committer<br />
Jon Maddog Hall<br />
<br />
<br />
==='''Expo'''===<br />
<br />
Vendors provide prizes.<br />
<br />
Discussed how to design the vendor raffles to enable lead generation.<br />
<br />
Discussed barcode solution for transferring attendee information to vendors. Will do a trial run with gold and platinum this year.<br />
<br />
<br />
* Action Item (Len): volunteered to write the code for integrating the system.<br />
<br />
<br />
==='''Artwork'''===<br />
<br />
Discussed logo ideas that matches "FOSS connects the world" theme.<br />
<br />
Need an annual logo as well as a logo for our main branding.<br />
<br />
Main logo and a full page ad needs to be done before June. Include Kevin for what the full page ad should look like.<br />
<br />
<br />
* Action Item (Moose): contact Todd for an estimate and ideas for the generic logo.<br />
* Action Item (Beth-Lynn): ideas for the annual logo. <br />
<br />
<br />
==='''Audio Recordings'''===<br />
<br />
Vance needs ideas for copy.<br />
<br />
<br />
::''Beth and Vance arrived at 11:07AM.''<br />
<br />
::''Warner left at 11:00AM, returned at 11:19AM. Minutes resumed.''<br />
<br />
::''Beth-Lynn, Warner, Moose, Phil, and Rob left at 12:10PM. Warner and Phil returned at 12:18PM. Beth-Lynn, Rob, and Moose returned before that.''<br />
<br />
::''12:43PM Warner took food orders.''<br />
<br />
::''1:30PM food arrived.''<br />
<br />
<br />
== Agenda ==<br />
*Len (Volunteer volunteer coordinator stopping by at 10am)<br />
*Room layout and review<br />
**Who goes where when<br />
*Website issues<br />
**Update on new reg system<br />
**ohiolinux.org renewal<br />
**SSL cert issues<br />
*Artwork 'n' at<br />
**Ideas for 2013 logo<br />
**Ideas for generic logo<br />
**Other artwork:<br />
***Full page ad <br />
***Graphics for partners (sponsors, attendees, speakers)<br />
***Postcards<br />
*Audio work (promos for podcasters)<br />
*Sponsor issues<br />
*Speaker and Keynote issues<br />
<br />
<br />
<br />
== Proposed items for discussion ==<br />
<br />
* Keynotes<br />
* Web site/CMS<br />
* ohiolinux.org renewal<br />
* SSL cert reimbursement<br />
* Sponsors<br />
* Speaking tracks<br />
* Full page ad artwork<br />
* Web site graphic for partners<br />
* Audio spot (30 second)<br />
* Talk to professors from last year<br />
<br />
== Robot Roll Call ==<br />
=== Live From Worthington ===<br />
Are you coming to the meeting? Then sign up here!<br />
<br />
* Michael Schultheiss<br />
* Vance Kochenderfer<br />
* Kevin O'Brien<br />
* Moose<br />
* Bethlynn<br />
* Rob<br />
* Puff the Magic Dragon<br />
* Phil Reiche<br />
<br />
=== Live From Wherever ===<br />
Attending via Skype/Google Hangout? Let us know so we can bring extra toys!<br />
<br />
=== Hiding Under Bed ===<br />
Not attending? Say so here so we can make the punishment fit the crime.</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=File:Olf2013map.jpg&diff=628File:Olf2013map.jpg2013-05-11T21:05:31Z<p>Wmoore1337: </p>
<hr />
<div></div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Spring2013InPerson&diff=626Spring2013InPerson2013-05-11T20:39:27Z<p>Wmoore1337: </p>
<hr />
<div>We will hold an in-person meeting on May 11, 2013, in Columbus Ohio. We will meet at our offices at 470 Olde Worthington Rd, Columbus OH, 43082 at 10 am.<br />
We will run until about 5pm and then go off to dinner somewhere.<br />
<br />
For non locals: Hampton Inn [http://hamptoninn.hilton.com/en/hp/hotels/index.jhtml?ctyhocn=CMHPSHX] is across the street. But Red Roof Inn is is less expensive for the budget conscious. In the past some of us have stayed at the Worthington location, but we've had things stolen from us, had our reservations changed out from under us, and other problems. Moose recommends the [http://www.redroof.com/property/Westerville/OH/43081/Hotels-close-to-St-Anns-Hospital-East-Outerbelt-I-270/RRI769/| Westerville RRI] instead.<br />
<br />
== Minutes ==<br />
<br />
Minutes recorded by Warner.<br />
<br />
Attended by Kevin, Len, MikeS, Moose, Phil, Rob, Scott, and Warner.<br />
<br />
<br />
==='''General'''===<br />
<br />
Discussed finances and special events/parties.<br />
<br />
Beth-Lynn proposed "introductory time" for the keynote dinner.<br />
<br />
Potential ham radio/podcast partners. <br />
<br />
Discussed engaging educators to encourage children to attend OLF. Len volunteered to drive this initiative.<br />
<br />
Beth-Lynn brought up an idea Maddog has for distributing a book about Grace Hopper to children.<br />
<br />
Rob asked if anyone want changes to the phone menu.<br />
<br />
Beth-Lynn wants to bring on a safety/security chair. May hire a firm if we cannot find an appropriate candidate.<br />
<br />
<br />
* Action Item (Kevin): Call for candidates for security role.<br />
* Action Item (Rob): Add publicity, discrimination to the phone system.<br />
* Action Item (Beth-Lynn): renew OhioLinux.org.<br />
* Action Item (Beth-Lynn): MikeS needs to be reimbursed for the SSL certificate renewal.<br />
* Action Item (Moose): COPA compliance for the web site and registration. Children 13 and under will not be required to register.<br />
<br />
<br />
==='''Volunteer Coordinator'''===<br />
<br />
Len Jaffe introduced as the Volunteer Coordinator.<br />
<br />
Phone: (614)404-4214<br />
<br />
E-mail: len@lenjaffe.com<br />
<br />
<br />
Need volunteers to handle these responsibilities:<br />
<br />
* Help run registration<br />
* Serve as MC/timekeepers for presenters.<br />
<br />
<br />
Responsibilities for VC:<br />
<br />
* Track hours / coordinate<br />
<br />
<br />
* Action Item (Len): Get up a demo of his volunteer coordination software.<br />
<br />
<br />
==='''Meeting Rooms'''===<br />
<br />
Taking over both floors of the C-pod area.<br />
<br />
On Friday there is a potential conflict with another event in the C-pods.<br />
<br />
For Friday the current contract has all the left hand side C-pods downstairs plus all of the upstairs pods above them. 6-rooms plus an additional larger one. C110 and C220 rooms reserved.<br />
<br />
Discussed signage.<br />
<br />
Idea proposed to have maps available at the registration booth. Download on web site, separate map removed from the program.<br />
<br />
<br />
Where do we want to locate the separate tracks? (Career, Newbie, Track 3, Track 4, Expo)<br />
<br />
C226 and C216 are the bigger rooms. <br />
<br />
Beth-Lynn drew a diagram of the space on the white board as a reference for discussion.<br />
<br />
Track 1 and 2 will be in C110-C115. (Keynotes here)<br />
<br />
Track 3 in C213-215.<br />
<br />
Track 4 in C210-212.<br />
<br />
Newbie Tracker C123-C124<br />
<br />
"Ask a Penguin" in C125<br />
<br />
Career Track in C216.<br />
<br />
Expo in C220-C225. Option for platinum sponsors to be outside the room.<br />
<br />
Socialization area on floor one behind the escalator.<br />
<br />
<br />
Discussed options for keeping "Java City" open later and potential solutions for coffee vending past 3PM.<br />
<br />
[[File:olf2013map.jpg]]<br />
<br />
<br />
* Action Item (Moose): Ask the BoF coordinator to make signs for the event.<br />
<br />
<br />
==='''OLFI'''===<br />
<br />
Discussed potentially having a Request Tracker class. Everyone thought it was a great idea.<br />
<br />
Discussed who will assume Skippy's duties. Moose will be taking lead, Beth-Lynn will be helping. Warner offered to help where needed.<br />
<br />
Discussions ongoing with RedHat and Puppet / sponsorship to offset training fees.<br />
<br />
Keep OLFI at $350 starting out. Increase rates to $450 30-days before the conference. LinuxBasics will remain at $250.<br />
<br />
Point out savings for OLFI versus competing training.<br />
<br />
<br />
* Action Item (Moose): Contact Best Practical to gauge their interest.<br />
<br />
<br />
<br />
==='''Speakers'''===<br />
<br />
Beth-Lynn will be present the opening remarks before keynote 1. She will also introduce Maddog.<br />
<br />
Moose will present the closing remarks after keynote 3.<br />
<br />
Keynote slots on Saturday are 1 (9AM), 2 (5PM), and 3 (6PM).<br />
<br />
Mark Spencer -- Digium Founder (Keynote 1)<br />
Robyn Bergeron -- Fedora Project Leader<br />
Kirk McKusick -- FreeBSD Committer<br />
Jon Maddog Hall<br />
<br />
<br />
==='''Expo'''===<br />
<br />
Vendors provide prizes.<br />
<br />
Discussed how to design the vendor raffles to enable lead generation.<br />
<br />
Discussed barcode solution for transferring attendee information to vendors. Will do a trial run with gold and platinum this year.<br />
<br />
<br />
* Action Item (Len): volunteered to write the code for integrating the system.<br />
<br />
<br />
==='''Artwork'''===<br />
<br />
Discussed logo ideas that matches "FOSS connects the world" theme.<br />
<br />
Need an annual logo as well as a logo for our main branding.<br />
<br />
Main logo and a full page ad needs to be done before June. Include Kevin for what the full page ad should look like.<br />
<br />
<br />
* Action Item (Moose): contact Todd for an estimate and ideas for the generic logo.<br />
* Action Item (Beth-Lynn): ideas for the annual logo. <br />
<br />
<br />
==='''Audio Recordings'''===<br />
<br />
Vance needs ideas for copy.<br />
<br />
<br />
::''Beth and Vance arrived at 11:07AM.''<br />
<br />
::''Warner left at 11:00AM, returned at 11:19AM. Minutes resumed.''<br />
<br />
::''Beth-Lynn, Warner, Moose, Phil, and Rob left at 12:10PM. Warner and Phil returned at 12:18PM. Beth-Lynn, Rob, and Moose returned before that.''<br />
<br />
::''12:43PM Warner took food orders.''<br />
<br />
::''1:30PM food arrived.''<br />
<br />
<br />
== Agenda ==<br />
*Len (Volunteer volunteer coordinator stopping by at 10am)<br />
*Room layout and review<br />
**Who goes where when<br />
*Website issues<br />
**Update on new reg system<br />
**ohiolinux.org renewal<br />
**SSL cert issues<br />
*Artwork 'n' at<br />
**Ideas for 2013 logo<br />
**Ideas for generic logo<br />
**Other artwork:<br />
***Full page ad <br />
***Graphics for partners (sponsors, attendees, speakers)<br />
***Postcards<br />
*Audio work (promos for podcasters)<br />
*Sponsor issues<br />
*Speaker and Keynote issues<br />
<br />
<br />
<br />
== Proposed items for discussion ==<br />
<br />
* Keynotes<br />
* Web site/CMS<br />
* ohiolinux.org renewal<br />
* SSL cert reimbursement<br />
* Sponsors<br />
* Speaking tracks<br />
* Full page ad artwork<br />
* Web site graphic for partners<br />
* Audio spot (30 second)<br />
* Talk to professors from last year<br />
<br />
== Robot Roll Call ==<br />
=== Live From Worthington ===<br />
Are you coming to the meeting? Then sign up here!<br />
<br />
* Michael Schultheiss<br />
* Vance Kochenderfer<br />
* Kevin O'Brien<br />
* Moose<br />
* Bethlynn<br />
* Rob<br />
* Puff the Magic Dragon<br />
* Phil Reiche<br />
<br />
=== Live From Wherever ===<br />
Attending via Skype/Google Hangout? Let us know so we can bring extra toys!<br />
<br />
=== Hiding Under Bed ===<br />
Not attending? Say so here so we can make the punishment fit the crime.</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Spring2013InPerson&diff=625Spring2013InPerson2013-05-11T20:37:03Z<p>Wmoore1337: </p>
<hr />
<div>We will hold an in-person meeting on May 11, 2013, in Columbus Ohio. We will meet at our offices at 470 Olde Worthington Rd, Columbus OH, 43082 at 10 am.<br />
We will run until about 5pm and then go off to dinner somewhere.<br />
<br />
For non locals: Hampton Inn [http://hamptoninn.hilton.com/en/hp/hotels/index.jhtml?ctyhocn=CMHPSHX] is across the street. But Red Roof Inn is is less expensive for the budget conscious. In the past some of us have stayed at the Worthington location, but we've had things stolen from us, had our reservations changed out from under us, and other problems. Moose recommends the [http://www.redroof.com/property/Westerville/OH/43081/Hotels-close-to-St-Anns-Hospital-East-Outerbelt-I-270/RRI769/| Westerville RRI] instead.<br />
<br />
== Minutes ==<br />
<br />
Minutes recorded by Warner.<br />
<br />
Attended by Kevin, Len, MikeS, Moose, Phil, Rob, Scott, and Warner.<br />
<br />
==='''General'''===<br />
<br />
Discussed finances and special events/parties.<br />
<br />
Beth-Lynn proposed "introductory time" for the keynote dinner.<br />
<br />
Potential ham radio/podcast partners. <br />
<br />
Discussed engaging educators to encourage children to attend OLF. Len volunteered to drive this initiative.<br />
<br />
Beth-Lynn brought up an idea Maddog has for distributing a book about Grace Hopper to children.<br />
<br />
Rob asked if anyone want changes to the phone menu.<br />
<br />
Beth-Lynn wants to bring on a safety/security chair. May hire a firm if we cannot find an appropriate candidate.<br />
<br />
* Action Item (Kevin): Call for candidates for security role.<br />
* Action Item (Rob): Add publicity, discrimination to the phone system.<br />
* Action Item (Beth-Lynn): renew OhioLinux.org.<br />
* Action Item (Beth-Lynn): MikeS needs to be reimbursed for the SSL certificate renewal.<br />
* Action Item (Moose): COPA compliance for the web site and registration. Children 13 and under will not be required to register.<br />
<br />
<br />
==='''Volunteer Coordinator'''===<br />
<br />
Len Jaffe introduced as the Volunteer Coordinator.<br />
<br />
Phone: (614)404-4214<br />
<br />
E-mail: len@lenjaffe.com<br />
<br />
<br />
Need volunteers to handle these responsibilities:<br />
<br />
* Help run registration<br />
* Serve as MC/timekeepers for presenters.<br />
<br />
<br />
Responsibilities for VC:<br />
<br />
* Track hours / coordinate<br />
<br />
* Action Item (Len): Get up a demo of his volunteer coordination software.<br />
<br />
<br />
==='''Meeting Rooms'''===<br />
<br />
On Friday there is a potential conflict with another event in the C-pods.<br />
<br />
Taking over both floors of the C-pod area.<br />
<br />
For Friday the current contract has all the left hand side C-pods downstairs plus all of the upstairs pods above them. 6-rooms plus an additional larger one. C110 and C220 rooms reserved.<br />
<br />
Discussed signage.<br />
<br />
Idea proposed to have maps available at the registration booth. Download on web site, separate map removed from the program.<br />
<br />
Where do we want to locate the separate tracks? (Career, Newbie, Track 3, Track 4, Expo)<br />
<br />
C226 and C216 are the bigger rooms. <br />
<br />
Beth-Lynn drew a diagram of the space on the white board as a reference for discussion.<br />
<br />
Track 1 and 2 will be in C110-C115. (Keynotes here)<br />
<br />
Track 3 in C213-215.<br />
<br />
Track 4 in C210-212.<br />
<br />
Newbie Tracker C123-C124<br />
<br />
"Ask a Penguin" in C125<br />
<br />
Career Track in C216.<br />
<br />
Expo in C220-C225. Option for platinum sponsors to be outside the room.<br />
<br />
Socialization area on floor one behind the escalator.<br />
<br />
Discussed options for keeping "Java City" open later and potential solutions for coffee vending past 3PM.<br />
<br />
[[File:olf2013map.jpg]]<br />
<br />
* Action Item (Moose): Ask the BoF coordinator to make signs for the event.<br />
<br />
<br />
==='''OLFI'''===<br />
<br />
Discussed potentially having a Request Tracker class. Everyone thought it was a great idea.<br />
<br />
Discussed who will assume Skippy's duties. Moose will be taking lead, Beth-Lynn will be helping. Warner offered to help where needed.<br />
<br />
Discussions ongoing with RedHat and Puppet / sponsorship to offset training fees.<br />
<br />
Keep OLFI at $350 starting out. Increase rates to $450 30-days before the conference. LinuxBasics will remain at $250.<br />
<br />
Point out savings for OLFI versus competing training.<br />
<br />
* Action Item (Moose): Contact Best Practical to gauge their interest.<br />
<br />
<br />
<br />
==='''Speakers'''===<br />
<br />
Beth-Lynn will be present the opening remarks before keynote 1. She will also introduce Maddog.<br />
<br />
Moose will present the closing remarks after keynote 3.<br />
<br />
Keynote slots on Saturday are 1 (9AM), 2 (5PM), and 3 (6PM).<br />
<br />
Mark Spencer -- Digium Founder (Keynote 1)<br />
Robyn Bergeron -- Fedora Project Leader<br />
Kirk McKusick -- FreeBSD Committer<br />
Jon Maddog Hall<br />
<br />
==='''Expo'''===<br />
<br />
Vendors provide prizes.<br />
<br />
Discussed how to design the vendor raffles to enable lead generation.<br />
<br />
Discussed barcode solution for transferring attendee information to vendors. Will do a trial run with gold and platinum this year.<br />
<br />
* Action Item (Len): volunteered to write the code for integrating the system.<br />
<br />
==='''Artwork'''===<br />
<br />
Discussed logo ideas that matches "FOSS connects the world" theme.<br />
<br />
Need an annual logo as well as a logo for our main branding.<br />
<br />
Main logo and a full page ad needs to be done before June. Include Kevin for what the full page ad should look like.<br />
<br />
* Action Item (Moose): contact Todd for an estimate and ideas for the generic logo.<br />
* Action Item (Beth-Lynn): ideas for the annual logo. <br />
<br />
==='''Audio Recordings'''===<br />
<br />
Vance needs ideas for copy.<br />
<br />
<br />
::''Beth and Vance arrived at 11:07AM.''<br />
<br />
::''Warner left at 11:00AM, returned at 11:19AM. Minutes resumed.''<br />
<br />
::''Beth-Lynn, Warner, Moose, Phil, and Rob left at 12:10PM. Warner and Phil returned at 12:18PM. Beth-Lynn, Rob, and Moose returned before that.''<br />
<br />
::''12:43PM Warner took food orders.''<br />
<br />
::''1:30PM food arrived.''<br />
<br />
== Agenda ==<br />
*Len (Volunteer volunteer coordinator stopping by at 10am)<br />
*Room layout and review<br />
**Who goes where when<br />
*Website issues<br />
**Update on new reg system<br />
**ohiolinux.org renewal<br />
**SSL cert issues<br />
*Artwork 'n' at<br />
**Ideas for 2013 logo<br />
**Ideas for generic logo<br />
**Other artwork:<br />
***Full page ad <br />
***Graphics for partners (sponsors, attendees, speakers)<br />
***Postcards<br />
*Audio work (promos for podcasters)<br />
*Sponsor issues<br />
*Speaker and Keynote issues<br />
<br />
<br />
<br />
== Proposed items for discussion ==<br />
<br />
* Keynotes<br />
* Web site/CMS<br />
* ohiolinux.org renewal<br />
* SSL cert reimbursement<br />
* Sponsors<br />
* Speaking tracks<br />
* Full page ad artwork<br />
* Web site graphic for partners<br />
* Audio spot (30 second)<br />
* Talk to professors from last year<br />
<br />
== Robot Roll Call ==<br />
=== Live From Worthington ===<br />
Are you coming to the meeting? Then sign up here!<br />
<br />
* Michael Schultheiss<br />
* Vance Kochenderfer<br />
* Kevin O'Brien<br />
* Moose<br />
* Bethlynn<br />
* Rob<br />
* Puff the Magic Dragon<br />
* Phil Reiche<br />
<br />
=== Live From Wherever ===<br />
Attending via Skype/Google Hangout? Let us know so we can bring extra toys!<br />
<br />
=== Hiding Under Bed ===<br />
Not attending? Say so here so we can make the punishment fit the crime.</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Spring2013InPerson&diff=624Spring2013InPerson2013-05-11T18:14:18Z<p>Wmoore1337: </p>
<hr />
<div>We will hold an in-person meeting on May 11, 2013, in Columbus Ohio. We will meet at our offices at 470 Olde Worthington Rd, Columbus OH, 43082 at 10 am.<br />
We will run until about 5pm and then go off to dinner somewhere.<br />
<br />
For non locals: Hampton Inn [http://hamptoninn.hilton.com/en/hp/hotels/index.jhtml?ctyhocn=CMHPSHX] is across the street. But Red Roof Inn is is less expensive for the budget conscious. In the past some of us have stayed at the Worthington location, but we've had things stolen from us, had our reservations changed out from under us, and other problems. Moose recommends the [http://www.redroof.com/property/Westerville/OH/43081/Hotels-close-to-St-Anns-Hospital-East-Outerbelt-I-270/RRI769/| Westerville RRI] instead.<br />
<br />
== Minutes ==<br />
<br />
Minutes recorded by Warner.<br />
<br />
Attended by Kevin, Len, MikeS, Moose, Phil, Rob, Scott, and Warner.<br />
<br />
==='''General'''===<br />
<br />
Discussed finances and special events/parties.<br />
<br />
Beth-Lynn proposed "introductory time" for the keynote dinner.<br />
<br />
<br />
==='''Volunteer Coordinator'''===<br />
<br />
Len Jaffe introduced as the Volunteer Coordinator.<br />
<br />
Phone: (614)404-4214<br />
<br />
E-mail: len@lenjaffe.com<br />
<br />
<br />
Need volunteers to handle these responsibilities:<br />
<br />
* Help run registration<br />
* Serve as MC/timekeepers for presenters.<br />
<br />
<br />
Responsibilities for VC:<br />
<br />
* Track hours / coordinate<br />
<br />
* Action Item (Len): Get up a demo of his volunteer coordination software.<br />
<br />
<br />
==='''Meeting Rooms'''===<br />
<br />
On Friday there is a potential conflict with another event in the C-pods.<br />
<br />
Taking over both floors of the C-pod area.<br />
<br />
For Friday the current contract has all the left hand side C-pods downstairs plus all of the upstairs pods above them. 6-rooms plus an additional larger one. C110 and C220 rooms reserved.<br />
<br />
Discussed signage.<br />
<br />
Idea proposed to have maps available at the registration booth. Download on web site, separate map removed from the program.<br />
<br />
Where do we want to locate the separate tracks? (Career, Newbie, Track 3, Track 4, Expo)<br />
<br />
C226 and C216 are the bigger rooms. <br />
<br />
Beth-Lynn drew a diagram of the space on the white board as a reference for discussion.<br />
<br />
Track 1 and 2 will be in C110-C115. (Keynotes here)<br />
<br />
Track 3 in C213-215.<br />
<br />
Track 4 in C210-212.<br />
<br />
Newbie Tracker C123-C124<br />
<br />
"Ask a Penguin" in C125<br />
<br />
Career Track in C216.<br />
<br />
Expo in C220-C225. Option for platinum sponsors to be outside the room.<br />
<br />
Socialization area on floor one behind the escalator.<br />
<br />
Discussed options for keeping "Java City" open later and potential solutions for coffee vending past 3PM.<br />
<br />
[[File:olf2013map.jpg]]<br />
<br />
* Action Item (Moose): Ask the BoF coordinator to make signs for the event.<br />
<br />
<br />
==='''OLFI'''===<br />
<br />
Discussed potentially having a Request Tracker class. Everyone thought it was a great idea.<br />
<br />
Discussed who will assume Skippy's duties. Moose will be taking lead, Beth-Lynn will be helping. Warner offered to help where needed.<br />
<br />
Discussions ongoing with RedHat and Puppet / sponsorship to offset training fees.<br />
<br />
Keep OLFI at $350 starting out. Increase rates to $450 30-days before the conference. LinuxBasics will remain at $250.<br />
<br />
Point out savings for OLFI versus competing training.<br />
<br />
* Action Item (Moose): Contact Best Practical to gauge their interest.<br />
<br />
<br />
<br />
==='''Speakers'''===<br />
<br />
Beth-Lynn will be present the opening remarks before keynote 1. She will also introduce Maddog.<br />
<br />
Moose will present the closing remarks after keynote 3.<br />
<br />
Keynote slots on Saturday are 1 (9AM), 2 (5PM), and 3 (6PM).<br />
<br />
Mark Spencer -- Digium Founder (Keynote 1)<br />
Robyn Bergeron -- Fedora Project Leader<br />
Kirk McKusick -- FreeBSD Committer<br />
Jon Maddog Hall<br />
<br />
==='''Expo'''===<br />
<br />
Vendors provide prizes.<br />
<br />
Discussed how to design the vendor raffles to enable lead generation.<br />
<br />
==='''Web site'''===<br />
<br />
<br />
<br />
<br />
::''Beth and Vance arrived at 11:07AM.''<br />
<br />
::''Warner left at 11:00AM, returned at 11:19AM. Minutes resumed.''<br />
<br />
::''Beth-Lynn, Warner, Moose, Phil, and Rob left at 12:10PM. Warner and Phil returned at 12:18PM. Beth-Lynn, Rob, and Moose returned before that.''<br />
<br />
::''12:43PM Warner took food orders.''<br />
<br />
::''1:30PM food arrived.''<br />
<br />
== Agenda ==<br />
*Len (Volunteer volunteer coordinator stopping by at 10am)<br />
*Room layout and review<br />
**Who goes where when<br />
*Website issues<br />
**Update on new reg system<br />
**ohiolinux.org renewal<br />
**SSL cert issues<br />
*Artwork 'n' at<br />
**Ideas for 2013 logo<br />
**Ideas for generic logo<br />
**Other artwork:<br />
***Full page ad <br />
***Graphics for partners (sponsors, attendees, speakers)<br />
***Postcards<br />
*Audio work (promos for podcasters)<br />
*Sponsor issues<br />
*Speaker and Keynote issues<br />
<br />
<br />
<br />
== Proposed items for discussion ==<br />
<br />
* Keynotes<br />
* Web site/CMS<br />
* ohiolinux.org renewal<br />
* SSL cert reimbursement<br />
* Sponsors<br />
* Speaking tracks<br />
* Full page ad artwork<br />
* Web site graphic for partners<br />
* Audio spot (30 second)<br />
* Talk to professors from last year<br />
<br />
== Robot Roll Call ==<br />
=== Live From Worthington ===<br />
Are you coming to the meeting? Then sign up here!<br />
<br />
* Michael Schultheiss<br />
* Vance Kochenderfer<br />
* Kevin O'Brien<br />
* Moose<br />
* Bethlynn<br />
* Rob<br />
* Puff the Magic Dragon<br />
* Phil Reiche<br />
<br />
=== Live From Wherever ===<br />
Attending via Skype/Google Hangout? Let us know so we can bring extra toys!<br />
<br />
=== Hiding Under Bed ===<br />
Not attending? Say so here so we can make the punishment fit the crime.</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Spring2013InPerson&diff=623Spring2013InPerson2013-05-11T18:12:53Z<p>Wmoore1337: /* Live From Worthington */</p>
<hr />
<div>We will hold an in-person meeting on May 11, 2013, in Columbus Ohio. We will meet at our offices at 470 Olde Worthington Rd, Columbus OH, 43082 at 10 am.<br />
We will run until about 5pm and then go off to dinner somewhere.<br />
<br />
For non locals: Hampton Inn [http://hamptoninn.hilton.com/en/hp/hotels/index.jhtml?ctyhocn=CMHPSHX] is across the street. But Red Roof Inn is is less expensive for the budget conscious. In the past some of us have stayed at the Worthington location, but we've had things stolen from us, had our reservations changed out from under us, and other problems. Moose recommends the [http://www.redroof.com/property/Westerville/OH/43081/Hotels-close-to-St-Anns-Hospital-East-Outerbelt-I-270/RRI769/| Westerville RRI] instead.<br />
<br />
== Minutes ==<br />
<br />
Minutes recorded by Warner.<br />
<br />
Attended by Kevin, Len, MikeS, Moose, Phil, Rob, Scott, and Warner.<br />
<br />
==='''Volunteer Coordinator'''===<br />
<br />
Len Jaffe introduced as the Volunteer Coordinator.<br />
<br />
Phone: (614)404-4214<br />
<br />
E-mail: len@lenjaffe.com<br />
<br />
<br />
Need volunteers to handle these responsibilities:<br />
<br />
* Help run registration<br />
* Serve as MC/timekeepers for presenters.<br />
<br />
<br />
Responsibilities for VC:<br />
<br />
* Track hours / coordinate<br />
<br />
* Action Item (Len): Get up a demo of his volunteer coordination software.<br />
<br />
<br />
==='''Meeting Rooms'''===<br />
<br />
On Friday there is a potential conflict with another event in the C-pods.<br />
<br />
Taking over both floors of the C-pod area.<br />
<br />
For Friday the current contract has all the left hand side C-pods downstairs plus all of the upstairs pods above them. 6-rooms plus an additional larger one. C110 and C220 rooms reserved.<br />
<br />
Discussed signage.<br />
<br />
Idea proposed to have maps available at the registration booth. Download on web site, separate map removed from the program.<br />
<br />
Where do we want to locate the separate tracks? (Career, Newbie, Track 3, Track 4, Expo)<br />
<br />
C226 and C216 are the bigger rooms. <br />
<br />
Beth-Lynn drew a diagram of the space on the white board as a reference for discussion.<br />
<br />
Track 1 and 2 will be in C110-C115. (Keynotes here)<br />
<br />
Expo in C220-C223. Option for platinum sponsors to be outside the room.<br />
<br />
Socialization area on floor one behind the escalator.<br />
<br />
Discussed options for keeping "Java City" open later and potential solutions for coffee vending past 3PM.<br />
<br />
<br />
* Action Item (Moose): Ask the BoF coordinator to make signs for the event.<br />
<br />
<br />
==='''OLFI'''===<br />
<br />
Discussed potentially having a Request Tracker class. Everyone thought it was a great idea.<br />
<br />
* Action Item (Moose): Contact Best Practical to gauge their interest.<br />
<br />
<br />
::''Beth and Vance arrived at 11:07AM.''<br />
<br />
::''Warner left at 11:00AM, returned at 11:19AM. Minutes resumed.''<br />
<br />
::''Beth-Lynn, Warner, Moose, Phil, and Rob left at 12:10PM. Warner and Phil returned at 12:18PM. Beth-Lynn, Rob, and Moose returned before that.''<br />
<br />
::''12:43PM Warner took food orders.''<br />
<br />
==='''Speakers'''===<br />
<br />
Beth-Lynn will be present the opening remarks before keynote 1. She will also introduce Maddog.<br />
<br />
Moose will present the closing remarks after keynote 3.<br />
<br />
Keynote slots on Saturday are 1 (9AM), 2 (5PM), and 3 (6PM).<br />
<br />
Mark Spencer -- Digium Founder (Keynote 1)<br />
Robyn Bergeron -- Fedora Project Leader<br />
Kirk McKusick -- FreeBSD Committer<br />
Jon Maddog Hall<br />
<br />
<br />
== Agenda ==<br />
*Len (Volunteer volunteer coordinator stopping by at 10am)<br />
*Room layout and review<br />
**Who goes where when<br />
*Website issues<br />
**Update on new reg system<br />
**ohiolinux.org renewal<br />
**SSL cert issues<br />
*Artwork 'n' at<br />
**Ideas for 2013 logo<br />
**Ideas for generic logo<br />
**Other artwork:<br />
***Full page ad <br />
***Graphics for partners (sponsors, attendees, speakers)<br />
***Postcards<br />
*Audio work (promos for podcasters)<br />
*Sponsor issues<br />
*Speaker and Keynote issues<br />
<br />
<br />
<br />
== Proposed items for discussion ==<br />
<br />
* Keynotes<br />
* Web site/CMS<br />
* ohiolinux.org renewal<br />
* SSL cert reimbursement<br />
* Sponsors<br />
* Speaking tracks<br />
* Full page ad artwork<br />
* Web site graphic for partners<br />
* Audio spot (30 second)<br />
* Talk to professors from last year<br />
<br />
== Robot Roll Call ==<br />
=== Live From Worthington ===<br />
Are you coming to the meeting? Then sign up here!<br />
<br />
* Michael Schultheiss<br />
* Vance Kochenderfer<br />
* Kevin O'Brien<br />
* Moose<br />
* Bethlynn<br />
* Rob<br />
* Puff the Magic Dragon<br />
* Phil Reiche<br />
* Len Jaffe<br />
* Warner Moore<br />
<br />
=== Live From Wherever ===<br />
Attending via Skype/Google Hangout? Let us know so we can bring extra toys!<br />
<br />
=== Hiding Under Bed ===<br />
Not attending? Say so here so we can make the punishment fit the crime.</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Spring2013InPerson&diff=621Spring2013InPerson2013-05-11T17:01:51Z<p>Wmoore1337: </p>
<hr />
<div>We will hold an in-person meeting on May 11, 2013, in Columbus Ohio. We will meet at our offices at 470 Olde Worthington Rd, Columbus OH, 43082 at 10 am.<br />
We will run until about 5pm and then go off to dinner somewhere.<br />
<br />
For non locals: Hampton Inn [http://hamptoninn.hilton.com/en/hp/hotels/index.jhtml?ctyhocn=CMHPSHX] is across the street. But Red Roof Inn is is less expensive for the budget conscious. In the past some of us have stayed at the Worthington location, but we've had things stolen from us, had our reservations changed out from under us, and other problems. Moose recommends the [http://www.redroof.com/property/Westerville/OH/43081/Hotels-close-to-St-Anns-Hospital-East-Outerbelt-I-270/RRI769/| Westerville RRI] instead.<br />
<br />
== Minutes ==<br />
<br />
Minutes recorded by Warner.<br />
<br />
Attended by Kevin, Len, MikeS, Moose, Phil, Rob, Scott, and Warner.<br />
<br />
==='''Volunteer Coordinator'''===<br />
<br />
Len Jaffe introduced as the Volunteer Coordinator.<br />
<br />
Phone: (614)404-4214<br />
<br />
E-mail: len@lenjaffe.com<br />
<br />
<br />
Need volunteers to handle these responsibilities:<br />
<br />
* Help run registration<br />
* Serve as MC/timekeepers for presenters.<br />
<br />
<br />
Responsibilities for VC:<br />
<br />
* Track hours / coordinate<br />
<br />
* Action Item (Len): Get up a demo of his volunteer coordination software.<br />
<br />
<br />
==='''Meeting Rooms'''===<br />
<br />
On Friday there is a potential conflict with another event in the C-pods.<br />
<br />
Taking over both floors of the C-pod area.<br />
<br />
For Friday the current contract has all the left hand side C-pods downstairs plus all of the upstairs pods above them. 6-rooms plus an additional larger one. C110 and C220 rooms reserved.<br />
<br />
Discussed signage.<br />
<br />
Idea proposed to have maps available at the registration booth. Download on web site, separate map removed from the program.<br />
<br />
Where do we want to locate the separate tracks? (Career, Newbie, Track 3, Track 4, Expo)<br />
<br />
C226 and C216 are the bigger rooms. <br />
<br />
Beth-Lynn drew a diagram of the space on the white board as a reference for discussion.<br />
<br />
Track 1 and 2 will be in C110-C115. (Keynotes here)<br />
<br />
Expo in C220-C223. Option for platinum sponsors to be outside the room.<br />
<br />
Socialization area on floor one behind the escalator.<br />
<br />
Discussed options for keeping "Java City" open later and potential solutions for coffee vending past 3PM.<br />
<br />
<br />
* Action Item (Moose): Ask the BoF coordinator to make signs for the event.<br />
<br />
<br />
==='''OLFI'''===<br />
<br />
Discussed potentially having a Request Tracker class. Everyone thought it was a great idea.<br />
<br />
* Action Item (Moose): Contact Best Practical to gauge their interest.<br />
<br />
<br />
::''Beth and Vance arrived at 11:07AM.''<br />
<br />
::''Warner left at 11:00AM, returned at 11:19AM. Minutes resumed.''<br />
<br />
::''Beth-Lynn, Warner, Moose, Phil, and Rob left at 12:10PM. Warner and Phil returned at 12:18PM. Beth-Lynn, Rob, and Moose returned before that.''<br />
<br />
::''12:43PM Warner took food orders.''<br />
<br />
==='''Speakers'''===<br />
<br />
Beth-Lynn will be present the opening remarks before keynote 1. She will also introduce Maddog.<br />
<br />
Moose will present the closing remarks after keynote 3.<br />
<br />
Keynote slots on Saturday are 1 (9AM), 2 (5PM), and 3 (6PM).<br />
<br />
Mark Spencer -- Digium Founder (Keynote 1)<br />
Robyn Bergeron -- Fedora Project Leader<br />
Kirk McKusick -- FreeBSD Committer<br />
Jon Maddog Hall<br />
<br />
<br />
== Agenda ==<br />
*Len (Volunteer volunteer coordinator stopping by at 10am)<br />
*Room layout and review<br />
**Who goes where when<br />
*Website issues<br />
**Update on new reg system<br />
**ohiolinux.org renewal<br />
**SSL cert issues<br />
*Artwork 'n' at<br />
**Ideas for 2013 logo<br />
**Ideas for generic logo<br />
**Other artwork:<br />
***Full page ad <br />
***Graphics for partners (sponsors, attendees, speakers)<br />
***Postcards<br />
*Audio work (promos for podcasters)<br />
*Sponsor issues<br />
*Speaker and Keynote issues<br />
<br />
<br />
<br />
== Proposed items for discussion ==<br />
<br />
* Keynotes<br />
* Web site/CMS<br />
* ohiolinux.org renewal<br />
* SSL cert reimbursement<br />
* Sponsors<br />
* Speaking tracks<br />
* Full page ad artwork<br />
* Web site graphic for partners<br />
* Audio spot (30 second)<br />
* Talk to professors from last year<br />
<br />
== Robot Roll Call ==<br />
=== Live From Worthington ===<br />
Are you coming to the meeting? Then sign up here!<br />
<br />
* Michael Schultheiss<br />
* Vance Kochenderfer<br />
* Kevin O'Brien<br />
* Moose<br />
* Bethlynn<br />
* Rob<br />
* Puff the Magic Dragon<br />
* Phil Reiche<br />
<br />
=== Live From Wherever ===<br />
Attending via Skype/Google Hangout? Let us know so we can bring extra toys!<br />
<br />
=== Hiding Under Bed ===<br />
Not attending? Say so here so we can make the punishment fit the crime.</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Spring2013InPerson&diff=618Spring2013InPerson2013-05-11T15:23:08Z<p>Wmoore1337: </p>
<hr />
<div>We will hold an in-person meeting on May 11, 2013, in Columbus Ohio. We will meet at our offices at 470 Olde Worthington Rd, Columbus OH, 43082 at 10 am.<br />
We will run until about 5pm and then go off to dinner somewhere.<br />
<br />
For non locals: Hampton Inn [http://hamptoninn.hilton.com/en/hp/hotels/index.jhtml?ctyhocn=CMHPSHX] is across the street. But Red Roof Inn is is less expensive for the budget conscious. In the past some of us have stayed at the Worthington location, but we've had things stolen from us, had our reservations changed out from under us, and other problems. Moose recommends the [http://www.redroof.com/property/Westerville/OH/43081/Hotels-close-to-St-Anns-Hospital-East-Outerbelt-I-270/RRI769/| Westerville RRI] instead.<br />
<br />
== Minutes ==<br />
<br />
Minutes recorded by Warner.<br />
<br />
Attended by Kevin, Len, MikeS, Moose, Phil, Rob, Scott, and Warner.<br />
<br />
==='''Volunteer Coordinator'''===<br />
<br />
Len Jaffe introduced as the Volunteer Coordinator.<br />
<br />
Phone: (614)404-4214<br />
<br />
E-mail: len@lenjaffe.com<br />
<br />
<br />
Need volunteers to handle these responsibilities:<br />
<br />
* Help run registration<br />
* Serve as MC/timekeepers for presenters.<br />
<br />
<br />
Responsibilities for VC:<br />
<br />
* Track hours / coordinate<br />
<br />
* Action Item (Len): Get up a demo of his volunteer coordination software.<br />
<br />
<br />
==='''Meeting Rooms'''===<br />
<br />
On Friday there is a potential conflict with another event in the C-pods.<br />
<br />
Taking over both floors of the C-pod area.<br />
<br />
For Friday the current contract has all the left hand side C-pods downstairs plus all of the upstairs pods above them. 6-rooms plus an additional larger one.<br />
<br />
Discussed signage.<br />
The potential for maps at the registration booth. Download on web site, separate map removed from the program.<br />
<br />
<br />
* Action Item (Moose): Ask the BoF coordinator to make signs for the event.<br />
<br />
<br />
==='''OLFI'''===<br />
<br />
Discussed potentially having a Request Tracker class. Everyone thought it was a great idea.<br />
<br />
::''Beth and Vance arrived at 11:07AM.''<br />
<br />
::''Warner left at 11:00AM, returned at 11:19AM. Minutes resumed.''<br />
<br />
<br />
* Action Item (Moose): Contact Best Practical to gauge their interest.<br />
<br />
== Agenda ==<br />
*Len (Volunteer volunteer coordinator stopping by at 10am)<br />
*Room layout and review<br />
**Who goes where when<br />
*Website issues<br />
**Update on new reg system<br />
**ohiolinux.org renewal<br />
**SSL cert issues<br />
*Artwork 'n' at<br />
**Ideas for 2013 logo<br />
**Ideas for generic logo<br />
**Other artwork:<br />
***Full page ad <br />
***Graphics for partners (sponsors, attendees, speakers)<br />
***Postcards<br />
*Audio work (promos for podcasters)<br />
*Sponsor issues<br />
*Speaker and Keynote issues<br />
<br />
<br />
<br />
== Proposed items for discussion ==<br />
<br />
* Keynotes<br />
* Web site/CMS<br />
* ohiolinux.org renewal<br />
* SSL cert reimbursement<br />
* Sponsors<br />
* Speaking tracks<br />
* Full page ad artwork<br />
* Web site graphic for partners<br />
* Audio spot (30 second)<br />
* Talk to professors from last year<br />
<br />
== Robot Roll Call ==<br />
=== Live From Worthington ===<br />
Are you coming to the meeting? Then sign up here!<br />
<br />
* Michael Schultheiss<br />
* Vance Kochenderfer<br />
* Kevin O'Brien<br />
* Moose<br />
* Bethlynn<br />
* Rob<br />
* Puff the Magic Dragon<br />
* Phil Reiche<br />
<br />
=== Live From Wherever ===<br />
Attending via Skype/Google Hangout? Let us know so we can bring extra toys!<br />
<br />
=== Hiding Under Bed ===<br />
Not attending? Say so here so we can make the punishment fit the crime.</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Spring2013InPerson&diff=614Spring2013InPerson2013-05-11T14:49:24Z<p>Wmoore1337: </p>
<hr />
<div>We will hold an in-person meeting on May 11, 2013, in Columbus Ohio. We will meet at our offices at 470 Olde Worthington Rd, Columbus OH, 43082 at 10 am.<br />
We will run until about 5pm and then go off to dinner somewhere.<br />
<br />
For non locals: Hampton Inn [http://hamptoninn.hilton.com/en/hp/hotels/index.jhtml?ctyhocn=CMHPSHX] is across the street. But Red Roof Inn is is less expensive for the budget conscious. In the past some of us have stayed at the Worthington location, but we've had things stolen from us, had our reservations changed out from under us, and other problems. Moose recommends the [http://www.redroof.com/property/Westerville/OH/43081/Hotels-close-to-St-Anns-Hospital-East-Outerbelt-I-270/RRI769/| Westerville RRI] instead.<br />
<br />
== Minutes ==<br />
<br />
Minutes recorded by Warner.<br />
<br />
Attended by Kevin, Len, MikeS, Moose, Phil, Rob, Scott, and Warner.<br />
<br />
==='''Volunteer Coordinator'''===<br />
<br />
Len Jaffe introduced as the Volunteer Coordinator.<br />
<br />
Phone: (614)404-4214<br />
<br />
E-mail: len@lenjaffe.com<br />
<br />
<br />
Need volunteers to handle these responsibilities:<br />
<br />
* Help run registration<br />
* Serve as MC/timekeepers for presenters.<br />
<br />
Responsibilities for VC:<br />
<br />
* Track hours / coordinate<br />
<br />
<br />
== Agenda ==<br />
*Len (Volunteer volunteer coordinator stopping by at 10am)<br />
*Room layout and review<br />
**Who goes where when<br />
*Website issues<br />
**Update on new reg system<br />
**ohiolinux.org renewal<br />
**SSL cert issues<br />
*Artwork 'n' at<br />
**Ideas for 2013 logo<br />
**Ideas for generic logo<br />
**Other artwork:<br />
***Full page ad <br />
***Graphics for partners (sponsors, attendees, speakers)<br />
***Postcards<br />
*Audio work (promos for podcasters)<br />
*Sponsor issues<br />
*Speaker and Keynote issues<br />
<br />
<br />
<br />
== Proposed items for discussion ==<br />
<br />
* Keynotes<br />
* Web site/CMS<br />
* ohiolinux.org renewal<br />
* SSL cert reimbursement<br />
* Sponsors<br />
* Speaking tracks<br />
* Full page ad artwork<br />
* Web site graphic for partners<br />
* Audio spot (30 second)<br />
* Talk to professors from last year<br />
<br />
== Robot Roll Call ==<br />
=== Live From Worthington ===<br />
Are you coming to the meeting? Then sign up here!<br />
<br />
* Michael Schultheiss<br />
* Vance Kochenderfer<br />
* Kevin O'Brien<br />
* Moose<br />
* Bethlynn<br />
* Rob<br />
* Puff the Magic Dragon<br />
* Phil Reiche<br />
<br />
=== Live From Wherever ===<br />
Attending via Skype/Google Hangout? Let us know so we can bring extra toys!<br />
<br />
=== Hiding Under Bed ===<br />
Not attending? Say so here so we can make the punishment fit the crime.</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Fall2012InPerson&diff=583Fall2012InPerson2012-11-03T20:35:56Z<p>Wmoore1337: </p>
<hr />
<div>We will hold an in-person meeting on Nov 3, 2012, in Columbus Ohio. We will meet at our offices at 470 Olde Worthington Rd, Columbus OH, 43082 at 10 am.<br />
We will run until about 5pm and then go off to dinner somewhere.<br />
<br />
For non locals: Hampton Inn [http://hamptoninn.hilton.com/en/hp/hotels/index.jhtml?ctyhocn=CMHPSHX] is across the street. But Red Roof Inn is is less expensive for the budget conscious. In the past some of us have stayed at the Worthington location, but we've had things stolen from us, had our reservations changed out from under us, and other problems. Moose recommends the [http://www.redroof.com/property/RRI769/Westerville/OH/43081/| Westerville RRI] instead.<br />
<br />
== Proposed items for discussion ==<br />
<br />
* Detailed walk-through of the event, from Thursday afternoon<br />
** What worked, what did not work<br />
* Potential room layouts for next year<br />
* (if time) Discussion of We-Oughtas<br />
* Shirt packaging: All Robots Assemble!<br />
<br />
== Robot Roll Call ==<br />
=== In-person ===<br />
Are you coming to the meeting? Then sign up here!<br />
<br />
* Warner Moore<br />
* Phil Reiche<br />
* Kevin O'Brien<br />
* Rob Ball<br />
<br />
* Your name here<br />
* My name there<br />
* Here a name, there a name<br />
* Everywhere a name name<br />
* Old McSchult had a farm - M-i-k-e-S<br />
<br />
=== Live via satellite ===<br />
Are you participating remotely? This is where your name goes!<br />
<br />
* Your name here<br />
<br />
=== Tried in absentia ===<br />
Not going to participate at all? :-( List your name here and we'll assign you penance.<br />
<br />
* Vance Kochenderfer<br />
** YOUR PENANCE: Editing umpteen hours of audio files<br />
* Your name here<br />
<br />
== Meeting Minutes ==<br />
Minutes recorded by Warner.<br />
<br />
Attended by Rob, Kevin, Beth-Lynn, MikeS, Moose, Phil, Warner<br />
<br />
Survey results not prepared yet.<br />
<br />
<br />
==='''Agenda'''===<br />
The agenda is to walk through event, review. What worked well, what could go better. The next in person meeting in Spring will include in the agenda to discuss and plan new ideas.<br />
<br />
<br />
==='''Friday'''===<br />
<br />
====''Rooms and hotels''====<br />
Talking to Drury, Hilton, and Hyatt.<br />
<br />
====''Entertainment''====<br />
The entertainment for the after party is in question. <br />
<br />
* Question: What will the entertainment be next year?<br />
* Action Item (Moose): Need to track down the invoice for the food and drink at the Three Legged Mare.<br />
<br />
====''Meetings''====<br />
Monthly Google hangout meeting to replace IRC meeting. First Tuesday of the month.<br />
<br />
Pre-event meeting with event staff. Discussed format and scheduling.<br />
<br />
Next in-person meeting will tentatively be held in May.<br />
<br />
* Decision: we will continue the pre-event meeting next year.<br />
<br />
====''Programs''====<br />
Quantity and how we ran out having ordered 500. Last year 800 were ordered and there were approximately 300 extra. It was $1000 for the $500. <br />
<br />
* Decision: increase quantity of programs next year.<br />
<br />
====''Schedules''====<br />
Scheduling software for phones. OpenSchedule, closed source software? <br />
<br />
* Action Item (Kevin): Ask Dan about iOS compatibility for the application.<br />
<br />
<br />
::''At 11:10AM Beth-Lynn and Rob stepped out to run by the bank and get food.''<br />
<br />
<br />
::''At 11:36AM Scott Merrill (skippy) arrived.''<br />
<br />
<br />
::''Resumed at 12:13PM.''<br />
<br />
<br />
====''Registration''====<br />
Discussed potential solutions for the check-in process being taking too much time at the event. How to change, what solutions we could use. Cost and logistics with registering for the afterparty. We may talk to eEevent about a potential reduced fee from 2.5% and $1 per ticket, since we are a 501.3(c) Reviewed eEvent and discussed. Discussed changing workflow and potential solutions or products for improving the registration process. Bar code reader desirable to speed up registration.<br />
<br />
* Action Item (Moose): review eEvent and other event management sites to explore different solutions for the registration process.<br />
<br />
====''Volunteers''====<br />
Volunteer registration on site. Registration and security volunteers. Volunteers should understand their repsonsibilities in advance and who they report to. Moose is interested in adding a position for a "master volunteer coordination." <br />
<br />
* Action Item (Kevin): start recruiting volunteers for the event earlier, such as in January. <br />
<br />
* Action Item (Moose): chairpeople for the volunteers have an announce only mailing lists for all volunteers. <br />
<br />
====''Speakers''====<br />
Challenges with sticking with time slots, introductions and Master of Ceremonies role. ("Toast Master") Wrapping up in time to take questions, encourage to repeat questions. Scott had an idea for a clock or timer to enable speakers to better time their presentation. Moose recorded the ideas discussed for key note speakers. Could also promote raffle and sponsors.<br />
<br />
* Action Item (Beth-Lynn): Reach out to ToastMasters to explore options for MC volunteers. Will work for <br />
<br />
<br />
::''Beth-Lynn called for lunch orders -- couple of chickens with bacon!''<br />
<br />
<br />
====''Conference Date''====<br />
Put in a bid for the weekend of September 13, 2013.<br />
<br />
* Decision: Conference theme should be selected by the December 4 meeting.<br />
<br />
<br />
::''Rob and Beth-Lynn returned at 1:24PM.''<br />
<br />
<br />
====''OLFI''====<br />
Brought in a third of the revenue. We want to get GitHub involved next year. Wireless access reception needs to be improved for the next event. Wireless Internet access is available to all OLFI students and staff on Friday. Saturday access is available to speakers, staff, and sponsors. Discussed tables and chairs, buying versus renting. Scott would like white boards available for the presenters. Lunch was well received but need more seating.<br />
<br />
* Decision: Purchase and provide power strips for the students. Rob will store the strips. Prepare the rooms in advance, create inventory checklist.<br />
* Decision: Have the convention center provide projectors for OLFI.<br />
<br />
====''CloudStack''====<br />
<br />
Challenges with separate registration being held, we want to better integrate into the overall conference.<br />
<br />
====''LinuxBasics''====<br />
Scott and Courtney picked up the laptops. The laptops were supposed to be tested and working. However, many were broken. Discussed potential alternative sources for equipment. <br />
<br />
* Question: Can HP provide equipment as a sponsorship?<br />
<br />
====''BoF''====<br />
<br />
New time slot worked well, a good change. With OLFI rented projectors, we can keep them for BoF next year. Pajama party only had two people show up. Have more stuff going on next year. Discussed the possibility of a LAN party but we could do it if we had a volunteer to lead the initiative. <br />
<br />
* Decision: Keep the food for BoF next year.<br />
<br />
====''Key-Note Dinner''====<br />
<br />
Speakers and attendees appeared to enjoy the event. One person provided feedback saying that they expected a presentation. Enable an environment for mingling. 25-tickets were sold at $45 and sold out but made a small profit of $400. Discussed different event locations. We want to continue doing the event but have ideas for improvements.<br />
<br />
* Decision: Improve the seating with key-notes to better engage the guests. Separate from each other or at separate tables.<br />
* Decision: Locate a different location to be held.<br />
<br />
<br />
==='''Saturday'''===<br />
<br />
====''Vendor Expo and Conference Space''====<br />
The separate room for vendors was not received. Discussed parts of the conference area. Banners or other materials to better identify the conference space, where to place them to identify the conference. Need more space for the Career Track and the Meet-the-Penguins track. Rob discussed an idea for promotional activities between sponsor booths.<br />
<br />
* Decision: Centralize all booths to a single location.<br />
* Decision: Conference in Upper C-pods and Drupal in the D-pods.<br />
* Decision: Ask for PR contact from sponsors to provide ongoing promotion for sponsors earlier in the year as part of the PR initiatives.<br />
<br />
====''Raffle''====<br />
The raffle did not generate as much revenue as in the past. Laura will be responsible again for the raffle next year.<br />
<br />
====''Speakers''====<br />
Feedback in the survey was positive. Revisited and reviewed the topic of a MC role. <br />
<br />
====''Open Source Solutions Stage''====<br />
Speakers who did not have clear topics had challenges filling the room. Beth-Lynn suggests that we recommend to sponsors who opt in to using the speaking slot to make their topics as appealing as possible. Future vendor swag may need to be vetted to meet the policies of the conference.<br />
<br />
====''Career Track''====<br />
Some of the educational presentations were SRO. Company presentations were not attended as well, looking for ways to draw more of a crowd in. Want to do a recruiter/HR panel with a set of questions next year. Want to coordinate sponsor ships with the main event with value add such as posting positions on the Web site and promoting in the program as well. Dedicated recruiting room for vendor booths.<br />
<br />
====''Penguin Track''====<br />
Many presentations SRO.<br />
<br />
* Decision: Get a bigger room next year.<br />
<br />
====''Afterparty''====<br />
Revisited the topic. Party was well received, it did not sell out. Comments that drink tickets would be easier to counterfeit. Roughly 300 people attended. Paid $7500 plus 18% tip for the night from 8PM until closing and the bar was reserved for us with food and drink. Any personal tabs are subtracted from the $7500. Any remaining balance is paid with tip. Total was $5200.<br />
<br />
==='''Additional Topics'''===<br />
<br />
Discussed the possibility of coordinating with DrupalCamp to run concurrently with OLF.<br />
<br />
Discussed different bundling options for conference passes.<br />
<br />
<br />
::''Closed at 4:35PM for T-shirt shipping!''</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Fall2012InPerson&diff=582Fall2012InPerson2012-11-03T20:35:16Z<p>Wmoore1337: </p>
<hr />
<div>We will hold an in-person meeting on Nov 3, 2012, in Columbus Ohio. We will meet at our offices at 470 Olde Worthington Rd, Columbus OH, 43082 at 10 am.<br />
We will run until about 5pm and then go off to dinner somewhere.<br />
<br />
For non locals: Hampton Inn [http://hamptoninn.hilton.com/en/hp/hotels/index.jhtml?ctyhocn=CMHPSHX] is across the street. But Red Roof Inn is is less expensive for the budget conscious. In the past some of us have stayed at the Worthington location, but we've had things stolen from us, had our reservations changed out from under us, and other problems. Moose recommends the [http://www.redroof.com/property/RRI769/Westerville/OH/43081/| Westerville RRI] instead.<br />
<br />
== Proposed items for discussion ==<br />
<br />
* Detailed walk-through of the event, from Thursday afternoon<br />
** What worked, what did not work<br />
* Potential room layouts for next year<br />
* (if time) Discussion of We-Oughtas<br />
* Shirt packaging: All Robots Assemble!<br />
<br />
== Robot Roll Call ==<br />
=== In-person ===<br />
Are you coming to the meeting? Then sign up here!<br />
<br />
* Warner Moore<br />
* Phil Reiche<br />
* Kevin O'Brien<br />
* Rob Ball<br />
<br />
* Your name here<br />
* My name there<br />
* Here a name, there a name<br />
* Everywhere a name name<br />
* Old McSchult had a farm - M-i-k-e-S<br />
<br />
=== Live via satellite ===<br />
Are you participating remotely? This is where your name goes!<br />
<br />
* Your name here<br />
<br />
=== Tried in absentia ===<br />
Not going to participate at all? :-( List your name here and we'll assign you penance.<br />
<br />
* Vance Kochenderfer<br />
** YOUR PENANCE: Editing umpteen hours of audio files<br />
* Your name here<br />
<br />
== Meeting Minutes ==<br />
Minutes recorded by Warner.<br />
<br />
Attended by Rob, Kevin, Beth-Lynn, MikeS, Moose, Phil, Warner<br />
<br />
Survey results not prepared yet.<br />
<br />
<br />
==='''Agenda'''===<br />
The agenda is to walk through event, review. What worked well, what could go better. The next in person meeting in Spring will include in the agenda to discuss and plan new ideas.<br />
<br />
<br />
==='''Friday'''===<br />
<br />
====''Rooms and hotels''====<br />
Talking to Drury, Hilton, and Hyatt.<br />
<br />
====''Entertainment''====<br />
The entertainment for the after party is in question. <br />
<br />
* Question: What will the entertainment be next year?<br />
* Action Item (Moose): Need to track down the invoice for the food and drink at the Three Legged Mare.<br />
<br />
====''Meetings''====<br />
Monthly Google hangout meeting to replace IRC meeting. First Tuesday of the month.<br />
<br />
Pre-event meeting with event staff. Discussed format and scheduling.<br />
<br />
Next in-person meeting will tentatively be held in May.<br />
<br />
* Decision: we will continue the pre-event meeting next year.<br />
<br />
====''Programs''====<br />
Quantity and how we ran out having ordered 500. Last year 800 were ordered and there were approximately 300 extra. It was $1000 for the $500. <br />
<br />
* Decision: increase quantity of programs next year.<br />
<br />
====''Schedules''====<br />
Scheduling software for phones. OpenSchedule, closed source software? <br />
<br />
* Action Item (Kevin): Ask Dan about iOS compatibility for the application.<br />
<br />
<br />
::''At 11:10AM Beth-Lynn and Rob stepped out to run by the bank and get food.''<br />
<br />
<br />
::''At 11:36AM Scott Merrill (skippy) arrived.''<br />
<br />
<br />
::''Resumed at 12:13PM.''<br />
<br />
<br />
====''Registration''====<br />
Discussed potential solutions for the check-in process being taking too much time at the event. How to change, what solutions we could use. Cost and logistics with registering for the afterparty. We may talk to eEevent about a potential reduced fee from 2.5% and $1 per ticket, since we are a 501.3(c) Reviewed eEvent and discussed. Discussed changing workflow and potential solutions or products for improving the registration process. Bar code reader desirable to speed up registration.<br />
<br />
* Action Item (Moose): review eEvent and other event management sites to explore different solutions for the registration process.<br />
<br />
====''Volunteers''====<br />
Volunteer registration on site. Registration and security volunteers. Volunteers should understand their repsonsibilities in advance and who they report to. Moose is interested in adding a position for a "master volunteer coordination." <br />
<br />
* Action Item (Kevin): start recruiting volunteers for the event earlier, such as in January. <br />
<br />
* Action Item (Moose): chairpeople for the volunteers have an announce only mailing lists for all volunteers. <br />
<br />
====''Speakers''====<br />
Challenges with sticking with time slots, introductions and Master of Ceremonies role. ("Toast Master") Wrapping up in time to take questions, encourage to repeat questions. Scott had an idea for a clock or timer to enable speakers to better time their presentation. Moose recorded the ideas discussed for key note speakers. Could also promote raffle and sponsors.<br />
<br />
* Action Item (Beth-Lynn): Reach out to ToastMasters to explore options for MC volunteers. Will work for <br />
<br />
<br />
::''Beth-Lynn called for lunch orders -- couple of chickens with bacon!''<br />
<br />
<br />
====''Conference Date''====<br />
Put in a bid for the weekend of September 13, 2013.<br />
<br />
* Decision: Conference theme should be selected by the December 4 meeting.<br />
<br />
<br />
::''Rob and Beth-Lynn returned at 1:24PM.''<br />
<br />
<br />
====''OLFI''====<br />
Brought in a third of the revenue. We want to get GitHub involved next year. Wireless access reception needs to be improved for the next event. Wireless Internet access is available to all OLFI students and staff on Friday. Saturday access is available to speakers, staff, and sponsors. Discussed tables and chairs, buying versus renting. Scott would like white boards available for the presenters. Lunch was well received but need more seating.<br />
<br />
* Decision: Purchase and provide power strips for the students. Rob will store the strips. Prepare the rooms in advance, create inventory checklist.<br />
* Decision: Have the convention center provide projectors for OLFI.<br />
<br />
====''CloudStack''====<br />
<br />
Challenges with separate registration being held, we want to better integrate into the overall conference.<br />
<br />
====''LinuxBasics''====<br />
Scott and Courtney picked up the laptops. The laptops were supposed to be tested and working. However, many were broken. Discussed potential alternative sources for equipment. <br />
<br />
* Question: Can HP provide equipment as a sponsorship?<br />
<br />
====''BoF''====<br />
<br />
New time slot worked well, a good change. With OLFI rented projectors, we can keep them for BoF next year. Pajama party only had two people show up. Have more stuff going on next year. Discussed the possibility of a LAN party but we could do it if we had a volunteer to lead the initiative. <br />
<br />
* Decision: Keep the food for BoF next year.<br />
<br />
====''Key-Note Dinner''====<br />
<br />
Speakers and attendees appeared to enjoy the event. One person provided feedback saying that they expected a presentation. Enable an environment for mingling. 25-tickets were sold at $45 and sold out but made a small profit of $400. Discussed different event locations. We want to continue doing the event but have ideas for improvements.<br />
<br />
* Decision: Improve the seating with key-notes to better engage the guests. Separate from each other or at separate tables.<br />
* Decision: Locate a different location to be held.<br />
<br />
<br />
==='''Saturday'''===<br />
<br />
====''Vendor Expo and Conference Space''====<br />
The separate room for vendors was not received. Discussed parts of the conference area. Banners or other materials to better identify the conference space, where to place them to identify the conference. Need more space for the Career Track and the Meet-the-Penguins track. Rob discussed an idea for promotional activities between sponsor booths.<br />
<br />
* Decision: Centralize all booths to a single location.<br />
* Decision: Conference in Upper C-pods and Drupal in the D-pods.<br />
* Decision: Ask for PR contact from sponsors to provide ongoing promotion for sponsors earlier in the year as part of the PR initiatives.<br />
<br />
====''Raffle''====<br />
The raffle did not generate as much revenue as in the past. Laura will be responsible again for the raffle next year.<br />
<br />
====''Speakers''====<br />
Feedback in the survey was positive. Revisited and reviewed the topic of a MC role. <br />
<br />
====''Open Source Solutions Stage''====<br />
Speakers who did not have clear topics had challenges filling the room. Beth-Lynn suggests that we recommend to sponsors who opt in to using the speaking slot to make their topics as appealing as possible. Future vendor swag may need to be vetted to meet the policies of the conference.<br />
<br />
====''Career Track''====<br />
Some of the educational presentations were SRO. Company presentations were not attended as well, looking for ways to draw more of a crowd in. Want to do a recruiter/HR panel with a set of questions next year. Want to coordinate sponsor ships with the main event with value add such as posting positions on the Web site and promoting in the program as well. Dedicated recruiting room for vendor booths.<br />
<br />
====''Penguin Track''====<br />
Many presentations SRO.<br />
<br />
* Decision: Get a bigger room next year.<br />
<br />
====''Afterparty''====<br />
Revisited the topic. Party was well received, it did not sell out. Comments that drink tickets would be easier to counterfeit. Roughly 300 people attended. Paid $7500 plus 18% tip for the night from 8PM until closing and the bar was reserved for us with food and drink. Any personal tabs are subtracted from the $7500. Any remaining balance is paid with tip. Total was $5200.<br />
<br />
==='''Additional Topics'''===<br />
<br />
Discussed the possibility of coordinating with DrupalCamp to run concurrently with OLF.<br />
<br />
Discussed different bundling options for conference passes.<br />
<br />
::''Closed at 4:35PM for T-shirt shipping!''</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Fall2012InPerson&diff=581Fall2012InPerson2012-11-03T19:20:33Z<p>Wmoore1337: </p>
<hr />
<div>We will hold an in-person meeting on Nov 3, 2012, in Columbus Ohio. We will meet at our offices at 470 Olde Worthington Rd, Columbus OH, 43082 at 10 am.<br />
We will run until about 5pm and then go off to dinner somewhere.<br />
<br />
For non locals: Hampton Inn [http://hamptoninn.hilton.com/en/hp/hotels/index.jhtml?ctyhocn=CMHPSHX] is across the street. But Red Roof Inn is is less expensive for the budget conscious. In the past some of us have stayed at the Worthington location, but we've had things stolen from us, had our reservations changed out from under us, and other problems. Moose recommends the [http://www.redroof.com/property/RRI769/Westerville/OH/43081/| Westerville RRI] instead.<br />
<br />
== Proposed items for discussion ==<br />
<br />
* Detailed walk-through of the event, from Thursday afternoon<br />
** What worked, what did not work<br />
* Potential room layouts for next year<br />
* (if time) Discussion of We-Oughtas<br />
* Shirt packaging: All Robots Assemble!<br />
<br />
== Robot Roll Call ==<br />
=== In-person ===<br />
Are you coming to the meeting? Then sign up here!<br />
<br />
* Warner Moore<br />
* Phil Reiche<br />
* Kevin O'Brien<br />
* Rob Ball<br />
<br />
* Your name here<br />
* My name there<br />
* Here a name, there a name<br />
* Everywhere a name name<br />
* Old McSchult had a farm - M-i-k-e-S<br />
<br />
=== Live via satellite ===<br />
Are you participating remotely? This is where your name goes!<br />
<br />
* Your name here<br />
<br />
=== Tried in absentia ===<br />
Not going to participate at all? :-( List your name here and we'll assign you penance.<br />
<br />
* Vance Kochenderfer<br />
** YOUR PENANCE: Editing umpteen hours of audio files<br />
* Your name here<br />
<br />
== Meeting Minutes ==<br />
Minutes recorded by Warner.<br />
<br />
Attended by Rob, Kevin, Beth-Lynn, MikeS, Moose, Phil, Warner<br />
<br />
<br />
==='''Agenda'''===<br />
The agenda is to walk through event, review. What worked well, what could go better. The next in person meeting in Spring will include in the agenda to discuss and plan new ideas.<br />
<br />
<br />
==='''Friday'''===<br />
<br />
====''Rooms and hotels''====<br />
Talking to Drury, Hilton, and Hyatt.<br />
<br />
====''Entertainment''====<br />
The entertainment for the after party is in question. <br />
<br />
* Question: What will the entertainment be next year?<br />
* Action Item (Moose): Need to track down the invoice for the food and drink at the Three Legged Mare.<br />
<br />
====''Meetings''====<br />
Monthly Google hangout meeting to replace IRC meeting. First Tuesday of the month.<br />
<br />
Pre-event meeting with event staff. Discussed format and scheduling.<br />
<br />
Next in-person meeting will tentatively be held in May.<br />
<br />
* Decision: we will continue the pre-event meeting next year.<br />
<br />
====''Programs''====<br />
Quantity and how we ran out having ordered 500. Last year 800 were ordered and there were approximately 300 extra. It was $1000 for the $500. <br />
<br />
* Decision: increase quantity of programs next year.<br />
<br />
====''Schedules''====<br />
Scheduling software for phones. OpenSchedule, closed source software? <br />
<br />
* Action Item (Kevin): Ask Dan about iOS compatibility for the application.<br />
<br />
<br />
::''At 11:10AM Beth-Lynn and Rob stepped out to run by the bank and get food.''<br />
<br />
<br />
::''At 11:36AM Scott Merrill (skippy) arrived.''<br />
<br />
<br />
::''Resumed at 12:13PM.''<br />
<br />
<br />
====''Registration''====<br />
Discussed potential solutions for the check-in process being taking too much time at the event. How to change, what solutions we could use. Cost and logistics with registering for the afterparty. We may talk to eEevent about a potential reduced fee from 2.5% and $1 per ticket, since we are a 501.3(c) Reviewed eEvent and discussed. Discussed changing workflow and potential solutions or products for improving the registration process. Bar code reader desirable to speed up registration.<br />
<br />
* Action Item (Moose): review eEvent and other event management sites to explore different solutions for the registration process.<br />
<br />
====''Volunteers''====<br />
Volunteer registration on site. Registration and security volunteers. Volunteers should understand their repsonsibilities in advance and who they report to. Moose is interested in adding a position for a "master volunteer coordination." <br />
<br />
* Action Item (Kevin): start recruiting volunteers for the event earlier, such as in January. <br />
<br />
* Action Item (Moose): chairpeople for the volunteers have an announce only mailing lists for all volunteers. <br />
<br />
====''Speakers''====<br />
Challenges with sticking with time slots, introductions and Master of Ceremonies role. ("Toast Master") Wrapping up in time to take questions, encourage to repeat questions. Scott had an idea for a clock or timer to enable speakers to better time their presentation. Moose recorded the ideas discussed for key note speakers. Could also promote raffle and sponsors.<br />
<br />
* Action Item (Beth-Lynn or Vance?): Reach out to ToasterMasters to explore options for MC volunteers. Will work for <br />
<br />
<br />
::''Beth-Lynn called for lunch orders -- couple of chickens with bacon!''<br />
<br />
<br />
====''Conference Date''====<br />
Put in a bid for the weekend of September 13, 2013.<br />
<br />
* Decision: Conference theme should be selected by the December 4 meeting.<br />
<br />
<br />
::''Rob and Beth-Lynn returned at 1:24PM.''<br />
<br />
<br />
====''OLFI''====<br />
Brought in a third of the revenue. We want to get GitHub involved next year. Wireless access reception needs to be improved for the next event. Wireless Internet access is available to all OLFI students and staff on Friday. Saturday access is available to speakers, staff, and sponsors. Discussed tables and chairs, buying versus renting. Scott would like white boards available for the presenters. Lunch was well received but need more seating.<br />
<br />
* Decision: Purchase and provide power strips for the students. Rob will store the strips. Prepare the rooms in advance, create inventory checklist.<br />
* Decision: Have the convention center provide projectors for OLFI.<br />
<br />
====''CloudStack''====<br />
<br />
Challenges with separate registration being held, we want to better integrate into the overall conference.<br />
<br />
====''LinuxBasics''====<br />
Scott and Courtney picked up the laptops. The laptops were supposed to be tested and working. However, many were broken. Discussed potential alternative sources for equipment. <br />
<br />
* Question: Can HP provide equipment as a sponsorship?<br />
<br />
====''BoF''====<br />
<br />
New time slot worked well, a good change. With OLFI rented projectors, we can keep them for BoF next year. Pajama party only had two people show up. Have more stuff going on next year. Discussed the possibility of a LAN party but we could do it if we had a volunteer to lead the initiative. <br />
<br />
* Decision: Keep the food for BoF next year.<br />
<br />
====''Key-Note Dinner''====<br />
<br />
Speakers and attendees appeared to enjoy the event. One person provided feedback saying that they expected a presentation. Enable an environment for mingling. 25-tickets were sold at $45 and sold out but made a small profit of $400. Discussed different event locations. We want to continue doing the event but have ideas for improvements.<br />
<br />
* Decision: Improve the seating with key-notes to better engage the guests. Separate from each other or at separate tables.<br />
* Decision: Locate a different location to be held.<br />
<br />
<br />
==='''Saturday'''===<br />
<br />
====''Vendor Expo and Conference Space''====<br />
The separate room for vendors was not received. Discussed parts of the conference area. Banners or other materials to better identify the conference space, where to place them to identify the conference. Need more space for the Career Track and the Meet-the-Penguins track. Rob discussed an idea for promotional activities between sponsor booths.<br />
<br />
* Decision: Centralize all booths to a single location.<br />
* Decision: Conference in Upper C-pods and Drupal in the D-pods.<br />
* Decision: Ask for PR contact from sponsors to provide ongoing promotion for sponsors earlier in the year as part of the PR initiatives.<br />
<br />
====''Raffle''====<br />
The raffle did not generate as much revenue as in the past. Laura will be responsible again for the raffle next year.<br />
<br />
==='''Additional Topics'''===<br />
<br />
Discussed the possibility of coordinating with DrupalCamp to run concurrently with OLF.</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Fall2012InPerson&diff=580Fall2012InPerson2012-11-03T18:48:37Z<p>Wmoore1337: /* Meeting Minutes */</p>
<hr />
<div>We will hold an in-person meeting on Nov 3, 2012, in Columbus Ohio. We will meet at our offices at 470 Olde Worthington Rd, Columbus OH, 43082 at 10 am.<br />
We will run until about 5pm and then go off to dinner somewhere.<br />
<br />
For non locals: Hampton Inn [http://hamptoninn.hilton.com/en/hp/hotels/index.jhtml?ctyhocn=CMHPSHX] is across the street. But Red Roof Inn is is less expensive for the budget conscious. In the past some of us have stayed at the Worthington location, but we've had things stolen from us, had our reservations changed out from under us, and other problems. Moose recommends the [http://www.redroof.com/property/RRI769/Westerville/OH/43081/| Westerville RRI] instead.<br />
<br />
== Proposed items for discussion ==<br />
<br />
* Detailed walk-through of the event, from Thursday afternoon<br />
** What worked, what did not work<br />
* Potential room layouts for next year<br />
* (if time) Discussion of We-Oughtas<br />
* Shirt packaging: All Robots Assemble!<br />
<br />
== Robot Roll Call ==<br />
=== In-person ===<br />
Are you coming to the meeting? Then sign up here!<br />
<br />
* Warner Moore<br />
* Phil Reiche<br />
* Kevin O'Brien<br />
* Rob Ball<br />
<br />
* Your name here<br />
* My name there<br />
* Here a name, there a name<br />
* Everywhere a name name<br />
* Old McSchult had a farm - M-i-k-e-S<br />
<br />
=== Live via satellite ===<br />
Are you participating remotely? This is where your name goes!<br />
<br />
* Your name here<br />
<br />
=== Tried in absentia ===<br />
Not going to participate at all? :-( List your name here and we'll assign you penance.<br />
<br />
* Vance Kochenderfer<br />
** YOUR PENANCE: Editing umpteen hours of audio files<br />
* Your name here<br />
<br />
== Meeting Minutes ==<br />
Minutes recorded by Warner.<br />
<br />
Attended by Rob, Kevin, Beth-Lynn, MikeS, Moose, Phil, Warner<br />
<br />
<br />
==='''Agenda'''===<br />
The agenda is to walk through event, review. What worked well, what could go better. The next in person meeting in Spring will include in the agenda to discuss and plan new ideas.<br />
<br />
<br />
==='''Friday'''===<br />
<br />
====Rooms and hotels====<br />
Talking to Drury, Hilton, and Hyatt.<br />
<br />
====Entertainment====<br />
The entertainment for the after party is in question. <br />
<br />
* Question: What will the entertainment be next year?<br />
* Action Item (Moose): Need to track down the invoice for the food and drink at the Three Legged Mare.<br />
<br />
====Meetings====<br />
Monthly Google hangout meeting to replace IRC meeting. First Tuesday of the month.<br />
<br />
Pre-event meeting with event staff. Discussed format and scheduling.<br />
<br />
Next in-person meeting will tentatively be held in May.<br />
<br />
* Decision: we will continue the pre-event meeting next year.<br />
<br />
====Programs====<br />
Programs, quantity and how we ran out having ordered 500. Last year 800 were ordered and there were approximately 300 extra. It was $1000 for the $500. <br />
<br />
* Decision: increase quantity of programs next year.<br />
<br />
====Schedules====<br />
Scheduling software for phones. OpenSchedule, closed source software? <br />
<br />
* Action Item (Kevin): Ask Dan about iOS compatibility for the application.<br />
<br />
<br />
''At 11:10AM Beth-Lynn and Rob stepped out to run by the bank and get food.''<br />
<br />
<br />
''At 11:36AM Scott Merrill (skippy) arrived.''<br />
<br />
<br />
''Resumed at 12:13PM.''<br />
<br />
<br />
====Registration====<br />
Discussed potential solutions for the check-in process being taking too much time at the event. How to change, what solutions we could use. Cost and logistics with registering for the afterparty. We may talk to eEevent about a potential reduced fee from 2.5% and $1 per ticket, since we are a 501.3(c) Reviewed eEvent and discussed. Discussed changing workflow and potential solutions or products for improving the registration process.<br />
<br />
* Action Item (Moose): review eEvent and other event management sites to explore different solutions for the registration process.<br />
<br />
====Volunteers====<br />
Volunteer registration on site. Registration and security volunteers. Volunteers should understand their repsonsibilities in advance and who they report to. Moose is interested in adding a position for a "master volunteer coordination." <br />
<br />
* Action Item (Kevin): start recruiting volunteers for the event earlier, such as in January. <br />
<br />
* Action Item (Moose): chairpeople for the volunteers have an announce only mailing lists for all volunteers. <br />
<br />
====Speakers====<br />
Challenges with sticking with time slots, introductions and Master of Ceremonies role. ("Toast Master") Wrapping up in time to take questions, encourage to repeat questions. Scott had an idea for a clock or timer to enable speakers to better time their presentation. Moose recorded the ideas discussed for key note speakers.<br />
<br />
* Action Item (Beth-Lynn or Vance?): Reach out to ToasterMasters to explore options for MC volunteers. Will work for <br />
<br />
<br />
''Beth-Lynn called for lunch orders -- couple of chickens with bacon!''<br />
<br />
<br />
====Conference Date====<br />
Put in a bid for the weekend of September 13, 2013.<br />
<br />
* Decision: Conference theme should be selected by the December 4 meeting.<br />
<br />
<br />
''Rob and Beth-Lynn returned at 1:24PM.''<br />
<br />
<br />
====OLFI====<br />
Brought in a third of the revenue. We want to get GitHub involved next year. Wireless access reception needs to be improved for the next event. Wireless Internet access is available to all OLFI students and staff on Friday. Saturday access is available to speakers, staff, and sponsors. Discussed tables and chairs, buying versus renting. Scott would like white boards available for the presenters. Lunch was well received but need more seating.<br />
<br />
* Decision: Purchase and provide power strips for the students. Rob will store the strips. Prepare the rooms in advance, create inventory checklist.<br />
* Decision: Have the convention center provide projectors for OLFI.<br />
<br />
====CloudStack====<br />
<br />
Challenges with separate registration being held, we want to better integrate into the overall conference.<br />
<br />
====LinuxBasics====<br />
Scott and Courtney picked up the laptops. The laptops were supposed to be tested and working. However, many were broken. Discussed potential alternative sources for equipment. <br />
<br />
* Question: Can HP provide equipment as a sponsorship?<br />
<br />
====BoF====<br />
<br />
New time slot worked well, a good change. With OLFI rented projectors, we can keep them for BoF next year. Pajama party only had two people show up. Have more stuff going on next year. Discussed the possibility of a LAN party but we could do it if we had a volunteer to lead the initiative. <br />
<br />
* Decision: Keep the food for BoF next year.<br />
<br />
====Key-Note Dinner====<br />
<br />
Speakers and attendees appeared to enjoy the event. One person provided feedback saying that they expected a presentation. Enable an environment for mingling. 25-tickets were sold at $45 and sold out but made a small profit of $400. Discussed different event locations. We want to continue doing the event but have ideas for improvements.<br />
<br />
* Decision: Improve the seating with key-notes to better engage the guests. Separate from each other or at separate tables.<br />
* Decision: Locate a different location to be held.<br />
<br />
<br />
==='''Saturday'''===<br />
<br />
====Vendor Expo and Conference Space====<br />
The separate room for vendors was not received. Discussed parts of the conference area. Banners or other materials to better identify the conference space, where to place them to identify the conference. Need more space for the Career Track and the Meet-the-Penguins track.<br />
<br />
<br />
* Decision: Centralize all booths to a single location.<br />
* Decision: Conference in Upper C-pods and Drupal in the D-pods.<br />
<br />
<br />
===Additional Topics===<br />
<br />
Discussed the possibility of coordinating with DrupalCamp to run concurrently with OLF.</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Fall2012InPerson&diff=579Fall2012InPerson2012-11-03T18:11:39Z<p>Wmoore1337: /* Meeting Minutes */</p>
<hr />
<div>We will hold an in-person meeting on Nov 3, 2012, in Columbus Ohio. We will meet at our offices at 470 Olde Worthington Rd, Columbus OH, 43082 at 10 am.<br />
We will run until about 5pm and then go off to dinner somewhere.<br />
<br />
For non locals: Hampton Inn [http://hamptoninn.hilton.com/en/hp/hotels/index.jhtml?ctyhocn=CMHPSHX] is across the street. But Red Roof Inn is is less expensive for the budget conscious. In the past some of us have stayed at the Worthington location, but we've had things stolen from us, had our reservations changed out from under us, and other problems. Moose recommends the [http://www.redroof.com/property/RRI769/Westerville/OH/43081/| Westerville RRI] instead.<br />
<br />
== Proposed items for discussion ==<br />
<br />
* Detailed walk-through of the event, from Thursday afternoon<br />
** What worked, what did not work<br />
* Potential room layouts for next year<br />
* (if time) Discussion of We-Oughtas<br />
* Shirt packaging: All Robots Assemble!<br />
<br />
== Robot Roll Call ==<br />
=== In-person ===<br />
Are you coming to the meeting? Then sign up here!<br />
<br />
* Warner Moore<br />
* Phil Reiche<br />
* Kevin O'Brien<br />
* Rob Ball<br />
<br />
* Your name here<br />
* My name there<br />
* Here a name, there a name<br />
* Everywhere a name name<br />
* Old McSchult had a farm - M-i-k-e-S<br />
<br />
=== Live via satellite ===<br />
Are you participating remotely? This is where your name goes!<br />
<br />
* Your name here<br />
<br />
=== Tried in absentia ===<br />
Not going to participate at all? :-( List your name here and we'll assign you penance.<br />
<br />
* Vance Kochenderfer<br />
** YOUR PENANCE: Editing umpteen hours of audio files<br />
* Your name here<br />
<br />
== Meeting Minutes ==<br />
Minutes recorded by Warner.<br />
<br />
Attended by Rob, Kevin, Beth-Lynn, MikeS, Moose, Phil, Warner<br />
<br />
<br />
===Agenda===<br />
The agenda is to walk through event, review. What worked well, what could go better. The next in person meeting in Spring will include in the agenda to discuss and plan new ideas.<br />
<br />
<br />
===Rooms and hotels=== <br />
Talking to Drury, Hilton, and Hyatt.<br />
<br />
<br />
===Entertainment===<br />
The entertainment for the after party is in question. <br />
<br />
* Question: What will the entertainment be next year?<br />
* Action Item (Moose): Need to track down the invoice for the food and drink at the Three Legged Mare.<br />
<br />
<br />
===Meetings===<br />
Monthly Google hangout meeting to replace IRC meeting. First Tuesday of the month.<br />
<br />
Pre-event meeting with event staff. Discussed format and scheduling.<br />
<br />
Next in-person meeting will tentatively be held in May.<br />
<br />
* Decision: we will continue the pre-event meeting next year.<br />
<br />
<br />
===Programs===<br />
Programs, quantity and how we ran out having ordered 500. Last year 800 were ordered and there were approximately 300 extra. It was $1000 for the $500. <br />
<br />
* Decision: increase quantity of programs next year.<br />
<br />
<br />
===Schedules===<br />
Scheduling software for phones. OpenSchedule, closed source software? <br />
<br />
* Action Item (Kevin): Ask Dan about iOS compatibility for the application.<br />
<br />
<br />
''At 11:10AM Beth-Lynn and Rob stepped out to run by the bank and get food.''<br />
<br />
<br />
''At 11:36AM Scott Merrill (skippy) arrived.''<br />
<br />
<br />
''Resumed at 12:13PM.''<br />
<br />
<br />
===Registration===<br />
Discussed potential solutions for the check-in process being taking too much time at the event. How to change, what solutions we could use. Cost and logistics with registering for the afterparty. We may talk to eEevent about a potential reduced fee from 2.5% and $1 per ticket, since we are a 501.3(c) Reviewed eEvent and discussed. Discussed changing workflow and potential solutions or products for improving the registration process.<br />
<br />
* Action Item (Moose): review eEvent and other event management sites to explore different solutions for the registration process.<br />
<br />
<br />
===Volunteers===<br />
Volunteer registration on site. Registration and security volunteers. Volunteers should understand their repsonsibilities in advance and who they report to. Moose is interested in adding a position for a "master volunteer coordination." <br />
<br />
* Action Item (Kevin): start recruiting volunteers for the event earlier, such as in January. <br />
<br />
* Action Item (Moose): chairpeople for the volunteers have an announce only mailing lists for all volunteers. <br />
<br />
<br />
===Speakers===<br />
Challenges with sticking with time slots, introductions and Master of Ceremonies role. ("Toast Master") Wrapping up in time to take questions, encourage to repeat questions. Scott had an idea for a clock or timer to enable speakers to better time their presentation. Moose recorded the ideas discussed for key note speakers.<br />
<br />
* Action Item (Beth-Lynn or Vance?): Reach out to ToasterMasters to explore options for MC volunteers. Will work for <br />
<br />
<br />
''Beth-Lynn called for lunch orders -- couple of chickens with bacon!''<br />
<br />
<br />
===Conference Date===<br />
Put in a bid for the weekend of September 13, 2013.<br />
<br />
* Decision: Conference theme should be selected by the December 4 meeting.<br />
<br />
<br />
''Rob and Beth-Lynn returned at 1:24PM.''<br />
<br />
<br />
===OLFI===<br />
Brought in a third of the revenue. We want to get GitHub involved next year. Wireless access reception needs to be improved for the next event. Wireless Internet access is available to all OLFI students and staff on Friday. Saturday access is available to speakers, staff, and sponsors. Discussed tables and chairs, buying versus renting. Scott would like white boards available for the presenters. Lunch was well received but need more seating.<br />
<br />
* Decision: Purchase and provide power strips for the students. Rob will store the strips. Prepare the rooms in advance, create inventory checklist.<br />
* Decision: Have the convention center provide projectors for OLFI.<br />
<br />
<br />
===CloudStack===<br />
<br />
Challenges with separate registration being held, we want to better integrate into the overall conference.<br />
<br />
<br />
===LinuxBasics===<br />
Scott and Courtney picked up the laptops. The laptops were supposed to be tested and working. However, many were broken. Discussed potential alternative sources for equipment. <br />
<br />
* Question: Can HP provide equipment as a sponsorship?<br />
<br />
<br />
===BoF===<br />
<br />
New time slot worked well, a good change. With OLFI rented projectors, we can keep them for BoF next year. Pajama party only had two people show up. Have more stuff going on next year. Discussed the possibility of a LAN party but we could do it if we had a volunteer to lead the initiative. <br />
<br />
* Decision: Keep the food for BoF next year.</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Fall2012InPerson&diff=578Fall2012InPerson2012-11-03T18:02:22Z<p>Wmoore1337: </p>
<hr />
<div>We will hold an in-person meeting on Nov 3, 2012, in Columbus Ohio. We will meet at our offices at 470 Olde Worthington Rd, Columbus OH, 43082 at 10 am.<br />
We will run until about 5pm and then go off to dinner somewhere.<br />
<br />
For non locals: Hampton Inn [http://hamptoninn.hilton.com/en/hp/hotels/index.jhtml?ctyhocn=CMHPSHX] is across the street. But Red Roof Inn is is less expensive for the budget conscious. In the past some of us have stayed at the Worthington location, but we've had things stolen from us, had our reservations changed out from under us, and other problems. Moose recommends the [http://www.redroof.com/property/RRI769/Westerville/OH/43081/| Westerville RRI] instead.<br />
<br />
== Proposed items for discussion ==<br />
<br />
* Detailed walk-through of the event, from Thursday afternoon<br />
** What worked, what did not work<br />
* Potential room layouts for next year<br />
* (if time) Discussion of We-Oughtas<br />
* Shirt packaging: All Robots Assemble!<br />
<br />
== Robot Roll Call ==<br />
=== In-person ===<br />
Are you coming to the meeting? Then sign up here!<br />
<br />
* Warner Moore<br />
* Phil Reiche<br />
* Kevin O'Brien<br />
* Rob Ball<br />
<br />
* Your name here<br />
* My name there<br />
* Here a name, there a name<br />
* Everywhere a name name<br />
* Old McSchult had a farm - M-i-k-e-S<br />
<br />
=== Live via satellite ===<br />
Are you participating remotely? This is where your name goes!<br />
<br />
* Your name here<br />
<br />
=== Tried in absentia ===<br />
Not going to participate at all? :-( List your name here and we'll assign you penance.<br />
<br />
* Vance Kochenderfer<br />
** YOUR PENANCE: Editing umpteen hours of audio files<br />
* Your name here<br />
<br />
== Meeting Minutes ==<br />
Minutes recorded by Warner.<br />
<br />
Attended by Rob, Kevin, Beth-Lynn, MikeS, Moose, Phil, Warner<br />
<br />
<br />
===Agenda===<br />
The agenda is to walk through event, review. What worked well, what could go better. The next in person meeting in Spring will include in the agenda to discuss and plan new ideas.<br />
<br />
<br />
===Rooms and hotels=== <br />
Talking to Drury, Hilton, and Hyatt.<br />
<br />
<br />
===Entertainment===<br />
The entertainment for the after party is in question. <br />
<br />
* Question: What will the entertainment be next year?<br />
* Action Item (Moose): Need to track down the invoice for the food and drink at the Three Legged Mare.<br />
<br />
<br />
===Meetings===<br />
Monthly Google hangout meeting to replace IRC meeting. First Tuesday of the month.<br />
<br />
Pre-event meeting with event staff. Discussed format and scheduling.<br />
<br />
Next in-person meeting will tentatively be held in May.<br />
<br />
* Decision: we will continue the pre-event meeting next year.<br />
<br />
<br />
===Programs===<br />
Programs, quantity and how we ran out having ordered 500. Last year 800 were ordered and there were approximately 300 extra. It was $1000 for the $500. <br />
<br />
* Decision: increase quantity of programs next year.<br />
<br />
<br />
===Schedules===<br />
Scheduling software for phones. OpenSchedule, closed source software? <br />
<br />
* Action Item (Kevin): Ask Dan about iOS compatibility for the application.<br />
<br />
<br />
''At 11:10AM Beth-Lynn and Rob stepped out to run by the bank and get food.''<br />
<br />
<br />
''At 11:36AM Scott Merrill (skippy) arrived.''<br />
<br />
<br />
''Resumed at 12:13PM.''<br />
<br />
<br />
===Registration===<br />
Discussed potential solutions for the check-in process being taking too much time at the event. How to change, what solutions we could use. Cost and logistics with registering for the afterparty. We may talk to eEevent about a potential reduced fee from 2.5% and $1 per ticket, since we are a 501.3(c) Reviewed eEvent and discussed. Discussed changing workflow and potential solutions or products for improving the registration process.<br />
<br />
* Action Item (Moose): review eEvent and other event management sites to explore different solutions for the registration process.<br />
<br />
<br />
===Volunteers===<br />
Volunteer registration on site. Registration and security volunteers. Volunteers should understand their repsonsibilities in advance and who they report to. Moose is interested in adding a position for a "master volunteer coordination." <br />
<br />
* Action Item (Kevin): start recruiting volunteers for the event earlier, such as in January. <br />
<br />
* Action Item (Moose): chairpeople for the volunteers have an announce only mailing lists for all volunteers. <br />
<br />
<br />
===Speakers===<br />
Challenges with sticking with time slots, introductions and Master of Ceremonies role. ("Toast Master") Wrapping up in time to take questions, encourage to repeat questions. Scott had an idea for a clock or timer to enable speakers to better time their presentation. Moose recorded the ideas discussed for key note speakers.<br />
<br />
* Action Item (Beth-Lynn or Vance?): Reach out to ToasterMasters to explore options for MC volunteers. Will work for <br />
<br />
<br />
''Beth-Lynn called for lunch orders -- couple of chickens with bacon!''<br />
<br />
<br />
===Conference Date===<br />
Put in a bid for the weekend of September 13, 2013.<br />
<br />
* Decision: Conference theme should be selected by the December 4 meeting.<br />
<br />
<br />
''Rob and Beth-Lynn returned at 1:24PM.''<br />
<br />
<br />
===OLFI===<br />
Brought in a third of the revenue. We want to get GitHub involved next year. Wireless access reception needs to be improved for the next event. Wireless Internet access is available to all OLFI students and staff on Friday. Saturday access is available to speakers, staff, and sponsors. Discussed tables and chairs, buying versus renting. Scott would like white boards available for the presenters. Lunch was well received but need more seating.<br />
<br />
* Decision: Purchase and provide power strips for the students. Rob will store the strips. Prepare the rooms in advance, create inventory checklist.<br />
* Decision: Have the convention center provide projectors for OLFI.<br />
<br />
<br />
===CloudStack===<br />
<br />
Challenges with separate registration being held, we want to better integrate into the overall conference.<br />
<br />
===LinuxBasics===<br />
Scott and Courtney picked up the laptops. The laptops were supposed to be tested and working. However, many were broken. Discussed potential alternative sources for equipment. <br />
<br />
* Question: Can HP provide equipment as a sponsorship?<br />
<br />
===Early-Penguins===</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Fall2012InPerson&diff=577Fall2012InPerson2012-11-03T17:46:04Z<p>Wmoore1337: /* Meeting Minutes */</p>
<hr />
<div>We will hold an in-person meeting on Nov 3, 2012, in Columbus Ohio. We will meet at our offices at 470 Olde Worthington Rd, Columbus OH, 43082 at 10 am.<br />
We will run until about 5pm and then go off to dinner somewhere.<br />
<br />
For non locals: Hampton Inn [http://hamptoninn.hilton.com/en/hp/hotels/index.jhtml?ctyhocn=CMHPSHX] is across the street. But Red Roof Inn is is less expensive for the budget conscious. In the past some of us have stayed at the Worthington location, but we've had things stolen from us, had our reservations changed out from under us, and other problems. Moose recommends the [http://www.redroof.com/property/RRI769/Westerville/OH/43081/| Westerville RRI] instead.<br />
<br />
== Proposed items for discussion ==<br />
<br />
* Detailed walk-through of the event, from Thursday afternoon<br />
** What worked, what did not work<br />
* Potential room layouts for next year<br />
* (if time) Discussion of We-Oughtas<br />
* Shirt packaging: All Robots Assemble!<br />
<br />
== Robot Roll Call ==<br />
=== In-person ===<br />
Are you coming to the meeting? Then sign up here!<br />
<br />
* Warner Moore<br />
* Phil Reiche<br />
* Kevin O'Brien<br />
* Rob Ball<br />
<br />
* Your name here<br />
* My name there<br />
* Here a name, there a name<br />
* Everywhere a name name<br />
* Old McSchult had a farm - M-i-k-e-S<br />
<br />
=== Live via satellite ===<br />
Are you participating remotely? This is where your name goes!<br />
<br />
* Your name here<br />
<br />
=== Tried in absentia ===<br />
Not going to participate at all? :-( List your name here and we'll assign you penance.<br />
<br />
* Vance Kochenderfer<br />
** YOUR PENANCE: Editing umpteen hours of audio files<br />
* Your name here<br />
<br />
== Meeting Minutes ==<br />
Minutes recorded by Warner.<br />
<br />
<br />
Attended by Rob, Kevin, Beth-Lynn, MikeS, Moose, Phil, Warner<br />
<br />
<br />
The agenda is to walk through event, review. What worked well, what could go better. Spring in person meeting to plan for new ideas. Tentatively in May.<br />
<br />
<br />
Monthly Google hangout meeting to replace IRC meeting. First Tuesday of the month.<br />
<br />
<br />
Rooms and hotels: talking to Drury, Hilton, and Hyatt.<br />
<br />
<br />
The entertainment for the after party is in question. <br />
<br />
* Action Item (Moose): Need to track down the invoice for the food and drink at the Three Legged Mare.<br />
<br />
<br />
Pre-event meeting with event staff. Discussed format and scheduling.<br />
<br />
<br />
Decision: we will continue the pre-event meeting next year.<br />
<br />
<br />
Programs, quantity and how we ran out having ordered 500. Last year 800 were ordered and there were approximately 300 extra. It was $1000 for the $500. <br />
<br />
* Decision: increase quantity of programs next year.<br />
<br />
<br />
Scheduling software for phones. OpenSchedule, closed source software? <br />
<br />
* Action Item (Kevin): Ask Dan about iOS compatibility for the application.<br />
<br />
<br />
At 11:10AM Beth-Lynn and Rob stepped out to run by the bank.<br />
<br />
<br />
At 11:36AM Scott Merrill (skippy) arrived.<br />
<br />
<br />
Resumed at 12:13PM. <br />
<br />
<br />
Registration. Discussed potential solutions for the check-in process being taking too much time at the event. How to change, what solutions we could use. Cost and logistics with registering for the afterparty. We may talk to eEevent about a potential reduced fee from 2.5% and $1 per ticket, since we are a 501.3(c) Reviewed eEvent and discussed. Discussed changing workflow and potential solutions or products for improving the registration process.<br />
<br />
* Action Item (Moose): review eEvent and other event management sites to explore different solutions for the registration process.<br />
<br />
<br />
Volunteer registration on site. Registration and security volunteers. Volunteers should understand their repsonsibilities in advance and who they report to. Moose is interested in adding a position for a "master volunteer coordination." <br />
<br />
* Action Item (Kevin): start recruiting volunteers for the event earlier, such as in January. <br />
<br />
* Action Item (Moose): chairpeople for the volunteers have an announce only mailing lists for all volunteers. <br />
<br />
<br />
Speakers. Challenges with sticking with time slots, introductions and Master of Ceremonies role. ("Toast Master") Wrapping up in time to take questions, encourage to repeat questions. Scott had an idea for a clock or timer to enable speakers to better time their presentation. <br />
<br />
* Action Item (Beth-Lynn or Vance?): Reach out to ToasterMasters to explore options for MC volunteers. Will work for <br />
<br />
<br />
Beth-Lynn called for lunch orders -- couple of chickens with bacon! <br />
<br />
<br />
Key-note speakers. Moose recorded the ideas discussed.<br />
<br />
<br />
Dates for 2013. Put in a bid for the weekend of September 13.<br />
<br />
* Decision: Conference theme should be selected by the December 4 meeting.<br />
<br />
<br />
Rob and Beth-Lynn returned at 1:24PM.<br />
<br />
<br />
OLFI. Brought in a third of the revenue. We want to get GitHub involved next year. Wireless access reception needs to be improved for the next event. Wireless Internet access is available to all OLFI students and staff on Friday. Saturday access is available to speakers, staff, and sponsors. Discussed tables and chairs, buying versus renting. Scott would like white boards available for the presenters. Lunch was well received but need more seating.<br />
<br />
* Decision: Purchase and provide power strips for the students. Rob will store the strips. Prepare the rooms in advance, create inventory checklist.<br />
* Decision: Have the convention center provide projectors for OLFI.</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Fall2012InPerson&diff=576Fall2012InPerson2012-11-03T17:17:50Z<p>Wmoore1337: </p>
<hr />
<div>We will hold an in-person meeting on Nov 3, 2012, in Columbus Ohio. We will meet at our offices at 470 Olde Worthington Rd, Columbus OH, 43082 at 10 am.<br />
We will run until about 5pm and then go off to dinner somewhere.<br />
<br />
For non locals: Hampton Inn [http://hamptoninn.hilton.com/en/hp/hotels/index.jhtml?ctyhocn=CMHPSHX] is across the street. But Red Roof Inn is is less expensive for the budget conscious. In the past some of us have stayed at the Worthington location, but we've had things stolen from us, had our reservations changed out from under us, and other problems. Moose recommends the [http://www.redroof.com/property/RRI769/Westerville/OH/43081/| Westerville RRI] instead.<br />
<br />
== Proposed items for discussion ==<br />
<br />
* Detailed walk-through of the event, from Thursday afternoon<br />
** What worked, what did not work<br />
* Potential room layouts for next year<br />
* (if time) Discussion of We-Oughtas<br />
* Shirt packaging: All Robots Assemble!<br />
<br />
== Robot Roll Call ==<br />
=== In-person ===<br />
Are you coming to the meeting? Then sign up here!<br />
<br />
* Warner Moore<br />
* Phil Reiche<br />
* Kevin O'Brien<br />
* Rob Ball<br />
<br />
* Your name here<br />
* My name there<br />
* Here a name, there a name<br />
* Everywhere a name name<br />
* Old McSchult had a farm - M-i-k-e-S<br />
<br />
=== Live via satellite ===<br />
Are you participating remotely? This is where your name goes!<br />
<br />
* Your name here<br />
<br />
=== Tried in absentia ===<br />
Not going to participate at all? :-( List your name here and we'll assign you penance.<br />
<br />
* Vance Kochenderfer<br />
** YOUR PENANCE: Editing umpteen hours of audio files<br />
* Your name here<br />
<br />
== Meeting Minutes ==<br />
Minutes recorded by Warner.<br />
<br />
<br />
Attended by Rob, Kevin, Beth-Lynn, MikeS, Moose, Phil, Warner<br />
<br />
<br />
The agenda is to walk through event, review. What worked well, what could go better. Spring in person meeting to plan for new ideas. Tentatively in May.<br />
<br />
<br />
Monthly Google hangout meeting to replace IRC meeting. First Tuesday of the month.<br />
<br />
<br />
Rooms and hotels: talking to Drury, Hilton, and Hyatt.<br />
<br />
<br />
The entertainment for the after party is in question. <br />
<br />
* Action Item (Moose): Need to track down the invoice for the food and drink at the Three Legged Mare.<br />
<br />
<br />
Pre-event meeting with event staff. Discussed format and scheduling.<br />
<br />
<br />
Decision: we will continue the pre-event meeting next year.<br />
<br />
<br />
Programs, quantity and how we ran out having ordered 500. Last year 800 were ordered and there were approximately 300 extra. It was $1000 for the $500. <br />
<br />
* Decision: increase quantity of programs next year.<br />
<br />
<br />
Scheduling software for phones. OpenSchedule, closed source software? <br />
<br />
* Action Item (Kevin): Ask Dan about iOS compatibility for the application.<br />
<br />
<br />
At 11:10AM Beth-Lynn and Rob stepped out to run by the bank.<br />
<br />
<br />
At 11:36AM Scott Merrill (skippy) arrived.<br />
<br />
<br />
Resumed at 12:13PM. <br />
<br />
<br />
Registration. Discussed potential solutions for the check-in process being taking too much time at the event. How to change, what solutions we could use. Cost and logistics with registering for the afterparty. We may talk to eEevent about a potential reduced fee from 2.5% and $1 per ticket, since we are a 501.3(c) Reviewed eEvent and discussed. Discussed changing workflow and potential solutions or products for improving the registration process.<br />
<br />
* Action Item (Moose): review eEvent and other event management sites to explore different solutions for the registration process.<br />
<br />
<br />
Volunteer registration on site. Registration and security volunteers. Volunteers should understand their repsonsibilities in advance and who they report to. Moose is interested in adding a position for a "master volunteer coordination." <br />
<br />
* Action Item (Kevin): start recruiting volunteers for the event earlier, such as in January. <br />
<br />
* Action Item (Moose): chairpeople for the volunteers have an announce only mailing lists for all volunteers. <br />
<br />
<br />
Speakers. Challenges with sticking with time slots, introductions and Master of Ceremonies role. ("Toast Master") Wrapping up in time to take questions, encourage to repeat questions. Scott had an idea for a clock or timer to enable speakers to better time their presentation. <br />
<br />
* Action Item (Beth-Lynn or Vance?): Reach out to ToasterMasters to explore options for MC volunteers. Will work for <br />
<br />
<br />
Beth-Lynn called for lunch orders -- couple of chickens with bacon! <br />
<br />
<br />
Key-note speakers. Moose recorded the ideas discussed.<br />
<br />
<br />
Dates for 2013. Put in a bid for the weekend of September 13.<br />
<br />
* Decision: Conference theme should be selected by the December 4 meeting.</div>Wmoore1337http://wiki.ohiolinux.org/index.php?title=Fall2012InPerson&diff=570Fall2012InPerson2012-10-18T03:25:49Z<p>Wmoore1337: </p>
<hr />
<div>We will hold an in-person meeting on Nov 3, 2012, in Columbus Ohio. We will meet at our offices at 470 Olde Worthington Rd, Columbus OH, 43082 at 10 am.<br />
We will run until about 5pm and then go off to dinner somewhere.<br />
<br />
For non locals: Hampton Inn [http://hamptoninn.hilton.com/en/hp/hotels/index.jhtml?ctyhocn=CMHPSHX] is across the street. But Red Roof Inn is is less expensive for the budget conscious. In the past some of us have stayed at the Worthington location, but we've had things stolen from us, had our reservations changed out from under us, and other problems. Moose recommends the [http://www.redroof.com/property/RRI769/Westerville/OH/43081/| Westerville RRI] instead.<br />
<br />
== Proposed items for discussion ==<br />
<br />
* Detailed walk-through of the event, from Thursday afternoon<br />
** What worked, what did not work<br />
* Potential room layouts for next year<br />
* (if time) Discussion of We-Oughtas<br />
* Shirt packaging: All Robots Assemble!<br />
<br />
== Robot Roll Call ==<br />
=== In-person ===<br />
Are you coming to the meeting? Then sign up here!<br />
<br />
* Warner Moore<br />
<br />
* Your name here<br />
* My name there<br />
* Here a name, there a name<br />
* Everywhere a name name<br />
* Old McSchult had a farm - M-i-k-e-S<br />
<br />
=== Live via satellite ===<br />
Are you participating remotely? This is where your name goes!<br />
<br />
* Your name here<br />
<br />
=== Tried in absentia ===<br />
Not going to participate at all? :-( List your name here and we'll assign you penance.<br />
<br />
* Vance Kochenderfer<br />
** YOUR PENANCE: Editing umpteen hours of audio files<br />
* Your name here</div>Wmoore1337